Business Accounting Software Built for Growing Businesses
Keep accurate books without the jargon. ProfitBooks records every transaction with proper double-entry accounting in the background, reconciles your bank, and turns your data into 45+ financial reports — simple enough to run yourself, powerful enough for your accountant.
✓ Trusted by 10,000+ businesses worldwide • Rated 4.5/5 on Capterra • Works for freelancers, retailers, agencies & more
Complete Business Accounting — Without the Complexity
Everything you need to keep accurate books, understand your numbers, and stay ready for tax time.
ProfitBooks is complete business accounting software for freelancers, retailers, service providers, sole proprietors and growing SMBs. It records income, expenses, payables and receivables with proper double-entry accounting — then reconciles your bank and produces your financial statements, all in one place.
You don’t need an accounting background to use it. If you can read a dashboard, you can run your books on ProfitBooks. Most business owners are up and running in under 30 minutes.
- Automatic double-entry accounting in the background
- Full bookkeeping — income, expenses, payables & receivables
- Accessible from anywhere — browser, iOS & Android
- Invite your accountant with read-only access
- Free plan available — no time limit, no credit card
“I was paying an accountant every month just to keep my books in clunky desktop software. After switching to ProfitBooks, I handle everything myself in under an hour a week. The reports are ready in one click and I still share access with my accountant for year-end.”
Double-Entry Bookkeeping, Done Automatically
Every invoice, payment and expense posts the correct accounting entries for you — no manual journals, no errors.
Chart of Accounts & Journals — set up in minutes
ProfitBooks comes with a ready-made chart of accounts you can customise to your business. Every transaction you record — an invoice, a bill, a bank payment — automatically posts the right debit and credit behind the scenes. When you need to, you can also post manual journal entries directly.
Ledgers & Auditor Access — books your accountant will love
Drill into any account with a full general ledger and day book. Invite your accountant or auditor as a read-only user so they can review, reconcile and close the year without you emailing files back and forth.
- Customisable chart of accounts
- Automatic & manual journal entries
- General ledger, day book & trial balance
- Project-wise categorisation & auditor access
“My books balance themselves now. Every invoice and expense posts the right entries automatically, so month-end takes minutes instead of a weekend.”
Post Journal Vouchers in Seconds
Record adjustments, accruals and corrections with proper double-entry journal vouchers.
Multi-Line Journal Vouchers — for the entries invoices can’t cover
Some entries don’t come from an invoice or a bill — opening balances, depreciation, accruals, provisions, prepaid adjustments and corrections. ProfitBooks lets you post multi-line journal vouchers with any combination of debit and credit accounts, so your books are always complete and balanced.
Narration, References & Attachments
Add a narration and reference number to every voucher and attach supporting documents, so anyone reviewing the books — including your auditor — understands exactly why each entry was made.
- Multi-line debit & credit entries
- Narration & reference on every voucher
- Attach supporting documents
- Recurring journal vouchers
- Full audit trail on every JV
“Posting month-end adjustments and depreciation used to mean waiting on my accountant. Now I raise a journal voucher in seconds and attach the backup right there.”
Accounting Entries So Simple, Anyone Can Record Them
You don’t need to know debits and credits — just say what happened, and ProfitBooks does the accounting.
Plain-Language Entries — no jargon required
Recording a transaction is as simple as choosing what happened — money received, an expense paid, or funds transferred — and entering the amount. ProfitBooks converts it into the correct double-entry accounting behind the scenes, so your books stay accurate without you ever touching a debit or a credit.
Guided, Editable & Reversible
Guided forms walk you through each entry, categorise it to the right account or project, and let you edit or reverse anything later. It’s bookkeeping that feels like filling in a simple form — not operating accounting software.
- Plain-language income & expense entries
- Guided forms — no debit/credit jargon
- Automatic double-entry in the background
- Categorise by account or project
- Edit or reverse entries anytime
“I never learned debits and credits, and I don’t need to. I just record what happened and ProfitBooks does the accounting behind it.”
Match Your Bank Transactions in Minutes — Not Days
Import your bank statement once. ProfitBooks matches entries automatically so your books always reflect reality.
Import Bank Statements — from any bank
Download your bank statement as a CSV or Excel file and import it directly into ProfitBooks. The system matches transactions against your recorded income and expenses automatically. What used to take half a day takes 15 minutes.
Spot Unrecorded Transactions before they become a problem
Reconciliation isn’t just ticking boxes — it’s how you catch missing entries, double-payments and expenses you forgot to record. ProfitBooks flags every unmatched transaction so nothing slips through, and your books stay clean for audits.
- Import CSV/Excel statements from any bank
- Auto-match receipts to invoices & payments to bills
- Record deposits, withdrawals & contra entries
- Full audit trail for every matched transaction
“Reconciling my bank took a full day every month. With auto-matching it’s now about 15 minutes, and I catch missed entries I’d have never spotted in a spreadsheet.”
Your Balance Sheet, P&L and Cash Flow — Always Up to Date
Stop guessing whether you’re profitable. Get answers in seconds with 45+ filterable, export-ready reports.
Real-Time Financial Statements — no waiting for month-end
Your Balance Sheet, Profit & Loss statement and Cash Flow report update in real time as you record transactions. No waiting for month-end, no asking your accountant what the numbers look like. You know your financial position every single day.
45+ Reports Ready to Share — straight to your accountant
Every report your accountant needs — trial balance, ledgers, tax summaries and more — is available at a click. Invite your accountant as a read-only user; no more chasing attachments or emailing spreadsheets back and forth.
- Profit & Loss, Balance Sheet, Cash Flow
- Trial Balance, Day Book & Ledger reports
- Sales, expense & vendor aging reports
- Audit trail with every entry logged
“I can pull my P&L, balance sheet and cash flow on any day of the week. I finally run my business on real numbers instead of guesses.”
Accounting Software Your Whole Team Can Use — Starting Free
Add your bookkeeper, accountant and sales team. Everyone works from the same real-time data — no version confusion, no duplicate entry.
Role-Based Access — right data, right people
Give your sales executive access to create invoices without showing them your P&L. Give your bookkeeper entry access without admin rights. Give your accountant view-only access at filing time. Every role is configurable — you stay in control.
Affordable Plans for every stage of business
ProfitBooks has a free Startup plan with no time limit — genuinely useful for sole proprietors and early-stage businesses. Paid plans start at $9.95/month and cover everything a growing business needs — multiple users, advanced reports, inventory and priority support. No surprise charges, no per-invoice limits.
- Free plan — no time limit for single users
- Add team members with role-based permissions
- Invite your accountant or auditor as a read-only user
- In-app chat support in 3 languages
“We run a retail distribution business with 4 staff members. ProfitBooks lets each person do their job — my billing team creates invoices, my manager checks reports, and our accountant logs in at month-end. No one steps on each other’s work. It’s the most organised our accounts have ever been.”
Grow Your Sales With Powerful Invoicing
Create professional estimates and invoices, then track every outstanding payment — all in a few clicks.
With ProfitBooks you can create professional estimates or invoices and track outstanding payments in just a few clicks. Send automatic reminders, accept online payments, and bill customers in any currency — all from one place, with the accounting posted automatically.
- Estimates & Sales Orders
- Automated Email Reminders
- Payment Gateway Integrations
- Multi-user & Multi-currency System
- In-depth Sales Reports
“Invoices go out in under a minute and clients pay online. My cash flow improved just from the payment reminders alone.”
Track Inventory With Ease
From purchase to sale, manage your entire inventory lifecycle in one place.
Whether you are manufacturing, distributing, selling, servicing or just managing stock, ProfitBooks can handle all your business processes with ease — across multiple warehouses and in multiple currencies.
- Invoice & Purchase Management
- Sales Order Management
- Manage Multiple Warehouses
- Multi-user & Multi-currency System
- In-depth Inventory Reports
“Tracking stock across two warehouses finally makes sense. Purchase orders, transfers and reports are all in one place.”
Take Control of Your Business Expenses
Effortlessly track, categorise and control everything your business spends.
ProfitBooks helps you efficiently manage both customers and vendors by keeping track of all payables and receivables in one place. Easily monitor outstanding invoices, record payments and streamline your business relationships for smooth financial operations.
- Track accounts payables & receivables easily
- Get aging reports on outstanding dues
- Generate vendor transaction statements
- Track expenses other than inventory purchase
- Email vendor statement in one click
“Every vendor bill and due date sits in one view, so nothing slips past. I always know exactly what’s going out this week.”
Customer & Supplier Management
Manage professional relationships with all your contacts, efficiently.
ProfitBooks simplifies the tracking and categorisation of all your business relationships, providing a clear overview of every customer and supplier. With real-time reporting and insights, you can make informed decisions and build stronger business connections.
- Store complete customer & vendor details with tax IDs
- Customer statement in one click
- Record vendor payments & advances
- Track outstanding by contact
- Real-time contact-wise reporting
“One click and my client has their full statement. Keeping every customer and supplier organised has never been this easy.”
Watch How ProfitBooks Accounting Works
See bookkeeping, bank reconciliation, financial reports and team collaboration in a quick walkthrough.
Books Kept Automatically
Every invoice, bill and payment posts the correct double-entry accounting for you. No manual journals, no bookkeeping errors.
Bank Reconciliation Built In
Import your bank statement and ProfitBooks matches transactions automatically. What used to take hours takes 15 minutes — with a full audit trail.
45+ Reports, Always Live
Balance Sheet, P&L, Cash Flow, trial balance and vendor aging — all update in real time. No waiting for month-end to know how your business is performing.
Accounting Is Just the Beginning
ProfitBooks goes beyond bookkeeping — it’s your complete business management solution.
Business Accounting on Auto-Pilot
ProfitBooks handles complete financial accounting in the background while you run your business. Chart of accounts, journal entries, project tracking and auditor access — all included.
- Chart of Accounts
- Journal Entries & Trial Balance
- Invite Your Auditor / Accountant
- Project-wise Categorisation
Create Invoices in Minutes
Create and send professional invoices with the correct tax rates in minutes. Customise templates, track payments and manage your entire sales pipeline from one place.
- Invoices with Automatic Tax Calculation
- Estimates, Quotations & Sales Orders
- Invoice Reminders & Customer Portal
- Templates & Customisation
- Sales Reports & Analytics
File Tax Returns Directly
File your tax returns directly from ProfitBooks. Your invoices are auto-categorised, purchase data is reconciled, and the filing process takes minutes instead of hours.
- Automated Tax Return Filing
- Purchase Reconciliation
- Amendment Tracking
- Export Invoice Categorisation
- Free Filing Assistance
Track Every Payment In & Out
Track your entire financial cycle — from purchase to sales — with 45+ filterable reports. Know your outstanding receivables and payables at any time.
- Outstanding Receivables Tracking
- Vendor Payment Management
- Advance Payment Allocation
- Customer Statements in 1-Click
- Customer Portal Access
Complete Inventory Management
Manage your complete inventory lifecycle with ProfitBooks. Track stock across multiple warehouses, record production and wastage, and create purchase orders.
- Purchase Orders in Tax-Compliant Format
- Production, Wastage & Stock Transfer
- Multiple Warehouses
- Vendor & Outstanding Management
- In-depth Inventory Reports
45+ Financial & Tax Reports
Get access to comprehensive reports — from Balance Sheet and P&L to detailed tax reports and audit trails. Make data-driven decisions with insights at your fingertips.
- Balance Sheet, P&L & Cashflow
- Trial Balance & Ledgers
- Sales & Expense Reports
- Day Book & Transaction Reports
- Audit Trail & Employee Reports
All The Ways We Can Help You
ProfitBooks provides a complete accounting suite for small & medium businesses.
Business Accounting
- Chart of Accounts
- Automatic & Manual Journal Entries
- General Ledger & Trial Balance
- Auditor / Accountant Access
Inventory Management
- Record Raw Material Consumption
- Record Production of Finished Goods
- Stock Transfer Within Warehouses
- Record Inventory Wastage
Banking
- Import Bank Statements
- Easy Reconciliation
- Record Deposits & Withdrawals
- Contra Entries
Receipts & Payments
- Record Receipts Against Invoices
- Record Advance Receipts
- Allocation to Invoices
- Record Non-Invoice Income
Customers & Vendors
- Customer Statement In 1-Click
- Store Customer Tax IDs & Details
- Record Vendor Payments
- Track Vendor Advances
Tax Compliance
- Automated Tax Return Filing
- Tax Code Management
- Credit Notes & Debit Notes
- Place of Supply Tracking
Expense Management
- Record Business Expenses
- Tax-Compliant Purchase Bills
- Create Purchase Orders
- Vendor Management
User Management
- Create Multiple Users
- Role-based Access
- Special Role For Sales Team
- Invite Your Accountant
45+ Insightful Reports
- Balance Sheet, P&L, Cashflow
- Trial Balance & Ledgers
- Sales & Expense Reports
- Audit Trail
Trusted by 10,000+ Businesses Worldwide
From freelancers to growing SMBs — here’s what our customers say about ProfitBooks.
“ProfitBooks has completely transformed how I manage my business finances. My books stay accurate automatically and the reports are ready in one click — I finally understand my numbers.”
“I don’t have an accounting background, but ProfitBooks handles the bookkeeping for me. At year-end I just invite my accountant and everything is already reconciled and ready.”
“As a manufacturer, I track inventory across warehouses and manage full accounting in one place. ProfitBooks handles it all seamlessly. Best accounting software for growing SMBs.”
Your Success is Our Success!
We understand that we can succeed only when each of our customers is happy and successful. Once you signup, you’ll get access to:
- In-app chat support available in 3 languages, 5 days a week
- Complete Support Center with How-To guides
- YouTube channel with demos and tutorials
- Business blog filled with growth articles
- Mobile apps for iOS and Android
Get Complete Business
Accounting Software Free
Automatic bookkeeping, bank reconciliation, 45+ reports and full financial statements — all in one place. Built for businesses everywhere.
Start Free — No Credit Card →Paid plans start from $9.95/month
Start FREE — Here’s What You Get
Complete business accounting software built for small businesses.
- Automatic double-entry bookkeeping
- Bank reconciliation built in
- Balance Sheet, P&L & Cash Flow
- 45+ financial & tax reports
- Invite your accountant with read-only access
- iOS & Android mobile apps