30+ Free Business Software For Managing Remote Teams
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While remote working offers flexibility and access to a wider talent pool, it also presents unique challenges for business owners.
One common problem faced by these owners is the effective management of remote teams.
In a traditional office setup, communication and collaboration occur organically, but when teams are dispersed geographically, maintaining efficient workflows can be a daunting task.
Business owners need reliable tools and business software that can bridge the distance and ensure seamless operations.
Fortunately, there is a range of free business software available that can empower business owners to effectively manage their remote teams.
These business software solutions are designed to streamline communication, enhance collaboration, and improve overall productivity.
By leveraging these tools, business owners can overcome the hurdles of distance and foster a cohesive work environment.
In this article, we will explore some of the top free business software options that can empower business owners to manage their remote teams successfully.
Whether you are a small startup or an established organization, these software recommendations will provide you with the necessary tools to optimize team collaboration, enhance productivity, and ensure a smooth workflow in the remote work landscape.
Essential Tools for Running Your Business Remotely
Finding the right business software for managing remote teams has suddenly become very important.
When you think about remote work, you probably think of video calls, virtual meetings, and remote presentations. And you’re right! These are a big part of working online, especially with colleagues and customers.
Remote workers who are new to the game are quickly realizing that adapting to working outside of a traditional office setting is not as simple as jumping onto your couch with your laptop. You need clear processes, constant communication, and a strong digital stack to do your best work.
You need clear processes, constant communication, and strong digital stack tools like Clariti to do your best work most efficiently.
Most of us are now wondering about:
How can I work remotely and remain productive?
And what tools do I need to do it right?
Remote work tools will keep you and your team on track no matter where you’re working from. And there are all kinds of options for different industries, working styles, and team sizes.
With hundreds of software options to choose from, navigating through them all while also settling into your new home office can be overwhelming.
In this article, I’m sharing our favorite work-from-home software for everything from smooth team communication to client presentation, secure file sharing to financial accounting, and plenty of others too.
Here are the tools you and your team need for remote work success*.*
Free Software Tools For Team Communication
1) Slack
When it comes to managing communication between remote workers, Slack comes as a lifesaver. Say goodbye to sending hundreds of emails in a day.
Slack makes communication more personal. Slack calls itself a ‘collaboration hub,’ but it’s a chat platform for teams and individuals.
You can create different ‘channels’ for the different departments, like sales, marketing, and operations, and let the team exchange messages in those channels.
The best part I like about Slack is that it integrates with almost every online application on the planet.
At ProfitBooks, we get customer messages from our Facebook page, Website contact form, and in-app messages. All those messages can be viewed directly in Slack in one place.
Slack also has video calling, file sharing, and integrations with other remote working tools like Google Calendar and Jira. But, at its core, it’s a simple way to communicate with teams or one-on-one in real time.
It’s free to get started with Slack. You can manage your entire team and integrate up to 10 other applications with a free plan - which I think is enough for small businesses, exploring Slack alternatives that offer similar functionality with different pricing or features.
2) Microsoft Teams
Let’s look at the second free business software for managing remote teams: Microsoft Teams.
It’s surprisingly easy to use and packs a lot of features. Their free plan is also very generous.
Watch this quick tour:
Microsoft is making Microsoft Teams available for free for anyone with a 365 subscription while we fight the Covid-19 situation.
The company is also offering a special Office 365 E1 Trial to help employees and companies adjust to working from home. E1 includes Web-based Office apps and business services such as email, file sharing and storage, meeting and conferencing capabilities, data location controls, instant messaging, and more.
I’ve started using Microsoft Teams for some of our projects and so far we are loving it. Especially, an ability to integrate OneNote, Trello, and Asana.
I find it better than Slack. Go for it.
3) Troop Messenger
When it comes to managing communication between remote workers who handle sensitive information, Troop Messenger comes as a lifesaver. Say goodbye to scattering client files and conversations across email threads and third-party apps.
Troop Messenger keeps everything in one workspace.
It’s a business chat platform that combines instant messaging, audio and video calling, screen sharing, and file sharing for teams and individuals.
You can create different groups for departments like sales, support, and operations, and let each team exchange messages, files, and updates in one place.
The best part I like about Troop Messenger is that you get to choose where your data lives.
Along with standard cloud hosting, it offers an on-premise deployment, so you can host conversations and files on your own servers, which is a big plus for businesses handling confidential client data.
Troop Messenger also has built-in AI that summarizes shared documents and answers questions about them, plus self-destructing messages and a code editor for dev teams.
It integrates with tools like Gmail, Google Drive, and Jira. But at its core, it’s a simple, secure way to communicate with teams or one-on-one in real time.
3) Chanty
If you don’t want to use any enterprise applications and want a simple communication app for remote workers, consider Chanty.
It’s a lightweight communication tool and can help you increase the productivity of your remote team.
With Chanty’s free plan, you can manage up to 10 team members and also conduct one-on-one audio calls with them.
I haven’t personally tried Chanty. If you are using it, please share your feedback in the comments.
Free Tools For Online Meetings And Presentations
4) Zoom
After the Coronavirus outbreak, Zoom has become a household name. Right from working-from-home employees to Yoga teachers, suddenly everyone is using Zoom.
Zoom is a free remote work tool for video conferencing. I love Zoom because, besides standard features for video meetings and presentations, it offers real-time chat, video recording, screen sharing, calendar integrations, and even webinars.
At ProfitBooks, we use Zoom extensively for conducting client demos. We even used it a couple of times to conduct a webinar, and it worked well.
5) Google Hangouts
If you don’t want to download any software and are looking for web-based software for online meetings, then check out Google Hangouts.
If you use G-Suite, it’s known as Google Meet there (God only knows why Google does that).
It’s a no-frills business software and helpful if you only want to conduct online meetings with occasional screen sharing. It doesn’t offer meeting recording in the free plan. That feature is reserved for paid members of G Suite.
If you are on a budget and need a super quick way to manage remote teams, go for Google Hangout. But if you want more useful features like meeting recording, then Zoom is your best friend.
6) UberConference
If you want modern video conferencing software with voice intelligence for your remote employees, then consider UberConference.
You will be able to transcribe meetings and automate tasks with this easy-to-use tool. The best part is that there is no need to download any software, and it doesn’t need any PINs.
UserConference offers a free plan to host online meetings with up to 10 participants. To ease disruption from COVID-19, that free plan now allows longer call duration and up to 50 participants.
7) Skype
If you are a bit worried about Zoom’s security issues, then rely on time-tested business software for online meetings - Skype.
It works seamlessly on desktops, mobile, tablets, and even on Xbox.
On top of that, you also get voice calling and caller ID features.
Free Software For Managing Business Remotely
8) ProfitBooks
When you are running your entire business remotely, there is one thing you just can not ignore - that’s finances!
ProfitBooks is a free accounting software that lets you create invoices, track expenses, manage inventory, and stay on top of your taxes.
The best part is that the entire software feature-set is available in the free version as well. So, you can start using PoofitBooks for free anytime!
You can invite your accountant to review your books online.
The best part is that with ProfitBooks, you can collect payments from your clients online by integrating a payment gateway like Instamojo.
ProfitBooks is super simple to use and free for startups. It is a must-have tool for remote businesses.
Click here to get your free account.
9. Jotform Apps
If you are a team that enjoys the advantages of remote work, you shouldn’t miss out on Jotform Apps. It offers a no-code drag-and-drop setup and a wide range of customizable sheet and form templates, allowing team members to work on applications in real time.
Jotform Apps can also be used as a company portal to store documents and create automated workflows.
You can download them onto any smart device and share your app with a QR code.
10) Freshdesk
Looking for an Omnichannel, AI-driven, or self-service solution for customer service? Check out Freshdesk.
With Freshdesk, you can manage all your customer conversations in one place, collaborate with your teams to resolve support issues faster, and provide customer support remotely.
FreshDesk’s free plan is very generous. You can create an unlimited number of agents to manage customer tickets. It’s a great tool for managing a support team working remotely.
11) Hubspot CRM
If you are still maintaining your leads on a spreadsheet, you are wasting your precious time. You need a powerful yet free CRM software - Hubspot.
It makes it easy to capture and manage leads in one place.
We use Hubspot CRM to capture leads for our white-label accounting software. We’ve added a lead-capture form on the website, which sends the lead information directly to the CRM.
It saves a lot of time for the sales team working remotely and helps us to manage customer data in one place.
12) Hubstaff
When managing remote teams, it becomes important to track their productivity. Hubstaff makes it easy to track employee time, monitor productivity, create timesheets, and more.
These offer a free plan. However, it’s a bit limited and lets you track only one employee. Still, take a look.
Hubstaff-free remote teams software for time tracking
13) Toggle
If you liked HubStaff but were not happy with their 1-user limit, then consider using the toggle.
It’s a free time-tracking software with project management and reporting functions.
It’s free for up to 5 members. Good enough for a small remote team.
14) Officevibe
Working from home can be challenging, and you can easily start to feel disconnected. As a business owner, you might want to know about the issues faced by your remote employees.
This is where Officevibe helps. With this free software, you can collect employee feedback, conduct one-on-one reviews, and much more.
Free Tools For Project Management
15) Jira
Jira is a project management platform designed for agile development in particular.
Your software team working remotely can use this free project management software to plan, track, and release great software.
Jira lets you integrate with a lot of other tools, and it’s free for up to 10 users.
Enhancing your skills with a project management course can improve how you manage and execute projects effectively.
16) Trello
Trello is also owned by Atlassian, which also offers Jira for Kanban-based productivity. If you’re looking for a lighter task management tool to manage your work or projects in remote teams, Trello is a better choice.
I love Trello for its simplicity. It also lets you create public boards.
It is a completely free software for managing a to-do list. Check it out.
17) Asana
If you are looking for a slightly more sophisticated tool for managing projects, check out Asana.
It lets you plan and structure work in a way that’s best for you. Set priorities and deadlines, share details, and assign tasks, all in one place.
Asana is free for up to 15 users. This one is my personal favorite.
Check out the overview below.
18) Basecamp
Basecamp is around since the early Internet days. It can easily take the crown of the best free software for managing remote teams simply because the company itself is using this tool for the last 20 years!
The parent company of Basecamp, 37signals, is a huge advocate for remote work. They’ve written a book on it.
Basecamp is super simple to use and offers a free plan as well.
19) Airtable
Airtable is an interesting app. It’s a part spreadsheet, part database, and an entirely flexible tool to manage remote teams’ work.
Airtable has something called ‘Blocks’ that gives you a creative palette of app-like functionality that you can mix and match to create the perfect workflow for your remote team.
You can start using it for free. It’s a powerful tool and a great alternative to spreadsheets, though there are several other Airtable alternatives as well.
Free Software For Design and Development
20) Github
If you are a software development company, managing product development remotely can be very challenging. GitHub is a development tool that is mainly used for version control, or keeping track of changes made to files, like ones with code for web pages or apps.
Developers use GitHub to create and work with code repositories. It lets them easily view, share, and collaborate. It also keeps developers from accidentally overwriting someone else’s (or even their own) work and also makes a history of changes so they can go back to them if needed.
GitHub is free for remote teams and developers.
21) Figma
Figma is a wireframing tool that helps remote teams to create, test, and ship better designs from start to finish. You can create animated prototypes that feel like the real thing.
With this free design tool, you can get insights from your customers and test concepts earlier - all remotely.
Figma is free for 2 editors and 3 projects.
22) InVision
InVision is another popular digital product design platform for creating rich interactive prototypes. You can seamlessly navigate the entire design process in one place, keeping your remote team fully engaged and notified of changes.
It’s used by top companies like Uber, Netflix, and Evernote.
InVision lets you create your prototype for free. If you are a designer and want to show your designs to your clients remotely, you should check this out.
Free Tools For File Sharing
23) Google Drive
Alright, this tool doesn’t need any introduction.
With Google Drive, you can not only share files with your remote employees but you can also collaborate on documents, sheets, and presentations.
Google is generous with storage and offers 15GB for free.
You should use this free business software for storing and sharing important files with your remote team.
Also, check out 25 Free Google Tools For Business Owners
24) Dropbox
Everyone loved Dropbox when it became viral during its initial days. It offers a clean design and seamless synchronization between different devices.
I had to bid adieu to this free file-sharing app long back due to its very frugal 2GB storage limit. But I still use it occasionally to share public files.
So, if you want to share a product presentation with a client quickly, Dropbox comes in handy. It can be useful, especially during this time when everyone is working from home.
25) OneDrive
OneDrive is fast becoming my favorite tool because of the integration it offers with other Microsoft products such as MS Office and Teams.
We use Office 365 home edition which gives 1TB of cloud storage to 6 team members.
The icing on the cake is, you get a desktop version of MS Office free with it - which is a great deal.
OneDrive offers 5GB of free storage if you are not ready for a paid plan.
26) WeTransfer
If you don’t want to signup for any cloud storage service and just want to share large files with the client, then WeTransfer is what you need.
You can quickly share up to 2GB of files using this free file-sharing software.
It’s super simple to use - Just visit their website, upload the file, and share a link with your team or clients.
Other Free Tools For Remote Teams Working That I Love.
27) Calendly
Calendly is a modern appointment scheduler that offers numerous features for managing remote employees. Remote teams or your clients can quickly check each others availability, book appointments, and send bookings to a Google Calendar automatically.
It’s free to start and easy to use. If you are fine with Calendly branding, their free plan is good to go.
Plus, if you connect Calendly and Zoom, your meetings will sync to the calendar with a meeting room already set.
At ProfitBooks, we use Calendly extensively to book demos with clients looking for an accounting solution.
28) Miro
Next up on our list of free business software for managing remote teams is Miro for project planning.
Miro is a powerful online whiteboard tool designed to help teams collaborate visually. This makes it perfect for brainstorming, mind mapping, sprint planning, and project management.
It is especially good when you need to align ideas across a remote team.
Their free plan offers unlimited team members, 3 editable boards, and tons of templates for everything from product roadmaps to retrospectives.
We’ve been using Miro for project kickoffs and workflow mapping, and it’s been a game-changer.
The real-time collaboration and intuitive interface make it super easy to get everyone on the same page.
I would highly recommend it for remote teams that want more than just chat and task lists.
29) Visme
Visme is a powerful tool for remote workers, offering easy-to-use design templates for creating professional presentations, infographics, and reports.
Its cloud-based platform allows team members to collaborate in real-time, ensuring seamless communication and consistency across projects.
With Visme, remote workers can enhance their productivity and deliver visually engaging content without the need for advanced design skills.
30) Docusign
While working remotely, it’s difficult for businesses to get sales contracts and offer letters signed. DocuSign eSignature eliminates manual tasks and increases convenience for your customers and employees.
You can send and sign agreements securely from virtually any device.
It is accepted in India and most other countries.
Learn more about how digital signatures work and how to get one in India.
31) Zapier
Remote workers, especially, need to be extra vigilant with their time management, and we can all agree that manually updating recurring tasks is not a good use of time.
Zapier connects your favorite apps and automates workflows, leaving you more time to concentrate on deep work.
For example, you can quickly send leads captured from Facebook ADs to Hubspot CRM. This free business automation tool can save you tons of hours every month.
32) Time Champ
Time Champ is a powerful employee monitoring software built for remote teams.
It tracks work hours, monitors active and idle time, and records app and website usage to give managers clear visibility into team productivity.
A free trial is available to explore its full feature set.
At its core, Time Champ accurately tracks employee work hours, distinguishing between active engagement and idle periods to provide a realistic understanding of time allocation.
Time Champ offers flexible pricing plans tailored to various team sizes and needs.
For a hands-on experience and to explore the full spectrum of its capabilities, a free trial is readily available. This allows you to witness firsthand how Time Champ can transform your remote team’s productivity and streamline your management processes.
Bonus Tip: Hire remote workers
To save costs, you might want to hire remote workers to get the work done. At ProfitBooks, we regularly use the following sites to hire remote workers:
- Fiverr
- Upwork
- Outsourcely
- Internshala
If you are looking for a single tool to replace the many apps your remote teams use for task management, time tracking, reporting, file sharing, and collaboration, then ProofHub is a good tool that can help.
It has an easy-to-use interface, which makes onboarding for remote teams easy. You can add tasks with deadlines and assign them to team members.
ProofHub is completely free for schools to help teachers, students, and admins manage their work remotely.
Best resources to brush up on your knowledge
A Guide to Managing Your New Remote Team - By HBR
An in-depth guide on remote work - By Zapier
Free resources for making remote working successful - By LinkedIn
30 Cost-cutting ideas to survive cashflow crunch - By ProfitBooks
Final Thoughts
Now that you’ve got the best free business software for managing your remote teams, you need to be a ‘work-from-home’ wizard, it’s time to take a plunge and set up your virtual office.
Navigating in the remote work world can be difficult at first, but remember that just because your team isn’t in the same place, it doesn’t mean you can’t be on the same page.
Use these tools listed above to help manage yourself, your remote team, your clients, and their projects.
Remember, it’s going to be a new normal now.
Hope you liked this article. Please share it with your team and colleagues who might benefit from it.
Also, share your thoughts in the comments below.
Also Read:-
Top Ten Business Software With A Free Plan
