ProfitBooks is business accounting software that keeps accurate books without the jargon. It records every transaction with proper double-entry accounting in the background, reconciles your bank, and turns your data into 45+ financial reports, simple enough to run yourself and powerful enough for your accountant.
| Account | Debit | Credit |
|---|---|---|
| Accounts receivable · Meridian | ₹1,23,900 | |
| Sales · Design services | ₹1,05,000 | |
| Output CGST | ₹9,450 | |
| Output SGST | ₹9,450 |
Trusted by 1,00,000+ businesses worldwide
You record what happened. ProfitBooks does the accounting, from the first entry to the year-end books.
Set a rule once and every matching transaction is categorised automatically, today and on every future import. Rules handle around 70% of a typical statement, and AI suggests the right category for the rest.
Upload a CSV or Excel statement from any bank, map the columns once, preview and confirm.
Write a rule from the description or amount. Matching ignores case and extra spacing, because banks are inconsistent about both.
For transactions no rule catches, AI suggests the most likely category. You confirm in one click.
Sample transactions for illustration. The share of transactions your rules catch depends on how regular your payments are.
Owner's capital, loans, fixed assets, depreciation, tax payments. You fill in a simple form. ProfitBooks posts the correct debit and credit in the background.
Use this when the owner invests personal money into the business (for example, capital investment or additional funds for operations).
| Account | Debit | Credit |
|---|---|---|
| Citi bank | ₹50,000 | |
| Capital A/C | ₹50,000 |
Your bank balance goes up, and your capital account shows the money you put in.
✓ Debit = CreditUse this when the owner takes money out of the business for personal use.
| Account | Debit | Credit |
|---|---|---|
| Drawings A/C | ₹20,000 | |
| Citi bank | ₹20,000 |
Drawings go up, and your bank balance comes down. No expense is booked.
✓ Debit = CreditUse this when you place surplus cash in a fixed deposit or another investment.
| Account | Debit | Credit |
|---|---|---|
| Fixed deposit | ₹2,00,000 | |
| Citi bank | ₹2,00,000 |
Cash moves into an investment. Your total assets stay the same.
✓ Debit = CreditUse this to record the salary paid to an employee.
| Account | Debit | Credit |
|---|---|---|
| Salaries expense | ₹35,000 | |
| Citi bank | ₹35,000 |
Your expense goes up and your bank balance comes down, so profit is reduced.
✓ Debit = CreditUse this to write down the value of an asset for the period.
| Account | Debit | Credit |
|---|---|---|
| Depreciation expense | ₹12,500 | |
| Accumulated depreciation | ₹12,500 |
The asset's value is written down and the cost of using it is charged to the period.
✓ Debit = CreditUse this when you buy equipment, furniture or other long-term assets.
| Account | Debit | Credit |
|---|---|---|
| Fixed assets · Laptop | ₹85,000 | |
| Citi bank | ₹85,000 |
The laptop is added to your assets, not charged as an expense, and your bank balance comes down.
✓ Debit = CreditUse this to record a tax payment made from your bank account.
| Account | Debit | Credit |
|---|---|---|
| Taxes payable | ₹30,000 | |
| Citi bank | ₹30,000 |
The tax you owe comes down as your bank balance comes down.
✓ Debit = CreditUse this when you repay the principal of a business loan.
| Account | Debit | Credit |
|---|---|---|
| Bank term loan | ₹25,000 | |
| Citi bank | ₹25,000 |
What you owe the lender comes down as your bank balance comes down.
✓ Debit = CreditUse this at year end to move profit to reserves or to partners' capital.
| Account | Debit | Credit |
|---|---|---|
| Profit & loss account | ₹1,00,000 | |
| General reserve | ₹1,00,000 |
Profit is moved from the year's result into reserves. Nothing leaves the bank.
✓ Debit = CreditSample entries for illustration.
Everything you need to keep accurate books, understand your numbers and stay ready for tax time.
A ready-made chart of accounts you can customise. Every invoice, bill and bank payment posts the right debit and credit for you.
For the entries invoices can't cover: opening balances, depreciation, accruals, provisions and corrections.
Import your statement once. ProfitBooks matches entries automatically and flags anything you haven't recorded.
Add your bookkeeper, accountant and sales team. Everyone works from the same real-time data, with no duplicate entry.
Invite an external auditor by email, or add your in-house accountant as a user. Either way, they work on the same live books you do.
Your CA or auditor gets an email invite and read-only access to your ledgers and reports, without taking a user seat. They can review everything and change nothing.
Add your accountant as a user and give them the Accountant role. They can record entries, reconcile the bank and post journals, while you keep control of users and settings.
Sample names and emails for illustration. The number of users and auditor access depend on your plan. See pricing →
When a ProfitBooks user invites your firm, ProfitBooks creates your firm's client portal for free. Every client you work with appears in one list, one click away from their books.
Business owner? Invite your accounting firm and they get their portal free.
Sample firm and client names for illustration.
Stop guessing whether you're profitable. 45+ filterable, export-ready reports update as you record.
No waiting for month-end, no asking your accountant what the numbers look like.
Trial balance, ledgers and tax summaries at a click. Share read-only access instead of attachments.
Sample figures for illustration.
A complete tour, from your first branded invoice to tax reports. Grab a chai and watch it end to end.
The ProfitBooks app for iOS and Android puts invoicing, expenses and your dashboard on your phone, always in sync with the web app.
Invoicing, inventory, payables and GST all post into the same live books.
We only win when you do. From the day you sign up, real people and practical resources are on your side.
Every new account starts with a free 15-day SMB Pro trial, then moves to the free Startup plan unless you upgrade.
For trying it out or very small volumes
For solopreneurs filing GST
For growing teams and service firms
For established businesses
Prices exclude GST. Pay by card, net banking, American Express or PayPal. Compare every feature →
I was paying an accountant every month just to keep my books in clunky desktop software. After switching to ProfitBooks, I handle everything myself in under an hour a week.
Business accounting software records your income, expenses and transactions, keeps your books balanced with double-entry accounting, and produces financial statements like the Balance Sheet and Profit and Loss. ProfitBooks does all of this in the cloud with invoicing, bank reconciliation and 45+ reports built in.
No. ProfitBooks is designed for business owners who are not accountants. You create invoices, record expenses and import your bank statement, and the software posts the correct double-entry accounting behind the scenes. Most users are set up within 30 minutes.
Yes. Every transaction automatically posts the correct debit and credit against your chart of accounts. You can also post manual journal entries, view the general ledger, day book and trial balance, and produce a full set of financial statements at any time.
Yes. You can invite your accountant or auditor as a read-only user to review your books, reconcile accounts and close the year without emailing files back and forth. Role-based access keeps sensitive data visible only to the people who need it.
ProfitBooks includes 45+ reports — Balance Sheet, Profit and Loss, Cash Flow, Trial Balance, general ledger, day book, sales and expense reports, vendor aging and a full audit trail. All reports update in real time and are export-ready.
ProfitBooks has a free Startup plan with no time limit covering bookkeeping, invoicing, expense tracking and financial reports for a single user. Paid plans start from $9.95 per month and add multiple users, inventory management, advanced reports and priority support.
Yes. ProfitBooks stores data on secure cloud servers with encryption, automatic backups and role-based access control. You decide who can see what, and because your data lives in the cloud your books are safe even if your device is lost or damaged.
Yes — multi-user access is available on paid plans. You can add team members with specific roles: billing executive creates invoices, manager views reports, and the accountant gets read-only access at filing time. The free Startup plan supports a single user.
Start on the free plan. No time limit, no credit card, no accounting degree.
Try ProfitBooks For Free →Your books could be up to date before the day ends.