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Receivables & Payables Software That Keeps Cash Flowing

ProfitBooks receivables and payables software tracks every payment your customers owe you and every bill you owe your vendors in one place. Record expenses, send automatic reminders, collect payments online and see your cash flow clearly, with no spreadsheets and no accountant needed.

Create your free account → ▶ Watch 2-min demo
★★★★★ 4.5/5 on Capterra 1,00,000+ businesses No Excel needed
🔔Reminder sentINV-0243 · due today
💳Paid onlineMatched to INV-0249
🧾Bill due FridayShree Paper Mills · ₹42,000

Everything you owe and are owed, in one place

Know who owes you. Get paid without chasing.

Stop maintaining a separate Excel tracker of who paid what. Every invoice you send is tracked until the money is in.

Every payment in, every bill out. Organised.

Receivables, payables, orders, expenses and statements, all feeding the same live books.

📥 Accounts receivable

Know exactly who owes you, and chase it automatically

See every pending, partially paid and overdue invoice across all your clients in real time. Filter by client, date or amount, and send a follow-up from the dashboard.

  • Real-time receivables tracking with aging reports
  • Overdue invoice alerts by client and amount
  • Automatic reminders before and after the due date
  • Advance receipt and partial payment tracking
💳 Get paid faster

Collect what you're owed, online

Stop chasing clients on WhatsApp. Every invoice includes a secure payment link, and the money lands in your account with the accounting entries done for you.

  • A secure payment link on every invoice
  • Credit card, debit card and bank transfer accepted
  • Payments recorded and matched automatically
🧾 Accounts payable

Stay on top of every bill you owe

Every vendor bill, due date and advance in one place, so you always know what's going out this week and never pay a supplier twice.

  • Record vendor bills by due date
  • Custom payment terms per vendor
  • Email a full transaction statement to any vendor in one click
  • Vendor outstanding and statements
💱 Payments & advances

Record payments and advances, then allocate them

Log vendor payments and advance payments, then allocate them against specific bills. Do the same for advance receipts from customers, in any major currency.

  • Advance receipts and advance payments, allocated later
  • Bill customers and pay vendors in any major currency
  • A report shows gain or loss from currency movements
📦 Orders

Sales orders and purchase orders, connected

Track the progress of all your orders in one place. Orders connect with accounts payable, cash management and inventory, so nothing is entered twice.

  • Fulfil sales orders partially and invoice only the delivered items
  • Organise orders by project
  • Convert a purchase order to a purchase in one click
💼 Expense management

Capture every business expense

Record any spend, not just inventory: rent, salaries, software, travel and utilities, as a purchase bill with the receipt attached.

  • Categorise each expense once
  • Flows straight into your Profit & Loss and expense reports
  • Vendor records with tax IDs and outstanding balances
🔐 Customers & portal

Statements in one click, and a portal for your clients

Share a complete statement of account with any customer or vendor in a click. Give every client a private portal to view invoices, check payment history and pay what they owe.

  • Store tax IDs and contact details, with a currency for each party
  • Clients download past bills and pay outstanding amounts themselves
  • Fewer calls and emails asking for balances

Aging reports tell you where to focus.

Know your outstanding receivables and payables at any time, with 50+ filterable reports.

Receivable & payable aging

Who owes you, and who you owe

Outstanding balances by customer and vendor, split by how long they have been due.

  • Customer and vendor aging
  • Customer statements in one click
  • Export to PDF or Excel
Multi-currency · advances

Bill and pay in any major currency

A report shows the gain or loss caused by currency fluctuation.

  • Customers billed and vendors paid in major currencies
  • Advances on both sides, allocated later
  • Create multiple users with roles
See all 50+ reports →

Sample figures for illustration.

All the ways we can help. A complete accounting suite.

ProfitBooks goes beyond receivables and payables. It's a complete accounting suite for small and medium businesses.

Receipts and payments

  • Record Receipts Against Invoices
  • Record Advance Receipts
  • Allocation to Invoices
  • Record Non-Invoice Income

Expense management

  • Record Business Expenses
  • Tax-Compliant Purchase Bills
  • Create Purchase Orders
  • Vendor Management

Customers and vendors

  • Customer Statement In 1-Click
  • Store Customer Tax IDs & Details
  • Record Vendor Payments
  • Track Vendor Advances

Tax invoicing

  • Estimates & Quotations
  • Sales Orders & Delivery Challans
  • Automatic Tax Calculation
  • Payment Gateway Integrations

Banking

  • Import Bank Statements
  • Easy Reconciliation
  • Record Deposits & Withdrawals
  • Contra Entries

Tax compliance

  • Tax Return Filing
  • Tax Code Management
  • Credit Notes & Debit Notes
  • Place of Supply Tracking

Inventory management

  • Record Raw Material Consumption
  • Record Production of Finished Goods
  • Stock Transfer Within Warehouses
  • Record Inventory Wastage

User management

  • Create Multiple Users
  • Role-based Access
  • Special Role For Sales Team
  • Invite Your Accountant or Auditor

50+ reports

  • Receivable & Payable Aging
  • Balance Sheet, P&L, Cashflow
  • Sales & Expense Reports
  • Audit Trail

Accounting is just the beginning.

Invoicing, inventory, tax and reports all work from the same books.

View all the features →

Watch how ProfitBooks manages your money

See receivables tracking, online payments, reminders and vendor bills in a quick walkthrough.

ProfitBooksReceivables & payables, explained 2-min demo Watch on YouTube ↗
Try ProfitBooks For Free →

Invoice at the client's office. Get paid before you leave.

The ProfitBooks app for iOS and Android puts invoicing, expenses and your dashboard on your phone, always in sync with the web app.

  • Create and send invoices and estimates from your phone
  • Record expenses and payments as they happen
  • Check your dashboard and outstanding dues anywhere
📱Download on theApp Store ▶Get it onGoogle Play

Your success is our success.

We only win when you do. From the day you sign up, real people and practical resources are on your side.

Real peoplenot bots 3 languagesin-app chat Mon–Fri5 days a week

Start free. Upgrade when you grow.

Every new account starts with a free 15-day SMB Pro trial, then moves to the free Startup plan unless you upgrade.

Startup

For trying it out or very small volumes

₹0forever
Start free
  • 1 user
  • 10 invoices a month
  • 10 journal vouchers a month
  • Basic financial reports
  • 1 warehouse

Essential

For solopreneurs filing GST

₹2,499per year
Start free trial
  • 1 user
  • 1,000 invoices a year
  • GSTR-1 and GSTR-3B
  • Invoice reminders and signature
  • WhatsApp integration add-on
Most popular

Growth

For growing teams and service firms

₹4,999per year
Start free trial
  • Everything in Essential, plus
  • 10 users
  • 5,000 invoices a year
  • Payroll and multi-currency
  • 3 warehouses

SMB Pro

For established businesses

₹7,500per year · or ₹750/month
Start free trial
  • Everything in Growth, plus
  • 25 users with custom roles
  • Unlimited invoices
  • Unlimited warehouses
  • Projects and auditor access

Prices exclude GST. Pay by card, net banking, American Express or PayPal. Compare every feature →

What customers say

I can finally see exactly who owes me and how overdue it is. Chasing payments used to eat up hours every week — now the reminders do it for me and clients pay faster.
Vikram NairFreelance Consultant, Kochi ★★★★★ on G2

Trusted by 1,00,000+ businesses

From freelancers to growing SMBs, here's what our customers say.

“Invoicing is very straightforward and the insights/analytics for this is very good. I use it for my main company and consultancy business.”
Ankush JainFounder & CEO · on Capterra
“ProfitBooks has completely transformed how I manage my business finances. I always know who owes me and what I owe, and the automatic tax calculation means I never make errors.”
Rahul MehtaFounder, Mehta Traders, Mumbai · on Capterra
“Tracking receivables and matching vendor payments used to take me hours. With ProfitBooks it's done in minutes — the aging report tells me exactly where to focus.”
Priya SharmaAccountant & Business Consultant · on G2
“As a manufacturer, I track vendor bills, advances and inventory in one place. ProfitBooks handles it all seamlessly. Best accounting software for growing SMBs.”
Suresh PatelDirector, SP Manufacturing, Surat · on Software Suggest

Receivables & payables questions, answered

What is the difference between accounts receivable and accounts payable?

Accounts receivable is the money your customers owe you for goods or services you've delivered but not yet been paid for. Accounts payable is the money you owe your vendors and suppliers. ProfitBooks tracks both, along with your other business expenses, so you always know your net cash position.

Can I see how much each customer owes me?

Yes. ProfitBooks shows outstanding receivables by customer and by age, so you know exactly who owes you, how much, and for how long. You can filter by client, date or amount, send automatic reminders and share a payment link with every invoice.

Can I track vendor bills and payments?

Yes. Record vendor bills, schedule and record payments, log advance payments, and allocate them against specific bills. Vendor-wise ledgers and outstanding statements keep your payables organised, and you can raise purchase orders and convert them to purchases in a click.

Can I record expenses other than inventory purchases?

Yes. Alongside inventory purchases, record any business expense, such as rent, salaries, software, travel or utilities, as a tax-compliant bill, categorise it, and have it flow into your Profit & Loss and expense reports.

Does it support advance payments and multiple currencies?

Yes. Record advance receipts from customers and advance payments to vendors, then allocate them to invoices or bills later. ProfitBooks also supports all major currencies, with a report showing gain or loss due to currency fluctuation.

Is ProfitBooks really free?

Yes. The Startup plan is free with no time limit for a single user, and includes receivables, payables, expenses and 50+ reports. Premium plans add multiple users and advanced integrations for growing teams.

Get 100% free receivables & payables software, starting today.

Track what you're owed, manage what you owe, record expenses and see your cash flow, all from one simple dashboard. Free forever.

Create your free account →
  • Track receivables & get paid online
  • Manage vendor bills & payments
  • Record & categorise expenses
  • Advance receipts & payments
  • 50+ financial reports
  • Outsource accounting to experts

Your books could be up to date before the day ends.