Cash & credit expenses · vendor bills · payments

Expense Management Software That Tracks Every Business Spend

ProfitBooks expense management software records every business spend in one place: cash and credit expenses, inventory purchases, vendor bills and vendor payments. Unpaid bills show up as outstanding, payments settle them in a click, and every entry posts to your books automatically, so you always know where your money is going.

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★★★★★ 4.5/5 on Capterra1,00,000+ businesses worldwideWorks across India, UAE, UK, US, Australia, Singapore, Malaysia and more
🧾Bill recordedDue date tracked
💸Vendor paidBill settled
📊Expense summaryBy category, any period

Everything expense tracking needs

From receipt to report, without the paperwork.

Record a spend the moment it happens and ProfitBooks keeps the books, the vendor balance and the reports in step.

Expense tracking

Every rupee out, accounted for.

Cash, credit, stock and vendors, recorded the same simple way.

Cash & credit

Paid now or paid later, both are covered

Record a cash expense paid from your cash or bank account and it posts straight away. Bought on credit? Record a bill with its due date and it waits in Outstanding Expenses until you pay it.

  • Cash expenses posted to the right account
  • Credit bills with due dates
  • Outstanding expenses at a glance
  • Employee claims tracked until reimbursed
Expenses vs stock

Business expenses and inventory purchases, kept apart

Rent, travel and utilities go to expense accounts. Items you buy to resell go on a purchase bill that adds them to stock, so your profit and your inventory value are both right.

  • Purchase bills update stock
  • Business expenses by category
  • Purchase Summary and Expenses Summary reports
See inventory management →
Vendors

Every vendor, their bills and their balance

Keep vendor details, what you owe each one and every transaction with them in one place. Pull a vendor statement in a click when it's time to agree balances.

  • Vendor Summary with balances
  • Vendor Transactions history
  • Vendor Statement for any period
See customer and vendor management →
Vendor payments

Pay vendors in full or in part

Record a payment against one bill or several, in full or in part. The bill's status, the vendor balance and your bank account update together, and Purchase Settlements shows exactly what was paid against what.

  • Full and partial payments
  • Pay several bills at once
  • Outstanding Purchase Bills report
  • Purchase Settlements report
See receivables and payables →

Watch how ProfitBooks manages your money

See expenses, vendor bills and payments recorded in a quick walkthrough.

ProfitBooksReceivables & payables, explained 2-min demo Watch on YouTube ↗
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Expenses are just the beginning.

Every bill and payment flows into your books, tax reports and cash position automatically.

View all the features →

Your success is our success.

We only win when you do. From the day you sign up, real people and practical resources are on your side.

Real peoplenot bots 3 languagesin-app chat Mon–Fri5 days a week

Start free. Upgrade when you grow.

Every new account starts with a free 15-day SMB Pro trial, then moves to the free Startup plan unless you upgrade.

Startup

For trying it out or very small volumes

₹0forever
Start free
  • 1 user
  • 10 invoices a month
  • 10 journal vouchers a month
  • Basic financial reports
  • 1 warehouse

Essential

For solopreneurs filing GST

₹2,499per year
Start free trial
  • 1 user
  • 1,000 invoices a year
  • GSTR-1 and GSTR-3B
  • Invoice reminders and signature
  • WhatsApp integration add-on
Most popular

Growth

For growing teams and service firms

₹4,999per year
Start free trial
  • Everything in Essential, plus
  • 10 users
  • 5,000 invoices a year
  • Payroll and multi-currency
  • 3 warehouses

SMB Pro

For established businesses

₹7,500per year · or ₹750/month
Start free trial
  • Everything in Growth, plus
  • 25 users with custom roles
  • Unlimited invoices
  • Unlimited warehouses
  • Projects and auditor access

Prices exclude GST. Pay by card, net banking, American Express or PayPal. Compare every feature →

Expense management questions, answered

What can I track with ProfitBooks expense management?

You can record cash expenses, credit expenses (bills with due dates), purchases of stock you resell, vendor bills and vendor payments. Every entry posts to your books automatically, and reports show spending by category, by vendor and by period.

What is the difference between a cash expense and a credit expense?

A cash expense is paid at the time you record it, from cash or a bank account. A credit expense is a bill you will pay later; it carries a due date and appears in Outstanding Expenses until you record the payment.

Can I record inventory purchases separately from business expenses?

Yes. Items you buy to resell go on a purchase bill that adds them to stock, while running costs such as rent or travel go to expense accounts. That keeps both your profit and your inventory value accurate.

Can I pay a vendor bill in part?

Yes. You can record full or partial payments against one or several bills. The bill status, vendor balance and bank account update together, and the Purchase Settlements report shows what was paid against each bill.

Which expense reports are available?

Expenses Summary, Outstanding Expenses, Purchase Summary, Purchase Settlements, Outstanding Purchase Bills, Vendor Summary, Vendor Transactions and Vendor Statement, plus Outstanding Reimbursements for employee claims.

Know where your money goes, every day.

Record cash and credit expenses, keep vendors in one place and pay bills on time, all in the cloud.

Try ProfitBooks For Free →
  • Cash & credit expenses
  • Inventory purchases
  • Vendor management
  • Full & partial payments
  • Expense reports