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For trying it out or very small volumes
$0forever
Start free
- 1 user
- 10 invoices a month
- 10 journal vouchers a month
- Basic financial reports
- 1 warehouse
GST and BAS accounting for Australian small businesses
GST Accounting Software Built for Australian Businesses
ProfitBooks is GST accounting software for Australian small businesses, sole traders and tradies. Raise tax invoices with your ABN and GST applied, record purchases and GST credits, reconcile your bank and get the G1, 1A and 1B figures for your BAS from one cloud app. Lodge yourself or share access with your BAS agent.
★★★★★ 4.5 on Capterra & G2
100,000+ businesses
Free plan, no time limit
app.profitbooks.net · Dashboard
Sales · Jul–Sep$86,400▲ 9%
Owed to you$12,380
GST to pay$4,960
DecSales by monthSep
Recent tax invoices
Kestrel BuildersINV-1042 · $6,820Paid
Wattle St CafeINV-1040 · $1,265Paid
Coastline PhysioINV-1037 · $2,629Reminder sent
⚡GST applied automatically10% · taxable sale
📋BAS figures readyG1, 1A and 1B · Jul–Sep
🏦38 bank entries matched2 need your review
GST accounting software for Australian sole traders, tradies, cafes, retailers and contractors
Estimate the GST for your next BAS.
Enter one quarter's sales and business purchases. See the GST you collected, the GST credits you can claim and the likely amount to pay or get back.
Estimated GST for the quarter
G1 Total sales, GST included
1A GST on sales
1B GST credits on purchases
Estimated GST to pay-
An estimate, not tax advice. The ATO asks for whole dollars on the BAS, rounded down, and your figures depend on your accounting basis (ATO BAS instructions).
Try ProfitBooks For FreeDo you need to register for GST?
Compare your GST turnover with the ATO threshold: $75,000 for a business, $150,000 for a non-profit organisation.
Registration is required once GST turnover reaches the threshold, and taxi or ride-sourcing drivers must register whatever their turnover.
Need GST on one price instead? Use the GST calculator for Australia →
GST accounting for the way you work.
Pick what describes you best and see what your week looks like in ProfitBooks.
Quote on site. Invoice before you pack up the ute.
- Turn an estimate into a tax invoice with GST in one step
- Put labour, parts and call-out fees on the same invoice
- Send reminders to slow payers without making the call
Switchboard upgrade, labour$1,850
Safety switches × 3$420
GST 10% (auto)$227
Total$2,497
Bank details on invoiceReminder in 7 days
PAID ✓
Know what sold, what's left and the GST on both.
- Taxable and GST-free items on the same invoice
- Stock that updates with every sale and purchase
- Purchase orders to suppliers, with GST on the bill
GeelongTorquay
Coffee beans, 1 kg6458
Takeaway cups, sleeve14
Oat milk, 1 L40
Gift boxes9
🧾 INV-2211 · 6 bags sold · stock updated
Your ABN, your invoices, your GST. Free to start.
- Send professional tax invoices from your first job
- Track expenses as you go, with the GST credit on each
- Stay on the free plan with no time limit, plus the mobile app
Billed$28,600
Expenses$4,180
You keep$24,420
INV-018 · Harbourside Studio$3,300 Paid ✓
Expense · Laptop repair$264
Free plan · no time limit
Every client's GST figures, one login.
- See every ProfitBooks client from one dashboard
- Open live GST reports instead of chasing spreadsheets
- Check the audit trail on every entry a client makes
SESaltbush ElectricalGST figures ready
WCWattle St Cafe3 to reconcile
KBKestrel BuildersUp to date
CPCoastline PhysioReview needed
HSHarbourside StudioUp to date
Four GST jobs that eat your week, handled.
Pick one and see what it looks like inside ProfitBooks. All figures are samples.
Tax invoices with the GST worked out for you
Choose a customer and add your items. ProfitBooks applies GST to taxable lines, leaves GST-free lines alone and shows the GST amount on the invoice.
- Branded templates with your logo, ABN and bank details
- Customer ABN stored on every contact
- Taxable, GST-free and input-taxed items handled
- Estimates and sales orders that become invoices
- Automatic reminders before and after the due date
Tax invoice · INV-1037
SSaltbush ElectricalABN 12 345 678 901 · Geelong VIC
Billed toCoastline Physio Pty LtdTorquay VIC
Due date10 Oct 202614 days
| Item | Qty | Amount |
|---|---|---|
| Switchboard upgrade, labour | 1 | $1,850.00 |
| Safety switches (RCD) | 3 | $420.00 |
| Call-out fee | 1 | $120.00 |
Subtotal$2,390.00
GST 10%$239.00
Total$2,629.00
⚡ GST added to taxable lines automaticallySend invoice
Purchases and GST credits, tracked as you go
Record a supplier bill or expense in seconds and attach the receipt. The GST on each business purchase is tracked as a credit, ready for 1B on your BAS.
- Record materials, fuel, rent and supplier bills in seconds
- Attach the tax invoice or receipt to every entry
- See the GST credit on each purchase
- Check supplier balances, advances and payables in one view
Expenses · September 2026
Total spend this month
$6,820GST credits $620
$6,820GST credits $620
Materials 58%Workshop rent 32%Fuel 7%Phone 3%
🔌Cable and switchgearElectrical wholesaler · 03 SepGST $360$3,960
🏭Workshop rentBayview Properties · 01 SepGST $200$2,200
⛽Fuel for the uteFuel · 12 SepGST $45$495
📱Phone and internetUtilities · 15 SepGST $15$165
G1, 1A and 1B worked out before the BAS arrives
Every tax invoice and bill is coded with its GST treatment when you enter it. At the end of the quarter your GST figures are already added up. Review them, then lodge yourself or hand them to your BAS agent.
- Get G1 total sales, 1A GST on sales and 1B GST on purchases
- Choose cash or accruals as your GST accounting basis
- Track adjustment notes so corrections reach the right period
- Share read-only access with your BAS agent or accountant
GST summary · Jul–Sep 2026
1A GST on sales$8,640
1B GST on purchases$3,680
Net GST to pay$4,960
✓G1 total sales, GST included$95,040
✓Tax invoices coded112 / 112
✓Adjustment notes included2 notes
✓Supplier bills reconciled57 / 57
→Review, then lodgeYou or your BAS agent
✓ BAS figures readyExport report
Your bank and your GST books, always in agreement
Upload a statement from any Australian bank. ProfitBooks matches each line to an invoice, bill or expense and flags only what needs your attention.
- Import CSV or Excel statements from your online banking
- Match receipts to invoices and payments to bills
- Catch unrecorded sales or purchases before BAS time
- Record deposits, withdrawals and contra entries
- Keep a full audit trail for every matched transaction
Bank reconciliation · Business account
38 of 40 transactions matchedTook 12 minutes
Bank · 18 SepOSKO KESTREL BUILDERS · +$6,820✓ProfitBooksPayment for INV-1042
Bank · 01 SepBPAY BAYVIEW PROPERTIES · −$2,200✓ProfitBooksBill · Workshop rent
Bank · 12 SepEFTPOS FUEL GEELONG · −$495✓ProfitBooksExpense · Fuel
Bank · 22 SepATM WDL TORQUAY · −$200?Needs reviewRecord as petty cash?
How GST works in Australia, and where ProfitBooks fits.
GST is a 10% tax on most goods and services sold in Australia, run by the Australian Taxation Office (ATO). Here is what the ATO asks of a registered business, and what ProfitBooks does for each part.
10% on most sales
GST is charged on most goods, services and other items sold or consumed in Australia. Some sales are GST-free. Registered businesses include GST in their prices and claim credits for the GST in their business purchases.
ATO: How GST works ↗In ProfitBooks
Each item carries its GST treatment, so taxable and GST-free lines can sit on one invoice and the GST adds up correctly.
Register at $75,000 turnover
You must register when your GST turnover is $75,000 or more, or $150,000 for a non-profit. Taxi and ride-sourcing drivers register whatever their turnover. You need an ABN first, and you have 21 days to register once you are required to.
ATO: Registering for GST ↗In ProfitBooks
Start on the free plan before you register. Add your ABN when it arrives, and keep your customers' and suppliers' ABNs on their contacts.
Tax invoices within 28 days
If a customer asks for a tax invoice, you must give one within 28 days, except for very small sales. It shows that it is a tax invoice, your identity and ABN, the date, what you sold, the GST and which items are taxable. Larger sales also need the buyer's identity or ABN.
ATO: Tax invoices ↗In ProfitBooks
Invoices show the GST on taxable lines, your business details and the customer's ABN from their contact. Email them as a PDF, a format the ATO accepts.
GST goes on your BAS
On the business activity statement (BAS) you report total sales at G1, GST on sales at 1A and GST credits on purchases at 1B. Amounts are whole dollars, rounded down.
ATO: BAS summary labels ↗In ProfitBooks
G1, 1A and 1B are worked out from your invoices and bills. ProfitBooks does not lodge with the ATO: you lodge, or your BAS agent does.
Quarterly for most small businesses
Most small businesses report and pay GST quarterly. Businesses with a very large GST turnover report monthly, and businesses registered by choice can report annually.
ATO: When to report and pay GST ↗In ProfitBooks
Run your GST report for any period: a month, a quarter or the financial year.
Cash or accruals basis
On a cash basis you report GST in the period you are paid or you pay. On an accruals basis you report it in the earlier of the period you invoice, are invoiced or pay.
ATO: Identify your accounting basis ↗In ProfitBooks
Set your GST accounting basis to cash or accruals, and the BAS figures follow it.
Want the longer version? Read our guides to the BAS and how to lodge it and GST in Australia.
From tax invoice to BAS, without the spreadsheet.
Your GST accounting happens as you work. By the end of the quarter there is nothing left to re-key.
🧾Tax invoice sentGST on taxable lines
⚡GST codedTaxable or GST-free
🛒Purchases matchedBills and GST credits
📋BAS figures readyG1 · 1A · 1B
✅Review and lodgeYou or your BAS agent
ABN on every contactStore customer and supplier ABNs once and see them on every document.
ABNCustomerSupplier
GST-free and input-taxed itemsSet the GST treatment per item so mixed invoices add up.
TaxableGST-freeInput-taxed
Adjustment notesRefunds and corrections tracked so your GST figures stay right.
RefundCreditTracked
Cash or accrualsReport GST on the basis your business uses.
CashAccruals✓ Set
Every number you need. One click away.
50+ reports update the moment you record a transaction. You see how the quarter is going before your accountant tells you.
- Balance Sheet, Profit & Loss and Cash Flow, always current
- Sales by customer and item, so you see which jobs pay
- GST summary, aging and ledgers ready for your BAS agent
Saltbush Electrical Pty Ltd
Balance Sheet
As at 30 Sep 2026Assets
Bank42,300
Receivables12,380
Tools and equipment28,500
Other assets3,820
Total assets87,000
Liabilities & equity
Payables9,140
GST payable4,960
Vehicle loan18,000
Equity54,900
Total87,000
✓ Balanced
Saltbush Electrical Pty Ltd
Profit & Loss
1 Jul to 30 Sep 2026Revenue86,400
Less: expenses
Materials24,600
Wages18,200
Workshop rent6,600
Vehicle4,300
Other3,100
Total expenses(56,800)
Net profit29,600
Net margin34%
Saltbush Electrical Pty Ltd
Sales by Customer
1 Jul to 30 Sep 2026Total sales86,400
Saltbush Electrical Pty Ltd
Cash Flow
1 Jul to 30 Sep 2026Opening balance31,500
Cash in92,600
Cash out(81,800)
Closing balance42,300
Watch how ProfitBooks accounting works
A short walkthrough of invoicing, receivables and payables, bank reconciliation and reports in ProfitBooks.
Free tools for Australian businesses.
No sign-up needed. Use them on a job, at the counter or before you send a quote.
GST calculator for AustraliaAdd GST to a price or take it out of a GST-inclusive total, at 10% or GST-free.
Open the GST calculator →
Estimate generatorMake a quote for a job and download it as a PDF.
Discount calculatorWork out a sale price and what the discount costs you.
All calculatorsMargin, markup, loan and more small business calculators.
Invoice from the job site. Get paid before you leave.
The ProfitBooks app for iOS and Android puts tax invoices, expenses and your dashboard on your phone, always in sync with the web app.
- Create and send tax invoices and estimates from your phone
- Record expenses and payments as they happen
- Check your dashboard and who owes you, anywhere
Your success is our success.
We only win when you do. From the day you sign up, real people and practical resources are on your side.
Real peoplenot bots
3 languagesin-app chat
Mon–Fri5 days a week
RK
Rohan from ProfitBooksSupport · usually replies in minutes
Can I switch the date format to day/month/year?
Yes, it's set per user in their profile.
1Go to Employees → Employees
2Edit the user's profile from the Action button
3Pick the language that gives your date format
4Set your timezone from the region dropdown
The date format and timezone then apply across invoices, vouchers, reports and dashboards.
Much better, cheers.
Type your question…➤
Start free. Upgrade when you grow.
Every new account starts with a free 15-day SMB Pro trial, then moves to the free Startup plan unless you upgrade.
Essential
For solopreneurs
$99per year
Start free trial
- 1 user
- 1,000 invoices a year
- Invoice reminders and signature
- WhatsApp integration add-on
Growth
For growing teams and service firms
$199per year
Start free trial
- Everything in Essential, plus
- 10 users
- 5,000 invoices a year
- Payroll and multi-currency
- 3 warehouses
SMB Pro
For established businesses
$349per year
Start free trial
- Everything in Growth, plus
- 25 users with custom roles
- Unlimited invoices
- Unlimited warehouses
- Projects and auditor access
Prices in US dollars. Pay by card, American Express or PayPal. Compare every feature →
Trusted by 100,000+ businesses
I used to dread every BAS quarter — chasing receipts and second-guessing my GST. After switching to ProfitBooks, I handle it myself in under an hour. The BAS figures are ready in one click and I still share access with my accountant at year-end.
“ProfitBooks has completely transformed how I manage my business finances. Creating a GST tax invoice takes less than a minute and the automatic GST means I never make errors.”
“I used to spend a whole day each quarter on the BAS. With ProfitBooks, it's done in 20 minutes. The software categorises everything automatically — I just review and lodge.”
“We run a wholesale business with four staff. ProfitBooks lets everyone do their job — my team raises invoices, my manager checks reports, and our accountant logs in each quarter for the BAS. No one steps on each other's work. Our books have never been tidier.”
“As a manufacturer, I track inventory across warehouses and manage GST on everything I sell. ProfitBooks handles it all seamlessly. Best accounting software for Australian small businesses.”
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GST accounting in Australia: your questions
What is the best GST accounting software for small businesses in Australia?
ProfitBooks is a good fit for Australian small businesses that want GST tax invoicing, bookkeeping, bank reconciliation and BAS-ready GST figures in one cloud app. It applies GST to taxable sales, handles GST-free and input-taxed items, and has a free plan with no time limit. You do not need accounting training to use it.
Is ProfitBooks suitable for sole traders, tradies and small businesses in Australia?
Yes. Sole traders, tradies, cafes, retailers, contractors and growing small businesses use it for the same jobs: tax invoices with their ABN, expenses with GST credits, bank reconciliation and the GST figures for the BAS. You run your books from a browser or the iOS and Android app, with nothing to install.
Does ProfitBooks help with GST and BAS?
Yes. ProfitBooks records the GST on every tax invoice and purchase bill and prepares the GST figures for your BAS, including G1 total sales, 1A GST on sales and 1B GST on purchases. It does not lodge with the ATO. You lodge the BAS yourself, or give your BAS agent or accountant access to review and lodge it.
Do I need to be registered for GST to use ProfitBooks?
No. You can set up your books and send invoices on the free plan before you register. The ATO says you must register once your GST turnover reaches the GST threshold, and you need an ABN first. When your registration comes through, add your ABN in ProfitBooks so it appears on your tax invoices.
How much does ProfitBooks accounting software cost in Australia?
ProfitBooks has a free Startup plan with no time limit: 1 user, 10 invoices a month, 50 customers and 10 products. Paid plans add more invoices, more users, payroll, multi-currency and auditor access. There are no per-invoice charges. Prices on this page are shown in US dollars, and the full comparison is on the pricing page.
How is ProfitBooks different from MYOB or desktop accounting software?
ProfitBooks runs in the cloud, so you open the same books from any browser or phone instead of one computer with the software installed. It is made for owners who are not accountants: GST is applied as you invoice and 50+ reports update live. Your BAS agent logs in instead of waiting for a backup file.
How does bank reconciliation work in ProfitBooks?
Download your statement as a CSV or Excel file from online banking and upload it to ProfitBooks. Each line is matched to an invoice, bill or expense you have recorded, and anything unmatched is flagged for review. Missing sales or purchases are caught before you prepare your BAS. A month of transactions usually takes about 15 minutes.
Can my BAS agent or accountant work in ProfitBooks with me?
Yes, on paid plans. Invite your BAS agent, bookkeeper or accountant as a user with the access you choose, such as read-only access to reports at BAS time. You and your team keep working in the same live books, so nobody emails spreadsheets. The free Startup plan has one user.
Is my business financial data safe in ProfitBooks?
Yes. ProfitBooks stores your data on secure cloud servers with encryption, automatic backups and role-based access. You decide who sees what: staff can raise invoices without seeing your profit and loss, and your accountant can view reports. Because the books are in the cloud, a lost laptop does not mean lost records.
More for Australian GST and BAS.
Features that go with your GST accounting, and guides written for Australian small businesses.
ProfitBooks in other countries
Your next BAS, already added up.
Create your free account, send your first tax invoice today and watch the GST figures build as you work.
Try ProfitBooks For FreeYour books could be up to date before the day ends.