For travel agencies and tour operators

Accounting & Bookkeeping On The Go For Travel Companies

ProfitBooks is online accounting software for travel companies and tour operators. Record booking advances before the trip, track what you owe hotels, airlines and transport partners, invoice overseas clients in their currency and see the margin on each trip. Your books live in the cloud, so you and your team can work from anywhere.

Try ProfitBooks For Free → ▶ Watch demo
1,00,000+ businesses use ProfitBooksFree plan with 10 invoices a monthWeb, iOS and Android
🧳Advance recordedHeld until the trip
💱Any currencyUSD, EUR, AED and more
📱On the goWeb and mobile app

Know what each trip really made.

Where travel businesses lose track of money, and what changes with ProfitBooks.

Advances from clients mixed in with the month's salesAdvances recorded as advance receipts and adjusted when you invoice
Hotel and transport bills paid from memory and WhatsApp messagesOutstanding Purchase Bills lists every supplier due, with dates
Margin on a tour worked out weeks later in a spreadsheetTag the trip as a project and read its profit and loss any day

From enquiry to settled trip.

Each step of a booking has a place in your books, so nothing waits for month-end.

Try it

Follow one booking through your books.

Pick a stage of this sample trip and see where the money sits in ProfitBooks at that moment.

The client pays an advance

The Mehta family pays ₹1,20,000 to hold a six-person Kerala tour. You record it as an advance receipt. It is not income yet, so it sits in a liability account until the trip is delivered.

Income → Receipts → Advance Receipts

Where the money sits after stage 1

Advance held for the clientLiability until the trip₹1,20,000
Owed to suppliersResort and cab operator₹0
Client still owes youInvoice minus advance₹0
Trip incomeRecognised when invoiced₹0
Trip margin so farNot known yet

Sample figures for illustration, before GST. How GST applies to your tour packages and commissions is a question for your CA.

Reading for travel businesses: how to record advance payments · customer advances and unearned revenue

Built for travel companies

Advances, suppliers and currencies, sorted.

The money that moves around a booking, kept in one set of books you can open anywhere.

Multi-currency

Invoice overseas travellers in their own currency

Bill a client in US dollars, euros or dirhams and record the exchange rate on the invoice. ProfitBooks keeps your books in rupees, and the Gain or Loss report shows what rate changes did to you.

  • Invoices and receipts in foreign currency
  • Exchange rate entered per invoice
  • Gain or Loss report on currency
See multi-currency invoicing →
Suppliers

See what you owe every hotel, airline and transporter

Record each supplier bill as it comes in. Outstanding Purchase Bills shows what is due and when, and a Vendor Statement settles any "we sent you more" argument in a minute.

  • Supplier bills tagged to the trip
  • Outstanding Purchase Bills by due date
  • Vendor Statement for each partner
See receivables and payables →
Commissions and expenses

Keep commissions and trip costs in plain sight

Commission from hotels, airlines or insurers can go in as its own service item, so it shows as a separate income line. Guide fees, permits and fuel are recorded and categorised as they happen, from the web or the app.

  • Commission as its own income line
  • Expenses categorised on the go
  • Cash and credit expenses
See expense tracking →
Team and bookkeeping

Your team in the same books, or ours doing them for you

Give colleagues their own logins with the access they need, and share figures safely instead of mailing spreadsheets. Rather not do the books yourself? A dedicated ProfitBooks bookkeeper can set them up, take your transactions through the app or email and send reports every month.

  • Several users with their own roles
  • Hourly backups, data encrypted
  • Monthly P&L, balance sheet and cash flow from our bookkeepers
See the bookkeeping service →
Features you'll use

The tools behind every booking.

Every one of these works from the same books. Tap any card for the details.

Invoicing & BillingPackage invoices, estimates, recurring invoices and reminders. Receivables & PayablesClient balances, supplier dues, aging and statements. Project ProfitabilityTag each trip and see its profit and loss. Expense TrackingTrip costs and office costs, categorised as they happen. Bank ReconciliationImport CSV or PDF statements and match advances and payouts. Financial Reporting50+ reports, including Gain or Loss on currency.

Setting up GST for the first time? Read how to set up taxes for your business.

Watch how ProfitBooks manages your money

A quick walkthrough of invoicing, expenses, banking and reports.

ProfitBooksReceivables & payables, explained 2-min demo Watch on YouTube ↗
Try ProfitBooks For Free →

Built for other businesses too.

The same books, set up around the way each kind of business works.

Choose your industry →

Your success is our success.

We only win when you do. From the day you sign up, real people and practical resources are on your side.

Real peoplenot bots 3 languagesin-app chat Mon–Fri5 days a week

Start free. Upgrade when you grow.

Every new account starts with a free 15-day SMB Pro trial, then moves to the free Startup plan unless you upgrade.

Startup

For trying it out or very small volumes

₹0forever
Start free
  • 1 user
  • 10 invoices a month
  • 10 journal vouchers a month
  • Basic financial reports
  • 1 warehouse

Essential

For solopreneurs filing GST

₹2,499per year
Start free trial
  • 1 user
  • 1,000 invoices a year
  • GSTR-1 and GSTR-3B
  • Invoice reminders and signature
  • WhatsApp integration add-on
Most popular

Growth

For growing teams and service firms

₹4,999per year
Start free trial
  • Everything in Essential, plus
  • 10 users
  • 5,000 invoices a year
  • Payroll and multi-currency
  • 3 warehouses

SMB Pro

For established businesses

₹7,500per year · or ₹750/month
Start free trial
  • Everything in Growth, plus
  • 25 users with custom roles
  • Unlimited invoices
  • Unlimited warehouses
  • Projects and auditor access

Prices exclude GST. Pay by card, net banking, American Express or PayPal. Compare every feature →

Questions travel companies ask

How do I record a booking advance before the trip?

Record it as an advance receipt under Income, then Receipts, then Advance Receipts. The advance sits in a liability account until the service is delivered, and moves to revenue when you invoice the trip. Read more in our guide to recording advance payments.

Can I invoice international travellers in their currency?

Yes. Create the invoice in the client's currency, such as US dollars or euros, and enter the exchange rate. ProfitBooks records the rupee value in your books, and the Gain or Loss report shows the effect of rate changes. Multi-currency is part of the Growth and SMB Pro plans.

Can I see the profit on each tour or group?

Yes. Create a project for the trip and tag its invoices, supplier bills and expenses to it. The project's profit and loss shows what that trip made. Projects are part of the SMB Pro plan; see project profitability.

How do I keep track of what I owe hotels and transport partners?

Enter each supplier's bill when it arrives. The Outstanding Purchase Bills report lists every unpaid bill with its due date, and the Vendor Statement shows the full account with any one supplier.

Can I bill travel package subscriptions every month?

Yes. Set up a recurring invoice with the schedule you need. On each date ProfitBooks creates a new invoice with a new number and can email it to your client with the PDF.

Can my team use ProfitBooks from different places?

Yes. ProfitBooks runs in the browser and on the iOS and Android app, so the office, the bookings desk and you on the road all see the same figures. Each person gets their own login, and paid plans add more users.

Can someone do the bookkeeping for us?

Yes. With the ProfitBooks bookkeeping service, a dedicated bookkeeper sets up your books, you send transactions through the app or by email, and you receive profit and loss, balance sheet and cash flow reports every month.

Is ProfitBooks free for a small travel agency?

Yes. The free Startup plan gives one user 10 invoices a month, up to 50 customers and 10 products, expense tracking and basic financial reports, with no time limit. Upgrade from the pricing page when you need more.

How safe is our booking and financial data?

Your data is hosted on Amazon Web Services, sent over a 256-bit encrypted HTTPS connection, encrypted with AES-256 and backed up every hour. You can export it whenever you like. Details are on our data security page.

Your books, wherever the trip takes you.

Booking advances, supplier dues, foreign-currency invoices and the margin on every trip, in one place. Free for one user, no card needed.

Try ProfitBooks For Free →
  • Advance receipts
  • Supplier bills
  • Multi-currency
  • Profit per trip
  • Mobile app