Accounting Software Built for Bookkeepers

ProfitBooks is accounting software built for bookkeepers and accountants who manage books for small businesses. It covers double-entry accounting, bank reconciliation, invoicing, expense tracking, tax compliance and 50+ financial reports in one cloud platform that costs far less than QuickBooks or Zoho Books. You can start on the free plan and invite clients and auditors with role-based access.

ProfitBooks lets you manage separate books for each client under one account. Give a client a limited login to enter expenses or view their own invoices, while you keep full control of the ledger, reports and reconciliation. With role-based access, each person sees only what they need, so there are no accidental edits and no data mixed up between clients.

Yes, especially if cost and simplicity matter to you. QuickBooks Online starts at $38/month for its most basic plan and charges more as you add users. ProfitBooks starts free and covers bank reconciliation, double-entry accounting, invoicing and full financial reporting at a fraction of the price.

Yes. Import your client's bank statement in CSV or OFX format and ProfitBooks matches transactions against the invoices, purchase bills and expenses already in your books. Matched transactions are cleared automatically. Unmatched items are flagged so you can review and categorise them. The whole reconciliation, including the closing balance confirmation, is logged in the audit trail.

Yes. ProfitBooks tracks tax collected and paid across all transactions, whether your clients handle GST, VAT or sales tax. Tax summary reports show total output tax, input tax credit and net tax payable for any date range. For Indian businesses, ProfitBooks supports full GST compliance, including GSTR-1 and GSTR-3B filing directly from the platform.

ProfitBooks has a free plan with no time limit that covers invoicing, expense tracking, bank imports, double-entry accounting and 50+ reports. Paid plans start at $9.95/month and add multi-user access, advanced inventory and priority support. By comparison, QuickBooks Simple Start is $38/month, and Zoho Books starts at $15/month with significant feature limits on lower tiers.

ProfitBooks has 50+ reports you can filter. They include Balance Sheet, Profit & Loss, Cash Flow Statement, General Ledger, Trial Balance, Day Book, Audit Trail, sales and expense reports, receivable ageing, payables, GST and tax summaries, and inventory reports. Filter any report by date range, account or category, and export it as PDF or Excel in one click.

Yes. ProfitBooks runs on a full double-entry accounting engine. Every invoice, purchase bill, bank receipt, expense or journal entry creates its debit and credit entries automatically. Your chart of accounts, trial balance and financial statements stay balanced and up to date without manual journal entries.

Excel needs manual formulas and a separate tab for each ledger, and it has no bank import or shared access, so every client update means emailing files back and forth. ProfitBooks matches transactions, posts the double entries, imports bank statements and gives your clients a secure login, with no formulas or pivot tables.

Yes. ProfitBooks encrypts data in transit and at rest, uses role-based access controls and keeps an audit trail of every action. Each client's data is kept separate from other accounts and is never shared between clients. You decide who has access and at what permission level, and you can revoke access instantly.