For EdTech, coaching and e-learning businesses

Get Ready For Tax Time With ProfitBooks Accounting Software

ProfitBooks is online accounting software for EdTech and e-learning businesses. Invoice course fees with a payment link, record fees paid before a course starts, see income and costs for each batch, and handle refunds with credit notes. Tax is worked out on every invoice, so your returns and reports are ready at tax time.

Try ProfitBooks For Free → ▶ Watch demo
1,00,000+ businesses use ProfitBooksFree plan with 10 invoices a monthSupport Monday to Friday
🎓Batch-wiseIncome and costs
🔗Payment linkOn the fee invoice
🧾Tax readyGSTR-1 and GSTR-3B

Fees, batches and refunds, all accounted for.

Where education businesses lose track of money, and what changes with ProfitBooks.

Fees arrive by bank transfer with no invoice to match themA fee invoice for every learner, paid through a link and matched to the bank
Whether a batch made money is a guess from the enrolment countEach batch is a project with its own income, costs and profit
Refunds paid out of the bank and never tied to the original feeA credit note against the original invoice keeps every refund traceable

From enrolment to tax return.

One learner's fee, followed through your books.

Try it

A month in your education business.

Pick a question you ask every month and see where ProfitBooks answers it.

Profit and Loss by project

Make each batch a project

Tag fee invoices, instructor bills and ad costs to the batch. Its profit and loss shows what the cohort earned after every cost.

JanData Analytics₹2,96,000
JanUI Design weekend₹1,12,500
JanSpoken English₹18,200

Sample figures for illustration. Report names are as they appear in ProfitBooks.

Built for EdTech and e-learning

Course fees in, clean books out.

The money that moves around a course, from the first fee to the year-end return.

Course fees

Fee invoices learners can pay from a link

Raise a fee invoice for each learner, or for a company sponsoring a group. Connect Instamojo and add a payment link to the invoice you email. Monthly subscriptions can go out as recurring invoices.

  • Payment link on the invoice (India)
  • Recurring invoices for subscriptions
  • Instalments as separate invoices
See invoicing →
Batch-wise income

Income and costs for every batch or cohort

Create a project for each batch and tag its fee invoices, instructor bills and marketing costs to it. The project's profit and loss tells you which courses to run again.

  • Projects on invoices, bills and expenses
  • Profit and loss for each batch
  • Custom fields such as course or centre
See project profitability →
Refunds and advances

Refunds and early fees, recorded properly

When a learner withdraws, raise a credit note against their invoice and record the refund. Fees paid before a course starts go in as advance receipts, so this month's income only shows courses you delivered.

  • Credit notes linked to the invoice
  • Refund vouchers with payment mode
  • Advance receipts held as a liability
See receivables →
Tax time

Taxes organised all year, not in the last week

Tax is worked out on every invoice, and tax-ready reports are there when you file. Balance Sheet, Profit and Loss and Trial Balance open in one click. Learners abroad can be invoiced in their own currency.

  • GSTR-1 and GSTR-3B summaries
  • Tax Summary and Taxation reports
  • Multi-currency invoices for learners abroad
See accounting and taxes →
Features you'll use

What an education business runs on.

Every one of these works from the same books. Tap any card for the details.

Invoicing & BillingFee invoices, payment links, recurring invoices and reminders. Project ProfitabilityOne project per batch, with its own profit and loss. Receivables & PayablesUnpaid fees, instructor bills, aging and statements. Accounting & TaxesGSTR-1, GSTR-3B, tax reports and custom taxes. Bank ReconciliationMatch fee payments and refunds to your statement. Financial Reporting50+ reports, from P&L to the Credit Notes register.

Reading: customer advances and unearned revenue · when and how to issue a credit note · ProfitBooks with Instamojo

Watch how ProfitBooks manages your money

A quick walkthrough of invoicing, expenses, banking and reports.

ProfitBooksReceivables & payables, explained 2-min demo Watch on YouTube ↗
Try ProfitBooks For Free →

Built for other businesses too.

The same books, set up around the way each kind of business works.

Choose your industry →

Your success is our success.

We only win when you do. From the day you sign up, real people and practical resources are on your side.

Real peoplenot bots 3 languagesin-app chat Mon–Fri5 days a week

Start free. Upgrade when you grow.

Every new account starts with a free 15-day SMB Pro trial, then moves to the free Startup plan unless you upgrade.

Startup

For trying it out or very small volumes

₹0forever
Start free
  • 1 user
  • 10 invoices a month
  • 10 journal vouchers a month
  • Basic financial reports
  • 1 warehouse

Essential

For solopreneurs filing GST

₹2,499per year
Start free trial
  • 1 user
  • 1,000 invoices a year
  • GSTR-1 and GSTR-3B
  • Invoice reminders and signature
  • WhatsApp integration add-on
Most popular

Growth

For growing teams and service firms

₹4,999per year
Start free trial
  • Everything in Essential, plus
  • 10 users
  • 5,000 invoices a year
  • Payroll and multi-currency
  • 3 warehouses

SMB Pro

For established businesses

₹7,500per year · or ₹750/month
Start free trial
  • Everything in Growth, plus
  • 25 users with custom roles
  • Unlimited invoices
  • Unlimited warehouses
  • Projects and auditor access

Prices exclude GST. Pay by card, net banking, American Express or PayPal. Compare every feature →

Questions EdTech founders ask

Is ProfitBooks really free for a small coaching or e-learning business?

Yes. The free Startup plan gives one user 10 invoices a month, up to 50 customers and 10 products or services, expense tracking and basic financial reports, with no time limit. When you enrol more learners, upgrade from the pricing page.

Can students pay my invoices online through a link?

Yes, once a payment gateway like Instamojo is connected. Open the invoice under Income, then Invoices, and generate a payment link via Instamojo. The link can be attached when you email the invoice from ProfitBooks. This is currently for Indian users only.

Can I track income batch-wise or course-wise?

Yes. Create a project for each batch or course and tag its fee invoices, instructor bills and other costs to it. The project's profit and loss shows what each one earned. Projects are part of the SMB Pro plan; see project profitability.

How do I handle a refund when a learner drops out?

Raise a credit note against the learner's original invoice for the amount you are returning, then record the refund payment. The Credit Notes register lists every refund, and the credit notes are included in your GST summaries.

How do I record course fees paid before the course starts?

Record them as advance receipts. An advance sits in a liability account until the course is delivered and moves to revenue when you invoice. If you need a specific revenue recognition method, talk to our sales team about how to set it up in ProfitBooks.

Can I invoice international learners in their currency?

Yes. Raise the invoice in the learner's currency and enter the exchange rate. ProfitBooks records the rupee value, and the Gain or Loss report shows the effect of rate changes. Multi-currency is part of the Growth and SMB Pro plans.

Does ProfitBooks offer reports for EdTech companies?

Yes. ProfitBooks has 50+ reports. Profit and loss by project shows each batch, Outstanding Receipts and Receivable Aging show unpaid fees, and Tax Summary, GSTR-1 and GSTR-3B cover tax time. You can filter every report to drill down into the details.

How secure is learner and financial data?

Your data is hosted on Amazon Web Services, sent over a 256-bit encrypted HTTPS connection, encrypted with AES-256 and backed up every hour. You decide who can view, edit or manage each kind of data. Read more on our data security page.

Do I need to download ProfitBooks?

No. ProfitBooks is online accounting software, so there is nothing to download or install. Register with your email address and start using it in the browser or on the ProfitBooks app for iOS and Android.

Teach more. Chase fewer fees.

Fee invoices with payment links, batch-wise profit, refunds that leave a trail and returns ready when you file. Free for one user, no card needed.

Try ProfitBooks For Free →
  • Fee invoices
  • Payment links
  • Profit per batch
  • Credit notes
  • GSTR-1 and GSTR-3B