FREE Customer & Vendor Management System

ProfitBooks is free accounting software with customer and vendor management built in. Keep contact details, transaction history and payment terms for every customer and vendor in one place. Track what you owe and what you are owed, send statements and see aging reports, without any accounting knowledge.

Try ProfitBooks For Free See how it works →

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Manage your money without accounting knowledge

Made for business owners who want their finances in order.

ProfitBooks is simple, free accounting software. Create professional invoices, track expenses and manage taxes without any accounting knowledge.

It is a simpler alternative to accounting software such as Tally, QuickBooks, Xero or Sage.

Over 1,00,000 businesses across the world trust ProfitBooks for their daily business accounting.

Create your free account →

Our badges and honours

We work hard to keep customers happy

ProfitBooks - Badges & Honours

Every customer, vendor and balance in one place

Supplier and vendor management

Keep every vendor, bill and payment in one place

Buy from your preferred suppliers more often and spend less time on purchasing.

  • Track payables and receivables
  • Get aging reports on outstanding dues
  • Generate customer and vendor statements
  • Track expenses other than inventory purchases

Payables tracking

See every payment you owe vendors and every payment clients owe you.

Vendor payment tracking

Record payments to vendors and see the balance still outstanding.

Custom payment terms

Set payment terms for each vendor, so due dates match what you agreed.

Faster fulfilment of sales orders

Track the progress of every order in one place

Partial delivery

Fulfil an order in parts and invoice only the items you have delivered.

Orders by project

Tag orders to a project and track what has been fulfilled.

See sales order management →

Accounts receivable at a glance

Receivables and inventory for small and medium businesses

Follow your stock from raw material purchase to finished goods.

  • Record raw material consumption
  • Record production of finished goods
  • Account for inventory wastage
  • Track inventory transfer between warehouses
  • Maintain bill of materials

Purchase orders without the paperwork

Track POs, receivables and payables in one place

Raise purchase orders online and follow each one through to the bill.

Convert a purchase order to a purchase in one click. It updates accounts payable, cash and inventory, so you never enter the same data twice.

  • Fewer typing errors, less double entry
See purchase order management →

50+ financial reports

See what your transactions add up to

Up-to-date figures

Open inventory valuation, low stock, pending orders, stock wastage and product-wise transaction reports at any time.

Filter any report

Every report can be filtered, so you can drill down to the transaction behind a number.

Take control of your receivables

Watch how ProfitBooks Trade manages receivables and payables

Vendor payments

Process vendor bills, schedule payments and see the status of each one.

Payroll

Calculate salaries, deduct tax and track reimbursements.

Receivables

See outstanding invoices, collections and overdue balances on one dashboard.

Multiple users

Add users and give each one a role. For example, an employee with an inventory manager role can only access the inventory function.

Customers and vendors

Keep contact details, transaction history and payment terms for each customer and vendor in one place.

Multiple currencies

ProfitBooks Trade supports all major currencies, and a report shows your gain or loss from exchange rate changes.

Try ProfitBooks For Free →

Used across industries

In more than a decade in business, 1,00,000+ businesses worldwide have trusted ProfitBooks

Distributors

Wholesalers and retailers run multiple warehouses in ProfitBooks

  • Manage warehouses at multiple locations
  • Track inventory in real time
  • Run detailed inventory reports
  • Automate purchase orders

eLearning companies

Bill subscriptions with recurring invoices

  • Automate recurring billing
  • Send branded invoices
  • Give customers secure ways to pay
  • Track invoice status in real time

Digital marketing agencies

Track your key numbers with real-time reports

  • See a real-time financial dashboard
  • Set realistic financial goals and track progress
  • Easily export financial reports
  • Customise your reports

FinTech companies

Outstanding payments tracked live in the cloud

  • Eliminate data entry by automatically capturing bill info
  • Manage all receivables in one place
  • Set up automatic reminders for invoices owed, and bills due
  • Track all outstanding invoices from customers in one place

Travel companies

Bill travellers worldwide in their own currency

  • Expand your customer base by accepting payments in multiple currencies
  • Multi-currency invoicing
  • Run detailed multi-currency reports
  • Work in all major currencies
Multi Currency Accounting Software For Travel Companies

See it in the product

ProfitBooks - Customer Management Feature
ProfitBooks - Accounts Recievables Tracking
Track Payables with ProfitBooks
ProfitBooks - Purchase Order Management

What else you get

Standard accounting features, free to start

Invoicing

Create professional invoices and get paid faster, while ProfitBooks keeps the accounts in the background.

  • Create estimates
  • Create sales orders
  • Email invoices
  • Invoice in other currencies
See invoicing →

Payables & Receivables

Track money from purchase to sale with 50+ filterable financial reports.

  • Track vendor payments
  • Record advance payments
  • Allocate advance payments
  • Maintain bills of materials
See payables and receivables →

Inventory Management

Track stock from purchase to sale. Used by thousands of traders and manufacturers.

  • Issue inventory to production
  • Record finished goods
  • Transfer stock between warehouses
  • Record inventory wastage
See inventory management →

Business Accounting

Create invoices, track expenses and record transactions, all in the cloud.

  • Chart of accounts
  • Journal entries
  • Auditor invitations
  • Project tracking
See business accounting →

Financial Reporting

Reports stay up to date and easy to read, so you decide with current numbers.

  • Create estimates
  • Create sales orders
  • Email invoices
  • Invoice in other currencies
See financial reporting →

Guides for business owners

Practical articles on accounting, GST and running a business

Read the ProfitBooks blog

There is more to ProfitBooks.

Invoicing, inventory, tax and reports all work from the same books.

View all the features →

You can now manage your finances from wherever you are through the ProfitBooks app for iOS and Android.

Download on theApp Store Get it onGoogle Play

Your success is our success.

We only win when you do. From the day you sign up, real people and practical resources are on your side.

Real peoplenot bots 3 languagesin-app chat Mon–Fri5 days a week

Start free. Upgrade when you grow.

Every new account starts with a free 15-day SMB Pro trial, then moves to the free Startup plan unless you upgrade.

Startup

For trying it out or very small volumes

₹0forever
Start free
  • 1 user
  • 10 invoices a month
  • 10 journal vouchers a month
  • Basic financial reports
  • 1 warehouse

Essential

For solopreneurs filing GST

₹2,499per year
Start free trial
  • 1 user
  • 1,000 invoices a year
  • GSTR-1 and GSTR-3B
  • Invoice reminders and signature
  • WhatsApp integration add-on
Most popular

Growth

For growing teams and service firms

₹4,999per year
Start free trial
  • Everything in Essential, plus
  • 10 users
  • 5,000 invoices a year
  • Payroll and multi-currency
  • 3 warehouses

SMB Pro

For established businesses

₹7,500per year · or ₹750/month
Start free trial
  • Everything in Growth, plus
  • 25 users with custom roles
  • Unlimited invoices
  • Unlimited warehouses
  • Projects and auditor access

Prices exclude GST. Pay by card, net banking, American Express or PayPal. Compare every feature →

What customers say

Reviews from ProfitBooks users on Capterra

4.5 / 5 on Capterra

"One of the best Billing and Accounting Platforms! Using this platform for the last 4 years and we are very happy to have this as part of our company's critical asset."
Asish Ranjan S.Asish Ranjan S., CEO Farming
"Very Satisfied! Very convenient to make customer invoices and apply taxes as needed. Invoices are the Key. Easy Creation, modification, and Generation."
Ankush P. - Capterra ReviewerAnkush P., Systems EngineerCapterra Logoon Capterra
"Profitbooks saves lots of time and dollars for me. My experience with profit books is as excellent as walking on a piece of cake."
Balaji I. - Capterra ReviewerBalaji I, Founder & CEOCapterra Logoon Capterra
"This is the best software so far that I have encountered for use by small commissaries. It can function as an alternative to other expensive ERP solutions"
Francis Louie M. - Capterra ReviewerFrancis Louie M., ConsultantCapterra Logoon Capterra

Frequently asked questions

Is ProfitBooks really free?

Yes. The Startup plan is built for early-stage businesses. You can create 10 invoices a month, track expenses, manage up to 50 customers and 10 products, and see basic financial reports.

There is no pressure to upgrade. Use it for as long as you want and we won't charge you.

What are the limits on the free plan?

ProfitBooks is free for one user. On the free Startup plan you can create 10 invoices a month, manage up to 50 customers and track up to 10 products or services.

There are no other restrictions. To remove the limits, log in and upgrade to the SMB plan.

Do I need to download ProfitBooks?

No. ProfitBooks is online accounting software, so there is nothing to download or install. Sign up with your email address and start using it.

Try ProfitBooks for free

Use it free and upgrade when you need to.

Every new account starts with a free trial of all features, then stays free on the Startup plan.

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