✅ Free Plan Available • No Accounting Degree Needed
Simple Accounting Software Built for Small Businesses
Stop juggling spreadsheets, disconnected tools, and back-and-forth with your accountant just to keep your books straight. ProfitBooks gives you invoicing, bank reconciliation, expense tracking, and 45+ reports — simple enough for any business owner to use on day one.
✓ Trusted by 1,00,000+ businesses worldwide • Rated 4.5/5 on Capterra • Works for freelancers, retailers, agencies & more
Professional Invoicing
Expense Tracking
Bank Reconciliation
Multi-Currency Support
Cloud-Based & Mobile-Ready
Built for Business Owners
Cloud Accounting Software Designed for Small Businesses
Everything a business owner needs to manage money — without becoming an accountant.
ProfitBooks is cloud accounting software built for small businesses — freelancers, retailers, service providers, sole proprietors, and growing SMBs. It handles invoicing, bookkeeping, bank reconciliation, and financial reporting in one place, without the complexity of legacy desktop software or the limitations of a spreadsheet.
You don't need an accounting background to use it. If you can read a dashboard, you can run your books on ProfitBooks. Most business owners are up and running in under 30 minutes.
- Professional invoicing with automatic tax calculation
- Full bookkeeping — income, expenses, payables & receivables
- Accessible from anywhere — browser, iOS & Android
- Invite your accountant with read-only access
- Free plan available — no time limit, no credit card
"I was paying an accountant every month just to keep my books in clunky desktop software. After switching to ProfitBooks, I handle everything myself in under an hour a week. The reports are ready in one click and I still share access with my accountant for year-end."
Tax Compliance Made Simple
Stay Tax-Compliant Without Spending Hours on It
Your invoices are auto-categorised. Your purchase data is reconciled. Filing takes minutes, not a full day.
Automatic Tax Categorisation — zero manual sorting
Every invoice you raise in ProfitBooks is automatically categorised by tax type and rate. When it's time to file, your data is already organised — you just review and submit. No more spending Sunday nights extracting data into spreadsheets for your accountant.
The Right Tax calculated correctly every time
ProfitBooks applies the correct tax rate automatically based on your customer and location. Wrong tax calculations are one of the most common reasons for compliance notices — this eliminates that risk completely.
- Tax-ready reports for any region
- Credit notes, debit notes & amendments tracked
- Tax codes pre-loaded, no manual entry
- Export invoice data for direct portal filing
Bank Reconciliation
Match Your Bank Transactions in Minutes — Not Days
Import your bank statement once. ProfitBooks matches entries automatically so your books always reflect reality.
Import Bank Statements — from any bank
Download your bank statement as a CSV or Excel file from your bank's net banking portal and import it directly into ProfitBooks. The system matches transactions against your recorded income and expenses automatically. What used to take half a day takes 15 minutes.
Spot Unrecorded Transactions before they become a problem
Bank reconciliation isn't just about ticking boxes — it's how you catch missing entries, double-payments, and expenses you forgot to record. ProfitBooks flags every unmatched transaction so nothing slips through, and your books stay clean for audits.
- Import CSV/Excel statements from any bank
- Auto-match receipts to invoices & payments to bills
- Record deposits, withdrawals & contra entries
- Full audit trail for every matched transaction
Financial Reports
45+ Reports That Tell You Exactly How Your Business Is Doing
Stop guessing whether you're profitable. Get answers in seconds with filterable, export-ready reports.
Balance Sheet, P&L & Cash Flow — always up to date
Your Balance Sheet, Profit & Loss statement, and Cash Flow report update in real time as you record transactions. No waiting for month-end. No asking your accountant what the numbers look like. You know your financial position every single day.
Tax Reports Ready for Filing — share directly with your accountant
Every report your accountant needs — including full tax summaries — is available at a click. Invite your accountant as a user and give them read-only access. No more chasing attachments, no more emailing spreadsheets back and forth.
- Profit & Loss, Balance Sheet, Cash Flow
- Day Book, Ledger & Transaction reports
- Sales, expense & vendor aging reports
- Audit trail with every entry logged
Affordable & Collaborative
Accounting Software Your Whole Team Can Use — Starting Free
Add your bookkeeper, accountant, and sales team. Everyone works from the same real-time data — no version confusion, no duplicate entry.
Role-Based Access — right data, right people
Give your sales executive access to create invoices without showing them your P&L. Give your bookkeeper entry access without admin rights. Give your accountant view-only access at filing time. Every role is configurable — you stay in control.
Affordable Plans for every stage of business
ProfitBooks has a free Startup plan with no time limit — genuinely useful for sole proprietors and early-stage businesses. Paid plans start at $9.95/month and cover everything a growing business needs — multiple users, advanced reports, inventory, and priority support. No surprise charges. No per-invoice limits.
- Free plan — no time limit for single users
- Add team members with role-based permissions
- Invite your accountant or auditor as a read-only user
- In-app chat support in 3 languages
"We run a retail distribution business with 4 staff members. ProfitBooks lets each person do their job — my billing team creates invoices, my manager checks reports, and our accountant logs in at month-end. No one steps on each other's work. It's the most organised our accounts have ever been."
Invoicing & Billing
Grow Your Sales With Powerful Invoicing
Create professional estimates and invoices, then track every outstanding payment — all in a few clicks.
With ProfitBooks accounting software, you can create professional estimates or invoices and track outstanding payments due in just a few clicks. Send automatic reminders, accept online payments, and bill customers in any currency — all from one place.
- Estimates & Sales Orders
- Automated Email Reminders
- Payment Gateway Integrations
- Multi-user & Multi-currency System
- In-depth Sales Reports
Inventory Management
Track Inventory With Ease
From purchase to sale, manage your entire inventory lifecycle in one place.
Whether you are manufacturing, distributing, selling, servicing, or just managing stock, ProfitBooks can handle all your business processes with ease — across multiple warehouses and in multiple currencies.
- Invoice & Purchase Management
- Sales Order Management
- Manage Multiple Warehouses
- Multi-user & Multi-currency System
- In-depth Inventory Reports
Expenses & Payables
Take Control of Your Business Expenses
Effortlessly track, categorise, and control everything your business spends.
ProfitBooks helps you efficiently manage both customers and vendors by keeping track of all payables and receivables in one place. Easily monitor outstanding invoices, record payments, and streamline your business relationships for smooth financial operations.
- Track accounts payables & receivables easily
- Get aging reports on outstanding dues
- Generate vendor transaction statements
- Track expenses other than inventory purchase
- Email vendor statement in one click
Customers & Suppliers
Customer & Supplier Management
Manage professional relationships with all your contacts, efficiently.
ProfitBooks simplifies the tracking and categorisation of all your business relationships, providing a clear overview of every customer and supplier. With real-time reporting and insights, you can make informed decisions and build stronger business connections.
- Store complete customer & vendor details with tax IDs
- Customer statement in one click
- Record vendor payments & advances
- Track outstanding by contact
- Real-time contact-wise reporting
See It In Action
Watch How ProfitBooks Accounting Works
See invoicing, bank reconciliation, financial reports and team collaboration in a quick walkthrough.
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Tax-Ready from Day One
Tax codes pre-loaded, automatic tax calculation, and filing-ready reports. Your books stay clean and your accountant stays happy.
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Bank Reconciliation Built In
Import your bank statement and ProfitBooks matches transactions automatically. What used to take hours takes 15 minutes — with a full audit trail.
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45+ Reports, Always Live
Balance Sheet, P&L, Cash Flow, tax summaries and vendor aging — all update in real time. No waiting for month-end to know how your business is performing.
More Than Billing
Invoicing Is Just The Beginning
ProfitBooks goes beyond billing — it's your complete business accounting solution.
Create Invoices in Minutes
Create and send professional invoices with the correct tax rates in minutes. Customise templates, track payments and manage your entire sales pipeline from one place.
- Invoices with Automatic Tax Calculation
- Estimates, Quotations & Sales Orders
- Invoice Reminders & Customer Portal
- Templates & Customisation
- Sales Reports & Analytics
File Tax Returns Directly
File your tax returns directly from ProfitBooks. Your invoices are auto-categorised, purchase data is reconciled, and the filing process takes minutes instead of hours.
- Automated Tax Return Filing
- Purchase Reconciliation
- Amendment Tracking
- Export Invoice Categorisation
- Free Filing Assistance
Track Every Payment In & Out
Track your entire financial cycle — from purchase to sales — with 45+ filterable reports. Know your outstanding receivables and payables at any time.
- Outstanding Receivables Tracking
- Vendor Payment Management
- Advance Payment Allocation
- Customer Statements in 1-Click
- Customer Portal Access
Complete Inventory Management
Manage your complete inventory lifecycle with ProfitBooks. Track stock across multiple warehouses, record production and wastage, and create purchase orders.
- Purchase Orders in Tax-Compliant Format
- Production, Wastage & Stock Transfer
- Multiple Warehouses
- Vendor & Outstanding Management
- In-depth Inventory Reports
Business Accounting on Auto-Pilot
ProfitBooks handles complete financial accounting in the background while you focus on billing. Chart of accounts, journal entries, project tracking and auditor access — all included.
- Chart of Accounts
- Journal Entries
- Invite Your Auditor / Accountant
- Project-wise Categorisation
45+ Financial & Tax Reports
Get access to comprehensive reports — from Balance Sheet and P&L to detailed tax reports and audit trails. Make data-driven decisions with insights at your fingertips.
- Balance Sheet, P&L & Cashflow
- Tax & Compliance Reports
- Sales & Expense Reports
- Ledger, Day Book & Transaction Reports
- Audit Trail & Employee Reports
Complete Suite
All The Ways We Can Help You
ProfitBooks provides a complete accounting suite for small & medium businesses.
Invoicing & Billing
- Estimates & Quotations
- Sales Orders & Delivery Notes
- Automatic Tax Calculation
- Payment Gateway Integrations
Inventory Management
- Record Raw Material Consumption
- Record Production of Finished Goods
- Stock Transfer Within Warehouses
- Record Inventory Wastage
Banking
- Import Bank Statements
- Easy Reconciliation
- Record Deposits & Withdrawals
- Contra Entries
Receipts & Payments
- Record Receipts Against Invoices
- Record Advance Receipts
- Allocation to Invoices
- Record Non-Invoice Income
Customers & Vendors
- Customer Statement In 1-Click
- Store Customer Tax IDs & Details
- Record Vendor Payments
- Track Vendor Advances
Tax Compliance
- Automated Tax Return Filing
- Tax Code Management
- Credit Notes & Debit Notes
- Place of Supply Tracking
Expense Management
- Record Business Expenses
- Tax-Compliant Purchase Bills
- Create Purchase Orders
- Vendor Management
User Management
- Create Multiple Users
- Role-based Access
- Special Role For Sales Team
- Invite Your Accountant
45+ Insightful Reports
- Balance Sheet, P&L, Cashflow
- Tax & Compliance Reports
- Sales Reports
- Audit Trail
What Customers Say
Trusted by 10,000+ Businesses Worldwide
From freelancers to growing SMBs — here's what our customers say about ProfitBooks.
★★★★★
"ProfitBooks has completely transformed how I manage my business finances. Creating invoices takes less than a minute and the automatic tax calculation means I never make errors."
★★★★★
"I was spending 3-4 hours every month on tax filing. With ProfitBooks, it's done in 20 minutes. The software automatically categorises everything — I just review and file."
★★★★★
"As a manufacturer, I need to track inventory across warehouses and manage tax on production. ProfitBooks handles it all seamlessly. Best accounting software for growing SMBs."
We're Here For You
Your Success is Our Success!
We understand that we can succeed only when each of our customers is happy and successful. Once you signup, you'll get access to:
- In-app chat support available in 3 languages, 5 days a week
- Complete Support Center with How-To guides
- YouTube channel with demos and tutorials
- Business blog filled with growth articles
- Mobile apps for iOS and Android
Get Complete Accounting
Software for Free
Invoicing, bank reconciliation, 45+ reports and full bookkeeping — all in one place. Built for businesses everywhere.
Start Free — No Credit Card →Paid plans start from $9.95/month
Start FREE — Here's What You Get
Complete accounting software built for small businesses.
- Professional invoicing with automatic tax calculation
- Bank reconciliation built in
- Tax-ready reports for any region
- 45+ financial & tax reports
- Invite your accountant with read-only access
- iOS & Android mobile apps
FAQ
Frequently Asked Questions
ProfitBooks is one of the best accounting software options for small businesses because it combines invoicing, bookkeeping, bank reconciliation, and financial reporting in a single cloud-based platform. It's simple enough for non-accountants to use from day one, handles taxes automatically, and has a free plan with no time limit — making it accessible at every stage of business growth.
Yes — ProfitBooks is built for small businesses including freelancers, retailers, manufacturers, service providers, and sole proprietors. It handles the day-to-day accounting tasks these businesses face: invoicing, vendor payments, stock tracking, and tax preparation. You don't need to hire a full-time accountant or run clunky desktop software to keep clean books.
Yes. ProfitBooks generates tax-ready reports directly from your invoice and purchase data, automatically categorised by tax type and rate. When filing time comes, the data is already organised. Export the reports and file directly, or share access with your accountant to handle the filing.
ProfitBooks has a free Startup plan with no time limit — it includes invoicing, basic bookkeeping, expense tracking, and financial reports for a single user. Paid plans start from $9.95 per month and add multiple users, inventory management, advanced reports, and priority support. There are no per-invoice charges and no surprise fees. You can see full pricing at profitbooks.net/pricing.
Traditional desktop accounting software requires installation on a specific machine, has a steep learning curve, and often needs a trained operator. ProfitBooks is cloud-based — you access it from any browser or mobile device, anywhere. It's designed for business owners who are not accountants, calculates taxes automatically, and includes bank reconciliation and 45+ reports without requiring technical accounting knowledge. For small businesses that want simplicity and remote access, ProfitBooks is the more practical choice.
Yes — ProfitBooks is designed specifically for business owners who are not accountants. You don't need to understand double-entry bookkeeping, journal entries, or ledger management. You create invoices, record expenses, and import your bank statement — the software handles the accounting entries automatically in the background. Most users are fully set up and creating invoices within 30 minutes of signing up.
Download your bank statement as a CSV or Excel file from your bank's net banking portal and upload it into ProfitBooks. The system automatically matches each bank transaction against your recorded invoices, bills, and expenses. Matched entries are confirmed instantly. Unmatched entries are flagged for your review — so you can catch missing records before they cause problems at tax filing time. The entire process typically takes 15 minutes for a month's worth of transactions.
Yes. ProfitBooks stores your data on secure cloud servers with encryption, automatic backups, and role-based access control. You decide who can see what — your billing team sees invoices, your accountant sees reports, and sensitive financial data is only visible to admins. Unlike desktop software where your data lives on a single hard drive, cloud storage means your books are safe even if your device is lost or damaged.
Yes — multi-user access is available on paid plans. You can add team members with specific roles: your billing executive can create invoices, your manager can view reports, and your accountant or auditor gets read-only access at filing time. Everyone works from the same real-time data, so there's no version confusion or duplicate entry. The free Startup plan supports a single user.
Yes. ProfitBooks handles both product and service businesses within the same account. Service businesses use it for professional invoicing, expense tracking, and tax compliance. Product-based businesses — retailers and manufacturers — additionally get inventory management, stock tracking, purchase orders, and production recording. You can even run a mixed business (products and services) from the same account.
