Trust & Data Security

Where your data lives

At ProfitBooks, the security of your financial data has always been the top priority. Here are some of the ways we work to keep your financial data secure, and why we believe it’s often more secure than keeping files on your local computer or network.

Your financial data is hosted on the cloud infrastructure provided by Amazon Web Services (AWS). The AWS cloud infrastructure has been architected to be one of the most flexible and secure cloud computing environments available today. It’s trusted by large enterprises like Vodafone, Nokia, NASA and Unilever.

How AWS protects its data centres

AWS data centres are highly secure, with modern electronic surveillance and multi-factor access control systems. Trained security guards staff them 24x7, and access is authorised strictly on a least-privilege basis. Multiple geographic regions and Availability Zones keep you resilient against most failure modes, including natural disasters and system failures.

Security features

Data is protected by extensive network and security monitoring systems. These systems provide important security measures such as distributed denial of service (DDoS) protection and password brute-force detection. Additional security measures include:

Secure access

Customer data is transferred over highly secure 256-bit encrypted HTTPS connection. SSL security certificate is provided by the leading authority COMODO. This can be verified by clicking on the green lock icon that appears in address bar when you login to your ProfitBooks account.

Built-in firewalls

In order to protect data from intruders, firewalls are deployed and managed by security specialists. Network security features also include multi-level privileges, operating system (OS) lock downs, centralized authentication, and device change logs.

Encrypted data storage

Customers data is encrypted automatically using Advanced Encryption Standard (AES) 256, a secure symmetric-key encryption standard using 256-bit encryption keys. Even ProfitBooks employees can not access the sensitive financial data.

Periodic backups

You need to know your data is not only 100% secure but also fully backed up. The ProfitBooks database is backed up every hour and all backups are retained for 2 weeks. Multiple redundant backups ensure ProfitBooks will never lose your data, even in the event of a natural disaster.

Compared with your own computer

When you compare this to laptop theft or typical desktop software viruses, we can confidently say that your data is substantially safer with ProfitBooks than most on-premise software implementations.

How ProfitBooks protects your data

These are statements ProfitBooks already makes on other pages of this website about how your data is handled. Each one is shown with the page it appears on.

Storage, encryption and backups

Your data is stored on secure cloud servers with encryption, automatic backups and role-based access control, so you decide who can see which reports.

As stated on Financial reporting

Your data lives on secure cloud servers with encryption, automatic backups, and role-based access control. That's safer than a spreadsheet on one laptop, and you decide who sees what.

As stated on the ProfitBooks home page

Role-based access and auditor access

Role-based access keeps sensitive data visible only to the people who need it.

As stated on Business accounting

You can invite your accountant or auditor as a read-only user to review your books, reconcile accounts and close the year without emailing files back and forth.

As stated on Business accounting

Audit trail

The audit trail shows who did what, and when.

As stated on the ProfitBooks home page

Your data, your control

What's more, you can always export your data anytime by logging into your ProfitBooks account. Please feel free to contact us in case you have any questions.

Export your data

You can export reports to PDF or spreadsheet in a click, or invite your accountant or auditor to log in and view reports directly in the cloud

As stated on Financial reporting

If you ever want to leave ProfitBooks, you can export your transactions from Ledger report. Almost all the reports like invoicing, expenses can be exported to excel.

As stated on Pricing

Delete your account

To ask for your account to be deleted, send an account deletion request. What happens to your data when you cancel is described in the Cancellation section of the Privacy Policy.

Who can see what

You decide who can see which reports. Role-based access and read-only access for your accountant or auditor are described in How ProfitBooks protects your data. The Security section of the Terms covers account passwords.

Get help

Real people in the app, in 3 languages, 5 days a week.

As stated on Support

You can also call +91 84 85 86 3000 (Monday to Friday 9am to 7pm IST), or visit the Support Center.