Simpler purchasing
Create purchase orders and email them to vendors in one click. Assign the stock to a warehouse when you record the purchase. Purchase orders →
Best FREE Solution To Manage Employee Payroll
Run payroll for your Indian business for free with ProfitBooks. Manage salaries, taxes and filings, from salary calculation to settling overdue payments, in one payroll system. You can start payroll in four steps: add employees, set up payheads, define salary structures and run payroll.
★★★★★ 4.5/5 on Capterra
Free for one user, no credit card
Payroll · October 2026
October payroll5 employeesRun payroll
Net pay₹1,95,500
Paid₹1,36,500
Pending₹59,000
ASAnita S.Operations₹58,000 Paid
RKRahul K.Sales₹42,500 Paid
MNMeera N.Accounts₹36,000 Paid
IAImran A.Support₹31,200 Pending
KPKavya P.Design₹27,800 Pending
Sample figures for illustration
2 salaries pendingSettle before the due date
✓Payment advice readyDownload from payroll reports
Manage your money without accounting knowledge
Designed for business owners who want to keep their finances in order.
ProfitBooks is free accounting software that is simple to use. Create invoices, track expenses and manage taxes without any accounting knowledge.
If Tally, QuickBooks, Xero or Sage feel too complex for your business, ProfitBooks is the simpler option.
Over 1,00,000 businesses across the world use ProfitBooks for their daily accounting.
Create your free account
Never miss an employee's salary
Run payroll for your Indian business from one screen.
From onboarding to offboarding, ProfitBooks keeps every employee's payroll in one place.
- Track pending payments
- Manage payroll in real-time
- Separate paid and pending salaries
- Keep employee records organised
- Never miss a single due
Never miss a due date
Employees who are paid on time are happier employees.
ProfitBooks runs the whole payroll process, from salary calculation to settling overdue payments.
Start automated payroll in 4 steps
Set it up once, then run payroll every month.
Set up employee payheads once and ProfitBooks runs payroll from them. You can start in four steps.
- Add your employees
- Set up payheads (salary components)
- Define each employee's salary structure
- Run payroll
Salary structure · Anita S.
Earnings
Basic salary₹36,000
Allowances₹24,000
Reimbursements₹3,000
Deductions
TDS₹4,000
Advance recovery₹1,000
Net pay₹58,000
Sample figures for illustration
Tax filing and compliance
With ProfitBooks payroll management software, any user can comply with the tax laws without hassle.
GST-compliant software
ProfitBooks has always followed financial laws and will continue to do so. With our GST software, you will never fail in compliance.
Set up taxes and other deductions in payroll
Set how much in charges, TDS or other taxes is deducted when you pay salaries.
Also see order management →
Track what you owe vendors
Handle vendor and supplier payments alongside payroll.
Vendor payment tracking
Track payments to vendors and see what is still outstanding.
Custom payment terms
Set payment terms for each vendor, so you can plan what to pay and when.
Payables · by vendor
Outstanding₹1,84,300
Due this week₹62,000
Paid this month₹3,10,000
SSSharma StationersTerms: Net 15₹24,300 On track
KPKaveri PackagingTerms: Net 30₹98,000 On track
NLNorthline LogisticsTerms: Due on receipt₹62,000 Due soon
Sample figures for illustration
50+ financial reports
Every transaction you record feeds your reports.
Stock reports at a glance
Open inventory valuation, low stock, pending orders, stock wastage and product-wise transaction reports whenever you need them.
50+ reports you can filter
Filter any report to drill down into the details.
Take control of your receivables
Watch how ProfitBooks Trade manages receivables and payables.
Employee payroll
Run payroll with salary calculations, tax deductions and reimbursement tracking.
Track your receivables
See outstanding invoices, payments collected and overdue balances on one dashboard.
Create multiple users
Add users and give each one a role. For example, an employee with the inventory manager role can only open inventory.
Vendor payments
Process vendor invoices, schedule payments and track what has been paid.
Multiple currencies
ProfitBooks Trade supports all the major currencies. A report shows your gain or loss from currency movements.
ProfitBooks works for businesses in every industry
In a decade of business, 1,00,000+ businesses worldwide have trusted ProfitBooks.
Inventory management for distributors
Wholesalers and retailers use ProfitBooks to run multiple warehouses
- Manage warehouses at multiple locations
- Real-time inventory tracking
- Detailed inventory reports
- Automated purchase orders
Recurring invoicing for eLearning companies
Bill subscriptions automatically and keep recurring revenue coming in
- Automate recurring billing
- Send branded invoices
- Ensure secure transactions for your customers
- Track invoice status in real-time
Reporting for digital marketing agencies
Track your key numbers against your goals with live data
- Real-time financial dashboard
- Set realistic financial goals and track progress
- Easily export financial reports
- Customisable reports
Payables and receivables for fintech companies
Outstanding payments, tracked live
- Eliminate data entry by automatically capturing bill info
- All receivables in one place
- Set up automatic reminders for invoices owed, and bills due
- Track all outstanding invoices from customers in one place
Multi-currency accounting for travel companies
Price and bill travellers worldwide in their own currency
- Expand your customer base by accepting payments in multiple currencies
- Multi-currency invoicing
- Detailed multi-currency reports
- Gain and loss on currency movements
There is more to ProfitBooks.
Invoicing, inventory, tax and reports all work from the same books.
Your success is our success.
We only win when you do. From the day you sign up, real people and practical resources are on your side.
Real peoplenot bots
3 languagesin-app chat
Mon–Fri5 days a week
RK
Rohan from ProfitBooksSupport · usually replies in minutes
How do I run payroll and generate payslips?
Set up payheads once, then run it monthly from Manage Payroll.
1Add payheads in Employees → Manage Payroll → Payheads
2Define each employee's salary under Salary details
3Run it from Employees → Manage Payroll
4Enter attendance, review, then download payslips
Once you finalize, the salary entry posts to your bank account and salary expense ledgers.
Payday sorted, thanks.
Type your question…➤
Start free. Upgrade when you grow.
Every new account starts with a free 15-day SMB Pro trial, then moves to the free Startup plan unless you upgrade.
Startup
For trying it out or very small volumes
₹0forever
Start free
- 1 user
- 10 invoices a month
- 10 journal vouchers a month
- Basic financial reports
- 1 warehouse
Essential
For solopreneurs filing GST
₹2,499per year
Start free trial
- 1 user
- 1,000 invoices a year
- GSTR-1 and GSTR-3B
- Invoice reminders and signature
- WhatsApp integration add-on
Growth
For growing teams and service firms
₹4,999per year
Start free trial
- Everything in Essential, plus
- 10 users
- 5,000 invoices a year
- Payroll and multi-currency
- 3 warehouses
SMB Pro
For established businesses
₹7,500per year · or ₹750/month
Start free trial
- Everything in Growth, plus
- 25 users with custom roles
- Unlimited invoices
- Unlimited warehouses
- Projects and auditor access
Prices exclude GST. Pay by card, net banking, American Express or PayPal. Compare every feature →
What our customers say
Reviews from ProfitBooks customers on Capterra.
"I have been using ProfitBooks' for over a year now, and I have to say, they have the best payable and receivable tracking system! The tool provides all the necessary reports, and is user friendly."
"Very Satisfied! Very convenient to make customer invoices and apply taxes as needed. Invoices are the Key. Easy Creation, modification, and Generation."
"Profitbooks saves lots of time and dollars for me. My experience with profit books is as excellent as walking on a piece of cake."
"This is the best software so far that I have encountered for use by small commissaries. It can function as an alternative to other expensive ERP solutions"
Our badges and honours
We work hard to keep our customers happy.
Frequently asked questions
Is ProfitBooks really free?
Yes. Our Startup plan is designed for early-stage companies. You can create 10 invoices a month, track expenses, manage up to 50 customers and 10 products, and see basic financial reports. There is no pressure to upgrade. Use it as much as you want, for as long as you want, and we won't charge a penny.
Are there any limitations to ProfitBooks?
ProfitBooks is free for one user. On the free Startup plan you can create 10 invoices a month, manage up to 50 customers and track up to 10 products or services. Apart from this, there are no restrictions. You may upgrade to the SMB plan and use the application unrestricted after logging in to your account.
How do I download ProfitBooks accounting software?
ProfitBooks is online accounting software. There is nothing to download or install. Just register with your email ID and start using the system.
Free to start. Simple to use.
Use ProfitBooks for as long as you want, at no cost.
Free forever for a single user.
- Create Unlimited Sales Orders
- Create Unlimited Invoices
- Create Unlimited Products
- Track business expenses
- Create invoices in multiple currencies
- Get inventory reports
- Accept online payments