4 Ways To Ensure Security At Workplace
Its your duty as an employer to provide and maintain a safe working environment for all of your employees. Whether youre working in an office or a factory, security should always be a priority. A safe workplace is one thats free from hazards, which employees, managers and directors alike should work in harmony to maintain.
Thats why in this article, were discussing some ways to ensure privacy and security in the workplace. From ensuring that staff belongings are safe to securing stock and employee details, well cover it all, so you can ensure that you provide a secure working environment for your employees.
1) Ensuring security of staff belongings
Its essential that when staff arrive at work, they know their belongings are protected and will be out of harm’s way while theyre working their shift.
From time-to-time, employees may bring documents which contain personal information about them to work, such as a credit card bills which need to be paid or some medical paperwork if theyre attending a doctors or hospital appointment when their working day is complete. As such, there should always be a safe place on the premises for each employee to store away such items. Whether thats in a drawer under employees desks or secured away safely in a premium quality locker, its necessary that while working, staff can relax in peace of mind that their belongings will be as they left them come the end of the day.
After all, if theyre worried about their belongings while trying to complete an urgent task, their mind is likely to be elsewhere and, as a result, not focused on the deadline. Not only does offering some security make employees feel safe, therefore, but it also offers them a sense of feeling well looked after by the company – and not just a number in the office.
2) Prioritising personal online security
Employees will need to provide you with a lot of data, the security of which could be at risk if its not managed in the correct way. So, its your responsibility as the employer to have extensive cybers security which keeps their data in a safe place.
As a company, you should download an online trustworthy software which protects data and ensure that its never shared online, alongside a strong password protection and authentication process. While some small businesses may hesitate at the cost of a quality security system, it could save you from the possible legal and financial costs of a breach in the long-term.
Additionally, its your responsibility as an employer to educate employees on how to prevent a breach of data. After all, it only takes the click of a button to share some sensitive company information through a corrupt link. Some information to distribute should include that all company-wide laptops should possess a strong security system including firewall protection. If your company endorses remote working, all employees laptops or computer systems should also be fully protected to secure company information.
Moreover, employers should endeavour to ensure that their files are always backed up to follow best IT security practices, whether thats offline or on an external hard drive. Education and training is the best way to protect devices and encourage all employees to think twice before uploading any form of private or personal data.
3) Secure inventory management
To ensure that all stock is managed with security as a priority, youll need to know exactly how much stock that you possess and where it is located. You should always keep timely records of stock including when its sold, used, replaced and thrown away. To do this, ensure that you organise regular checks which include monitoring deliveries and stock variations. An efficient way to take complete control of your inventory and systemise your operations is through an online inventory management system – using such a system, data can be accessed efficiently, making stock control a far easier process.
When it comes to physically protecting stock, its best to store all items away from doors and ensure that all doors are securely locked. A worthwhile precautionary measure could be to use lockable cabinets for high-value stock, while being sure to always use CCTV to monitor equipment. If youre particularly concerned about high-value stock, you could restrict the number of people who have access to it – therefore, in the event that anything did go missing, this group of people who monitor the items whereabouts would be the first that you consult.
4) Providing health and safety training
Maintaining a high standard of privacy and security isnt possible without every single member of staff being on-board with your company policies. So, to create a culture which values security, invest in staff training. To ensure that staff are fully aware of threats to security, its important that every member of the company is trained to manage and act on any potential hazards which they may encounter – whether thats knowing how to deal with failed machinery or knowing where the first aid kit is.
To guarantee that all staff are on board with security, you could appoint a safety coordinator to ensure that regular training sessions are being upheld and maintained – making sure that they are structured for new employees while still being regularly held for existing employees.
Workplace security and privacy is important in any establishment, so its essential that your processes are refined and that all employees are aware of them. To uphold security consistently, youll need to ensure that youre always innovating to stay ahead of the latest scams and threats to privacy – whether they are posed online, in the office or in store.
Tom Brialey is the Founder and Director of Action Lockers, which adopts his philosophy that, in addition to the highest quality products, you must also provide the highest standard of service to your customers in order to succeed. Thats why its Toms mission to provide expert support 100% of the way.