VAT accounting software for UAE businesses

VAT Accounting Software Built for UAE Businesses

ProfitBooks is VAT accounting software for UAE small businesses. Raise tax invoices with your TRN and the right VAT, record purchases and recoverable input VAT, reconcile your bank and get your VAT 201 figures ready for EmaraTax. It all runs in one cloud app, with a free plan that has no time limit.

Try ProfitBooks For Free Check if you need VAT registration
★★★★★ 4.5/5 on Capterra 100,000+ businesses Free plan
⚡VAT applied automatically5% · standard-rated supply
📋VAT 201 figures ready96 invoices categorised
🏦38 bank entries matched2 need your review

VAT accounting for trading companies, retailers, contractors and consultancies in Dubai, Abu Dhabi, Sharjah and across the UAE

Do you need to register for UAE VAT?

Compare your sales with the FTA's registration thresholds. Then split any price into its VAT parts, in dirhams.

VAT registration checker

  • Must register: taxable supplies and imports over AED 375,000 in the previous 12 months, or expected to go over it in the next 30 days.
  • May register: supplies, imports or taxable expenses over AED 187,500 in the same periods.

Enter your figures to see where you stand.

A guide, not tax advice. The mandatory threshold does not apply to foreign businesses. Rules from the FTA's VAT registration page.

VAT splitter in AED

Type a price and say whether VAT is already in it. You get the net amount, the VAT and the total at the standard rate of 5%.

The amount
Net amount
AED 0.00
VAT at 5%
AED 0.00
Total with VAT
AED 0.00

Zero-rated lines or several items? Use the full UAE VAT calculator.

How UAE VAT works for a small business

The Federal Tax Authority (FTA) runs VAT in the UAE. You register once your sales cross the threshold, charge VAT on taxable supplies and file a VAT return for every tax period on EmaraTax.

ProfitBooks keeps the figures for each step. You or your tax agent submit the return on EmaraTax.

Read our guide to VAT in the UAE →
  1. The standard rate is 5%. It is the rate the FTA's own VAT calculator uses. In ProfitBooks you can also mark items as zero-rated or exempt. FTA: VAT
  2. Registration is mandatory over AED 375,000. That is taxable supplies and imports in the previous 12 months, or expected in the next 30 days. FTA: registration
  3. Voluntary registration starts at AED 187,500. Taxable expenses count towards this threshold as well as supplies and imports. FTA: registration
  4. Returns and payment are due within 28 days. The clock starts at the end of your tax period. FTA: filing returns
  5. The return form is the VAT 201. You submit it on EmaraTax, the FTA platform for tax registration and returns, and you sign in with UAE Pass. FTA: VAT 201 guide · EmaraTax · EmaraTax FAQs

The four VAT accounting jobs that eat your week, handled.

Pick one and see what it looks like inside ProfitBooks.

Tax invoices with your TRN and the right VAT

Pick a customer and add your items. ProfitBooks adds VAT at the rate you set for each item, shows your TRN and your customer's TRN, and totals the invoice in dirhams.

  • Store customer and supplier TRNs once, see them on every document
  • Standard-rated, zero-rated and exempt items on the same invoice
  • Tax credit notes for returns and corrections
  • Estimates, quotations and sales orders that turn into invoices
  • Payment gateway links and automatic email reminders
Explore invoicing →

What a Dubai trader says

I used to dread every VAT quarter — chasing receipts and second-guessing my VAT. After switching to ProfitBooks, I handle it myself in under an hour. The VAT 201 figures are ready in one click and I still share access with my accountant at year-end.
Omar Al FarsiOwner, Al Farsi Trading, Dubai ★★★★★ on Capterra

From tax invoice to VAT return, without the spreadsheet.

VAT accounting happens as you work. At quarter-end there is nothing left to re-key.

TRN on every tax invoiceYour TRN and your customer's TRN printed on each document.
Your TRNCustomer TRNSupplier TRN
Zero-rated and exempt itemsSet the treatment per item, so mixed invoices add up.
StandardZero-ratedExempt
Reverse charge on importsImported goods and services recorded with the VAT you account for.
ImportReverse chargeRecorded
Tax credit notesReturns and corrections tracked, so your VAT figures stay right.
Credit noteLinked invoiceVAT adjusted
Input VAT on purchasesVAT on supplier bills kept as recoverable input VAT.
BillsInput VATReconciled
VAT reports for your tax agentVAT summary, VAT 201 working and sales by tax code.
VAT summaryVAT 201✓ Ready

VAT accounting for your kind of UAE business.

Pick what describes you best and see how ProfitBooks handles your VAT, invoicing and books.

Know what is in stock and what VAT you owe on it.

  • Tax invoices and purchase bills that update stock with every sale and purchase
  • Purchase orders, sales orders and delivery notes
  • Multiple warehouses, stock transfers and inventory reports
Start free For traders →

Not listed? Choose your industry →

Every number you need. One click away.

50+ reports update the moment you record a transaction. You know your position in dirhams every day, not just at quarter-end.

  • Balance Sheet, Profit & Loss and Cash Flow, always current
  • VAT summary, VAT 201 working and sales by tax code
  • Day Book, ledgers, aging and audit trail for your tax agent
See all 50+ reports →

Watch how ProfitBooks accounting works

A short walkthrough of invoices, payments, receivables and payables in ProfitBooks.

ProfitBooksReceivables and payables demo Watch the demo Watch on YouTube ↗
Try ProfitBooks For Free →

Free VAT tools for UAE businesses

No sign-up needed. Use them today, then move the same work into ProfitBooks when you are ready.

UAE VAT calculatorAdd VAT to a price or take it out, at the standard or zero rate. VAT invoice generatorMake a tax invoice with VAT and download it as a PDF. Estimate generatorSend a quotation before you invoice. All free calculatorsDiscount, margin, VAT and invoice tools in one place.

Invoice at the client's office. Get paid before you leave.

The ProfitBooks app for iOS and Android puts invoicing, expenses and your dashboard on your phone, always in sync with the web app.

  • Create and send tax invoices and estimates from your phone
  • Record expenses and payments as they happen
  • Check your dashboard and outstanding dues anywhere
📱Download on theApp Store ▶Get it onGoogle Play

Your success is our success.

We only win when you do. From the day you sign up, real people and practical resources are on your side.

Real peoplenot bots 3 languagesin-app chat Mon–Fri5 days a week

Start free. Upgrade when you grow.

Every new account starts with a free 15-day SMB Pro trial, then moves to the free Startup plan unless you upgrade.

Startup

For trying it out or very small volumes

$0forever
Start free
  • 1 user
  • 10 invoices a month
  • 10 journal vouchers a month
  • Basic financial reports
  • 1 warehouse

Essential

For solopreneurs

$99per year
Start free trial
  • 1 user
  • 1,000 invoices a year
  • Invoice reminders and signature
  • WhatsApp integration add-on
Most popular

Growth

For growing teams and service firms

$199per year
Start free trial
  • Everything in Essential, plus
  • 10 users
  • 5,000 invoices a year
  • Payroll and multi-currency
  • 3 warehouses

SMB Pro

For established businesses

$349per year
Start free trial
  • Everything in Growth, plus
  • 25 users with custom roles
  • Unlimited invoices
  • Unlimited warehouses
  • Projects and auditor access

Prices in US dollars. Pay by card, American Express or PayPal. Compare every feature →

What UAE customers say

“We run a wholesale business with four staff. ProfitBooks lets everyone do their job — my team raises invoices, my manager checks reports, and our accountant logs in each quarter for the VAT return. No one steps on each other's work. Our books have never been tidier.”
Aisha RahmanDirector, Rahman Trading, Abu Dhabi · on G2
“ProfitBooks has completely transformed how I manage my business finances. Creating a VAT tax invoice takes less than a minute and the automatic VAT means I never make errors.”
Khalid HassanFounder, Hassan Electronics, Dubai · on Capterra
“I used to spend a whole day each quarter on the VAT return. With ProfitBooks, it's done in 20 minutes. The software categorises everything automatically — I just review and file.”
Fatima NoorAccountant & Tax Agent, Sharjah · on G2
Capterra4.5 / 5
G24.5 / 5
GetApp4.5 / 5
SoftwareSuggest4.5 / 5

UAE VAT accounting software: your questions

What is the best VAT accounting software for small businesses in the UAE?

ProfitBooks is a practical choice for UAE small businesses that want VAT tax invoicing, bookkeeping, bank reconciliation and VAT reports in one cloud app. It is made for owners who are not accountants. It adds VAT to each item, handles zero-rated and exempt items, and has a free plan with no time limit.

Do I need to register for VAT in the UAE before using ProfitBooks?

No. You can set up your books and send invoices before you register. Registration depends on your taxable supplies and imports over the previous 12 months and the next 30 days, compared with the FTA's mandatory and voluntary thresholds. The checker on this page shows both. You register with the FTA on EmaraTax, then add your TRN to ProfitBooks.

Does ProfitBooks help with VAT 201 returns?

Yes. ProfitBooks works out your VAT 201 figures from your own data: output VAT on sales and recoverable input VAT on purchases. Zero-rated and exempt items are kept apart, and reverse charge on imports is supported. You review the figures and file on the FTA's EmaraTax portal yourself, or share access with your accountant or tax agent.

Can I show my TRN and my customer's TRN on tax invoices?

Yes. Add your Tax Registration Number (TRN) to your business profile and store each customer's and supplier's TRN on their contact. ProfitBooks shows them on your tax invoices, so you do not type them again for every document.

How much does ProfitBooks accounting software cost in the UAE?

ProfitBooks has a free Startup plan with no time limit for one user, with up to 10 invoices a month, 50 customers and 10 products. Paid plans add more invoices, more users, payroll, multi-currency, extra warehouses and auditor access. Prices are in US dollars on the pricing page, with no per-invoice charges.

How is ProfitBooks different from Tally or desktop accounting software?

Desktop software like Tally is installed on one computer and often needs a trained operator. ProfitBooks runs in the cloud, so you and your accountant can use it from any browser or phone. It adds VAT automatically, includes bank reconciliation and 50+ reports, and is made for business owners who are not accountants.

Can I use ProfitBooks without any accounting knowledge?

Yes. You do not need to know double-entry bookkeeping, journal entries or ledgers. You create tax invoices, record expenses and import your bank statement, and ProfitBooks posts the VAT and accounting entries in the background. Most users are set up and invoicing within 30 minutes of signing up.

Can my accountant or tax agent work in my ProfitBooks account?

Yes, on paid plans. Add team members with roles: staff create invoices, your manager views reports, and your accountant or tax agent gets read-only access at VAT time. Everyone works from the same live data, so nobody emails spreadsheets. The free Startup plan supports a single user.

Is my business financial data safe in ProfitBooks?

Yes. ProfitBooks keeps your data on secure cloud servers with encryption, automatic backups and role-based access. You decide who sees what: your team sees invoices, your accountant sees reports, and only admins see sensitive figures. Your books stay safe even if a laptop is lost or damaged.

More for UAE VAT compliance.

Features and guides that go with your VAT accounting.

View all the features →

Your next VAT return, ready before the deadline.

Create your free account and send your first tax invoice today.

Try ProfitBooks For Free →

Your books could be up to date before the day ends.