Receivables & Payables
Software That Keeps Cash Flowing
Track every payment your customers owe you and every bill you owe your vendors, record expenses, and stay on top of your cash flow. No spreadsheets. No accountant needed.
✓ Trusted by 10,000+ businesses • Rated 4.5/5 on Capterra • No Excel needed
Know Exactly Who Owes You — and Chase It Automatically
Stop maintaining a separate Excel tracker of “who paid what”.
ProfitBooks gives you a real-time view of every pending, partially paid and overdue invoice across all your clients. Filter by client, date or amount, see how overdue each balance is, and send a follow-up directly from the dashboard — no switching apps, no spreadsheets.
- Real-time receivables tracking with aging reports
- Overdue invoice alerts by client & amount
- One-click customer statement sharing
- Advance receipt & partial payment tracking
- Automatic reminders before & after due date
“I can finally see exactly who owes me and how overdue it is. Chasing payments used to eat up hours every week — now the reminders do it for me and clients pay faster.”
Collect What You’re Owed — Online
Every invoice you send includes a payment link. Your clients pay instantly.
Cards, Bank Transfers & Online Payments — All Accepted
Stop chasing clients on WhatsApp for payments. Every invoice includes a secure payment link. Your client clicks, pays via credit card, debit card or bank transfer — and the money lands in your account automatically, with the accounting entries done for you.
Know Exactly Who Owes You Money
ProfitBooks shows a real-time view of all pending, partially paid and overdue invoices in one screen. No more maintaining a separate Excel tracker of “who paid what”.
Start Collecting Payments Free →Faster Fulfilment of Sales Orders
Track the progress of all your orders in one place.
Efficiently Manage Sales Orders
With ProfitBooks, you can fulfil orders partially and create invoices only for the delivered items.
Organize Orders According to Projects
Effortlessly categorise orders by project and track fulfilment status with ease using ProfitBooks.
Learn More →Stay on Top of Every Bill You Owe
Every vendor bill, due date and advance — organised in one place.
Track Vendor Bills & Dues
Record vendor bills by due date, set custom payment terms per vendor, and always know what’s going out this week. Email a full transaction statement to any vendor in one click — and never pay a supplier twice.
Record Payments & Advances
Log vendor payments and advance payments, then allocate them against specific bills. Raise purchase orders and convert them into purchases in a single click.
- Custom payment terms per vendor
- Purchase orders → purchases in one click
- Vendor outstanding & statements
Streamlined Purchase Management System
Track all your POs, accounts receivables & payables digitally in one place.
ProfitBooks’s cloud-based purchase orders system automates your unique workflows and accelerates purchase requisitions.
You can convert Purchase Orders to Purchases in one click. The system connects with accounts payable, cash management and inventory, so you don’t have to enter the same information twice.
Helps you eliminate human errors & improve efficiency.
Learn More →Capture Every Business Expense
Record any spend — not just inventory — and keep your books clean.
Record Any Expense
Rent, salaries, software, travel, utilities — record any business expense beyond inventory as a purchase bill, attach the receipt, and categorise it so it flows straight into your Profit & Loss and expense reports.
Purchase Orders & Vendors
Create purchase orders, manage inventory purchases, and keep complete vendor records with tax IDs and outstanding balances tracked for every vendor.
Statements, Advances & Self-Service — Sorted
Keep every customer and vendor relationship organised and up to date.
Customer & Vendor Statements in 1-Click
Share a complete statement of account with any customer or vendor in a single click. Store tax IDs and contact details, set party-specific currency, and track advances on both sides so nothing gets lost.
Customer Self-Service Portal
Give every client a private portal where they can view all invoices, download past bills, check payment history and pay outstanding amounts — without calling or emailing you. Reduces collection time by up to 60%.
“Invoicing is very straightforward and the insights/analytics for this is very good. I use it for my main company and consultancy business.”
Watch How ProfitBooks Manages Your Money
See receivables tracking, online payments, reminders and vendor bills in a quick walkthrough.
Create Multiple Users
Add your team and assign roles. A sales person can create invoices while your accountant gets full access to receivables, payables and reports.
Advance Receipts & Payments
Record advance receipts from customers and advance payments to vendors, then allocate them to invoices or bills as they are raised.
Multi-Currency Support
Bill customers and pay vendors in any major currency, with a report showing gain or loss due to currency fluctuation.
Accounting Is Just the Beginning
ProfitBooks goes beyond receivables & payables — it’s your complete business accounting solution.
Create Invoices in Minutes
Create and send professional invoices with the correct tax rates in minutes. Customise templates, track payments and manage your entire sales pipeline from one place.
- Invoices with Automatic Tax Calculation
- Estimates, Quotations & Sales Orders
- Invoice Reminders & Customer Portal
- Templates & Customisation
- Sales Reports & Analytics
File Tax Returns Directly
File your tax returns directly from ProfitBooks. Your invoices are auto-categorised, purchase data is reconciled, and the filing process takes minutes instead of hours.
- Automated Tax Return Filing
- Purchase Reconciliation
- Amendment Tracking
- Export Invoice Categorisation
- Free Filing Assistance
Track Every Payment In & Out
Track your entire financial cycle — from purchase to sales — with 45+ filterable reports. Know your outstanding receivables and payables at any time.
- Outstanding Receivables Tracking
- Vendor Payment Management
- Advance Payment Allocation
- Customer Statements in 1-Click
- Customer Portal Access
Complete Inventory Management
Manage your complete inventory lifecycle with ProfitBooks. Track stock across multiple warehouses, record production and wastage, and create purchase orders.
- Purchase Orders in Tax-Compliant Format
- Production, Wastage & Stock Transfer
- Multiple Warehouses
- Vendor & Outstanding Management
- In-depth Inventory Reports
Business Accounting on Auto-Pilot
ProfitBooks handles complete financial accounting in the background while you focus on billing. Chart of accounts, journal entries, project tracking and auditor access — all included.
- Chart of Accounts
- Journal Entries
- Invite Your Auditor / Accountant
- Project-wise Categorisation
45+ Financial & Tax Reports
Get access to comprehensive reports — from Balance Sheet and P&L to detailed tax reports and audit trails. Make data-driven decisions with insights at your fingertips.
- Balance Sheet, P&L & Cashflow
- Tax & Compliance Reports
- Sales & Expense Reports
- Ledger, Day Book & Transaction Reports
- Audit Trail & Employee Reports
All The Ways We Can Help You
ProfitBooks provides a complete accounting suite for small & medium businesses.
Receipts & Payments
- Record Receipts Against Invoices
- Record Advance Receipts
- Allocation to Invoices
- Record Non-Invoice Income
Expense Management
- Record Business Expenses
- Tax-Compliant Purchase Bills
- Create Purchase Orders
- Vendor Management
Customers & Vendors
- Customer Statement In 1-Click
- Store Customer Tax IDs & Details
- Record Vendor Payments
- Track Vendor Advances
Tax Invoicing
- Estimates & Quotations
- Sales Orders & Delivery Challans
- Automatic Tax Calculation
- Payment Gateway Integrations
Banking
- Import Bank Statements
- Easy Reconciliation
- Record Deposits & Withdrawals
- Contra Entries
Tax Compliance
- Tax Return Filing
- Tax Code Management
- Credit Notes & Debit Notes
- Place of Supply Tracking
Inventory Management
- Record Raw Material Consumption
- Record Production of Finished Goods
- Stock Transfer Within Warehouses
- Record Inventory Wastage
User Management
- Create Multiple Users
- Role-based Access
- Special Role For Sales Team
- Invite Your Accountant or Auditor
45+ Insightful Reports
- Receivable & Payable Aging
- Balance Sheet, P&L, Cashflow
- Sales & Expense Reports
- Audit Trail
Trusted by 10,000+ Businesses
From freelancers to growing SMBs — here’s what our customers say about ProfitBooks.
“ProfitBooks has completely transformed how I manage my business finances. I always know who owes me and what I owe, and the automatic tax calculation means I never make errors.”
“Tracking receivables and matching vendor payments used to take me hours. With ProfitBooks it’s done in minutes — the aging report tells me exactly where to focus.”
“As a manufacturer, I track vendor bills, advances and inventory in one place. ProfitBooks handles it all seamlessly. Best accounting software for growing SMBs.”
Your Success is Our Success!
We understand that we can succeed only when each of our customers is happy and successful. Once you signup, you’ll get access to:
- In-app chat support available in 3 languages, 5 days a week
- Complete Support Center with How-To guides
- YouTube channel with demos and tutorials
- Business blog filled with growth articles
- Mobile apps for iOS and Android
Get 100% FREE
Receivables & Payables Software
Track what you’re owed, manage what you owe, record expenses & see your cash flow — all from one simple dashboard. Free forever.
Create Your Free Account →Paid plans start from $9.95/month · No credit card required for free plan
Start FREE — Here’s What You Get
Powerful receivables & payables tracking backed with remote bookkeeping service.
- Track receivables & get paid online
- Manage vendor bills & payments
- Record & categorise expenses
- Advance receipts & payments
- 45+ financial reports
- Outsource accounting to experts