When it comes to running a small business, having the right free software for the job can make a huge difference in both your workday and your business performance.
That’s why now is a great time to be an entrepreneur. You still need to wear a lot of hats, but there have never been more business tools available to help you fit into those hats a little better.
The key is finding the right tool, right when your small business needs it.
That’s why we created this list of the top free software tools, from accounting software to small business software and everything in between.
1. Wix – Best Free Software For Creating Websites
With Wix, you can design and build high-quality websites. Whether you’re promoting your business, showcasing your work, opening your store, or starting a blog, Wix can help you do it all.
Wix also offers an excellent drag-and-drop site builder to create small websites. There are 100s of free templates available. Wix provides its web hosting as well as domain names (free and paid).
The App Market makes it easy to add extra functionality, such as photo galleries or e-commerce.
Some key features of Wix’s free software include:
- Landing page templates
- Mobile-ready
- Website Builder
- Drag-and-drop capability
- Web hosting
- One-pager website
- Custom domain
- App market
- Image Editor
- 40+ galleries
- Stock images
2. Mailerlite – Best Free Software For Email Marketing
MailerLite is an email marketing platform directed towards small businesses, giving them a robust and powerful platform that is easy to use and easily complements existing content marketing platforms and strategies. This simple application comes with all the features professional email marketers look for in email marketing software.
Some of Mailer Lite’s key features include:
- Drag-and-drop Editor
- Custom HTML Editor
- Rich Text Editor
- Free Newsletter Design Templates
- Built-in Photo Editing Feature
- File Manager
- Subscriber Management
- Popups
- Landing Pages
3. ProfitBooks – Top Free Accounting Software
ProfitBooks is a fast-growing and amazingly simple-to-use free accounting software. It lets you create beautiful invoices, track expenses and manage inventory without any accounting knowledge.
With ProfitBooks accounting software, you can create professional estimates or invoices and track outstanding payments due with a few clicks.
Whether you are manufacturing, distributing, selling, servicing, or just managing the inventory, ProfitBooks can handle all your business processes with ease.
- Create beautiful invoices
- Receive online payments using a payment gateway
- Record advance payments
- Track accounts receivables with sales reports
- Simplify purchase workflow with POs
- Track manufacturing processes
- Maintain product batches
- Track inventory flow at multiple warehouses
- Easily find low stock using powerful reports
- Generate detailed tax reports
- Collaborate with your accountant online
- Record manual journals
- Track business expenses
4. Google Docs – Best Free Office Suite
Google Docs is an online word-processing program by Google.
Google Docs brings your documents to life with smart editing and styling tools to help you easily format text and paragraphs. You can choose from hundreds of fonts, and add links, images, and drawings.
Google Docs also enables collaboration between colleagues. As the document is saved in the cloud, the creator can share the link to the file for editing with other people.
With Google Docs, users also do not have to worry about hitting the save button every time they make changes. The application automatically saves the document at regular intervals so even when the internet connection is lost, users can still find their additions and modifications.
Some key features of Google Docs:
- Editing
- Comments
- Styling
- Fonts
- Linking
- Images
- Drawings
- Templates
- Built-In Google Search
- Add-Ons
5. Canva – Best Free Image Editor
Canva is a multimedia design platform that allows users to create social media graphics, presentations, posters, and other visual content.
Canva gives businesses, organizations, and even individual professionals a very simple design platform that enables them to create amazing and professional quality graphic designs. This online design solution offers a throng of powerful features, including a simple drag-and-drop design tool and a vast collection of over 1 million photographs, graphics, and fonts.
Some key features of Canva:
- Adding text to photos
- Speech bubble maker
- Image Transparency Tool
- Photo Enhancer
- 8,000 Templates
- Photo Blur
- Photo vignette
- Design grids
- Free icons
- Photo frames
- Stickers
- Brainstorming Tool
6. Idea Assist – Best Idea Management Software
Idea Assist is an intuitive idea management software that helps growing companies generate, capture, evaluate, implement, and collaborate on ideas, better and faster.
No matter your industry, Idea Assist powered with Responsible AI, streamlines the entire ideation process, from ideation to implementation.
Key Features of Idea Assist:
- Brainstorm & Generate Ideas – Access real-time brainstorming sessions and refine ideas with the platform,
- Capture Ideas Easily – Submit and organize ideas with a simple and user-friendly interface.
- Collaborate & Engage – Foster teamwork with discussions, comments, and feedback on ideas.
- Evaluate & Score Ideas – Use customizable criteria to rank and prioritize ideas efficiently.
- Innovation Challenges – Run targeted campaigns to solve business problems and encourage innovation.
- Track Idea Progress – Monitor the lifecycle of ideas from submission to implementation.
- Task Management – Assign tasks, set deadlines, and ensure smooth execution of ideas.
- Analytics & Reporting – Gain insights into idea trends, participation, and success rates.
- Customizable Workflows – Tailor approval processes to align with your organization’s needs.
- Seamless Integration – Connect Idea Assist with your existing tools and workflows.
7. Glassix – Top Free AI Chatbot & Helpdesk Software
Glassix Home Page
Glassix is a popular AI chatbot and customer support software for small businesses that allows you to easily create and deploy omnichannel chatbots for your website, app, WhatsApp, apple messages, social media, and more.
With Glassix free software, small businesses and startups can enjoy what was once only allowed by large enterprises, AI chatbots blended with unified communications, and deliver cohesive customer support and experience via multiple channels. Its AI-driven inbox, No-code generative AI visual chatbot builder, and automation workflows can take your small businesses to the next stage of growth, making it an excellent choice for those utilizing Generative AI Development Services.
Some key features of Glassix:
· AI-driven unified inbox
· Visual no-code chatbot builder
· Live chat
· Social media integration
· Omnichannel support features
· Conversational AI + GPT-4
· Agent to bot <-> Bot to agent seamless handoff
· Smart routing engine
· Auto-tagging of conversations
· One-click conversation summary
· One-click chatbot deployment to various channels
· AI-generated auto-suggested replies
8. Buffer – Top Free Social Media Manager
Buffer is an internet-based app intended for managing social media content. Its primary function is to share content across today’s well-known social media sites. It offers the ability to spread content via a simple approach. The app can connect to all social media accounts while making it easier to create and schedule posts.
Instead of traditionally logging in on Facebook, LinkedIn, Twitter, Google+, and other social media sites, Buffer will do it all at once. It also makes it convenient for users to create posts and have them uploaded with a single click. The app contains a browser extension for seamless integration with WordPress, Chrome, RSS readers, and other important tools for sniffing out content.
Some key features of Buffer:
- Multiple posts and tweets
- Social profile sharing
- Profile management
- Multi-media format sharing
- Agency/business planning
- Analytics and insights
- Stats comparison
- iOS and Android support
- Team collaboration (via administrator rights)
- 2-step account login
- Customized scheduling
- Standard buffering
9. Calendly – Best Free Tool For Scheduling Meetings
Calendly is a simple, easy-to-use scheduling software, which aims to save time, accelerate sales, and improve service quality.
It eliminates the old-school way of using email and phone tags for scheduling appointments, calls, interviews, demos, and more. It allows hot prospects to connect right away and ensures staff doesn’t lose them to phone and email tags.
- Open API
- Simple and modern interface
- Calendar integration
- Fully optimized for all devices
- Automatic/custom notifications
- Enhanced privacy and controls
- Team scheduling
- Group events
- Invitee calendar integration
- Can be embedded with websites
- Metrics and reporting
- APIs and Webhooks
10. Hubspot – Best Free CRM Software
HubSpot CRM is built to be a platform that allows sales teams to get started quickly without making much of a change in their existing workflow. It is a solution ideal for companies that are still starting to recognize the value of CRM and want to try it out or for enterprises that are not using their existing CRM systems to their fullest potential.
HubSpot CRM is a smart and easy option that carries all the necessary basic features but without the often confusing complexity, many other CRM platforms have.
HubSpot will help you easily create beautiful contact and company profiles, as it can neatly organize every single detail of your customers’ communication with you. It effectively assigns and tracks your deals, controls the performance of your agents, and offers a single, detailed dashboard where all team members can keep track of the company’s activities.
Some of the key features of Hubspot CRM:
- Customize views
- Deal and Task Board
- Drag and Drop Communicator
- Email Integration
- Phone Integration
- Website Integration
- Enrichment
- Social Media
- Company Database
- Website Visitors
- Email Connections
11. Shoeboxed – Top Receipt Scanner App
Shoeboxed is a highly efficient and easy-to-use platform designed for managing receipts and expenses without needing a full accounting suite. It offers a seamless solution for small businesses, freelancers, and entrepreneurs to track receipts, mileage, and expenses.
With Shoeboxed, you can easily scan and digitize receipts using the Shoeboxed receipt scanner app or email them directly to your account. The platform’s OCR technology extracts and categorizes data, saving you hours of manual entry. And the Shoeboxed team takes it a step further by human-verifying all data entered into your dashboard.
One standout feature is the Magic Envelope service. You can simply mail your backlog of physical receipts to Shoeboxed’s scanning center in Durham, North Carolina, and they’ll scan, organize, and store them for you.
Some key features of Shoeboxed include:
- Scan and digitize receipts via app or email
- OCR technology for data extraction and categorization
- Human-verified data for added accuracy
- Magic Envelope service for mailing in physical receipts
- Mileage tracking for business travel
- Create and export detailed expense reports
- Tax compliance with IRS-approved receipt scans
12. Bold Desk – Best All-In-One Customer Service Software
Bold Desk – Interface
BoldDesk is an end-to-end customer service software that modernizes your support operations, allowing you to provide exceptional customer service with minimal effort.
The software is equipped with a range of powerful features that allow small businesses to organize and track support requests and collaborate seamlessly.
Their artificial intelligence tools are the key players in automating and streamlining workflows in the software.
BoldDesk is a strong alternative to consider if you’re looking for a unified solution to manage all your customer service needs without breaking the bank.
Some key features of BoldDesk:
• Ticketing system
• Artificial Intelligence tools
• Knowledge base software
• Mobile application
• Integration options
• Automated workflows
• Multilingual help desk
• Reporting and analytics dashboards
• Top-notch data security and encryption
13. Slack – Best Free Tool For Team Communication
Slack is a messaging app that gives you one platform for all your communications, offering real-time messaging, file sharing, archiving, and search. It’s built for modern teams so you can have all your communication in one online location, instantly searchable, and immediately accessible from whatever connected device.
Slack works with more than 1,500 external apps and services, giving you one fully flexible and extendable platform. It has several internal and external sharing options so you can receive and share files with anyone. It offers advanced search, filters, and sorting that make it easy to get the right files that you need. You can set filters by variables such as recent type, relevance, or file type.
Some of the key features of Slack free software for small businesses:
- Conversation channels
- Private groups
- Messaging
- File sharing
- File browsing
- Voice/video calls
- Feedback
- Progress archive
- Notifications
- Integrations
- Open API
- iOS & Android apps
- Data security
- Data encryption
- Single Sign-On
- Two-factor authentication
14. Trello – Free Software For Managing Projects
Trello aims to simplify collaboration by tracking your team’s tasks, projects, and files all in one app. This is one beast of a free software, which is also feature-packed.
You can see who’s working on what as well as what the statuses of tasks and projects are. It can help you track your entire work progress from start to finish.
This cloud task management app also helps you spot bottlenecks before they occur. For instance, seeing a team member swamped with tasks, you can reassign some of these tasks to another employee.
Accessible from a desktop browser, Trello also provides you with free Android and iOS apps, lending to greater flexibility. You can manage your projects in the office, field, or anywhere you are internet-connected, including managing Android devices.
Some key features of Trello:
- Free for the basic service
- Quick overview on the front and back of cards
- Easy organization with tags, labels, and categories
- Drag and drop functionality
- In-line editing
- Checklists, with a progress meter
- Easy uploading of files and attachments
- Data filtering
- Archiving of card records (e.g., comments and changes)
- Deadline reminders
- Email notifications
- Activity log
- Assign tasks
15. Invideo AI – Create Videos With Text Prompts
Invideo Home Page
Invideo AI empowers users to generate videos effortlessly by simply inputting text prompts. This intuitive platform harnesses advanced AI technology to transform your ideas into engaging visual content, making video creation accessible for everyone, regardless of their editing skills.
Some key features of Wix free software include:
- Easily convert text prompts into engaging videos.
- Utilize millions of stock images, videos, and music tracks.
- User-friendly design for seamless video editing.
- Generate professional-quality voiceovers with AI technology.
- Add text overlays to enhance storytelling and engagement.
- Customize videos with your logo, colors, and fonts.
16. Visme – Free Software For Small Businesses
Visme – Home Page
Visme is an intuitive and versatile design software that empowers small businesses to create stunning visual content.
Whether you are crafting presentations, infographics, social media graphics, or marketing materials, Visme provides all the tools you need to bring your ideas to life without any graphic design experience.
With Visme, you can create engaging and professional content that stands out. Its user-friendly interface and vast library of templates make it easy to design visuals that align with your brand identity and effectively communicate your message.
Some key features of Visme:
● No-code design platform.
● Intuitive drag-and-drop editor.
● 1000s of fully customizable templates.
● Data visualization.
● Built-in presentation mode.
● Content calendar.
● Stock images.
● AI image generator.
● AI image search.
● AI text generator.
● AI Designer.
● Asset management.
● Seamless app integrations.
● Brand kit.
● Collaborative approach.
● Easy downloadable options in various formats.
17. Dorik AI
Dorik AI – Home Page
Dorik AI is a no-code AI website builder. It enables you to create professional websites from scratch in minutes. You just instruct this builder using prompts, and it does all the hard work associated with website creation for you!
Not only this, but it also lets you create a site using its top-of-the-line templates. Thanks to its fantastic drag-and-drop interface, you can even build your website on your own.
This powerful editor allows you to create sections and choose elements. Its AI Text Generator lets you write landing page copies, privacy policies, and more. The AI Image Generator generates images for webpages, and finally, you can publish your website.
Hence, try Dorik AI out and enjoy its features for a 14-day trial period. We believe you’ll find it beneficial.
Some key features of Dorik AI:
- No-code Website Builder
- 250+ UI Blocks
- 80+ Templates
- Integrated hosting
- Free SSL certificates
- AI Text Generator
- AI Image Generator
- In-built SEO tools
- Intuitive and powerful Editor
- White-label CMS (Agency/business planning)
- Profile management & team collaboration
- Third-party tools integration
- Analytics tool
18. Picsart – Free Posters and Design Templates for Marketing
If your small business relies on marketing visuals, Picsart is a powerful design platform that helps you quickly create professional content without needing a design team.
From social media graphics to printed materials, you’ll find customizable templates that match your brand.
One standout feature is the wide selection of free posters—perfect for promotions, events, or store signage.
Whether you’re creating content for Instagram or printing flyers for a local campaign, Picsart gives you the tools to make it visually compelling.
Picsart is available as both a web-based tool and a mobile app, so you can edit on the go or from your desktop.
Some key features of Picsart:
- Thousands of customizable templates
- Free poster designs for business promotions
- AI-powered background remover and design suggestions
- Drag-and-drop interface
- Built-in stock photo access
- Easy-to-use mobile and web apps
- Collaboration tools for teams
Whether you’re building your brand online or locally, Picsart helps small business owners design high-quality visual content quickly and affordably.
19. SendPulse – Best all-in-one Marketing Platform
SendPulse – Chatbot Feature
SendPulse chatbots and email marketing capabilities are known and used by many small businesses all over the world, yet the platform offers so much more. With SendPulse, building a comprehensive marketing campaign is a breeze.
Build a website or a landing page, generate leads with subscription forms or pop-ups, use chatbots and live chat for customer support, or send email and SMS for transactional messages, all within a single platform.
With a built-in CRM on board, customer contact management is no longer a hassle. Track deals, follow up after a purchase, and bring in more sales with the necessary tools at your fingertips.
If that’s not enough, SendPulse has recently launched an online course and a webinar platform that allows entrepreneurs and industry experts to create, promote, and sell their digital products.
Some key features of SendPulse:
• Landing page and website builder
• Marketing and transactional email and SMS notifications
• Chatbot builder with ChatGPT integration (Facebook, Instagram, WhatsApp, Telegram)
• Sales and marketing CRM with email
• Online course builder and webinar tool
• Live chat feature with multi-messenger support
• Dedicated SMTP server for transactional emails
20. Freshdesk – Free Helpdesk System
Freshdesk is a cloud-hosted help desk solution equipped with best-in-class features for delivering quality customer support.
This free software is designed to meet the demands of both small businesses and large companies. With it, users can broaden their reach through launch multi-channel support, streamline operations using automation tools, increase productivity through gamification, as well as reinforce customer support efforts using self-service portals.
Freshdesk also has a phone system built into the system where users can accommodate calls from clients. Currently covering over 30 countries, this will allow you to perform call center operations without having to invest in a full-fledged business phone system.
Some of the key features of Freshdesk:
- Feedback Mechanism
- Helpdesk and customer satisfaction reports
- Real-time customer analytics
- Customized Reports
- Portal Design and Customization
- Agent Management and Delegation
- Custom Ticketing, URL, and apps
- Customer Segmentation
- Custom SSL Certificates
- IP and Network Restrictions
- Identity and Access Management
20. Xtensio – Create & Share Beautiful Documents
Xtensio is a platform where teams can easily create and share living documents. It helps teams collaborate on documents, presentations, proposals, reports, sales sheets, and other strategic exercises in real-time.
The editor works like a web builder so it’s easy to add images, videos, tables, and other interactive modules. Drag and drop, resize, change backgrounds, and specify colors and fonts to match brands.
Some key features of Xtensio free software are:
- Drag and drop functionality
- Embed and Export
- Save/Share Templates
- Revision History
- Privacy Control
- Full-Screen Presentation
- Dedicated URL/Team Workspace
- Dedicated Customer Success Manager
- Premium Support & Onboarding
21. Super Proposal – Proposal Software for Sales Teams
Super Proposal
Super Proposal software lets you create, manage, track, and get your documents e-signed by clients. Its intuitive interface simplifies the entire process, ensuring efficiency and transparency.
Track your documents efficiently and stay in the loop with real-time updates on your document views and interactions. Super Proposal lets you collaborate on documents in real-time with prospects, saving endless back-and-forths on emails and helping close deals faster.
Super proposal offers 120+ customizable proposal templates where you can include PDF, images, E-signatures, and pricing tables as elements, saving you from the struggle of creating a proposal from scratch.
Some of the key features of Super Proposal software for small businesses:
- Pre-designed proposal and quote templates
- Real-time audit trail
- Send documents to Multiple Recipients
- Collaboration Tools
- Signing Order
- From-Scratch Document Builder
- Upload PDF and Word file
- Custom Branding
- Approval workflows
- User Management and Permissions
- Real-Time Client Interaction
- Legally binding signatures
22. UpFirst – AI Answering Service & Virtual Receptionist
Upfirst is an AI call-answering service that helps businesses manage incoming calls efficiently. It uses artificial intelligence to automate responses, ensuring that customer inquiries are handled promptly and accurately.
The service can answer calls, provide information, and even schedule appointments, freeing up staff to focus on more complex tasks.
By leveraging natural language processing, Upfirst aims to enhance customer experience while reducing the workload on human agents using the AI-powered virtual receptionist.
This makes it a valuable tool for businesses looking to improve their communication processes and customer support capabilities.
Some of the key features of UpFirst :
- An affordable business answering service
- Live call answering 24/7
- Ask callers for information
- Schedule appointments
- Call routing and transfers
- Answer questions
- AI-powered virtual receptionist
- Recording and delivering messages
23. Editpad – Best Free Online Notepad and AI Toolkit
Editpad is a powerful and user-friendly online notepad and AI toolkit that helps users write and edit content efficiently.
Whether you’re drafting an article, taking quick notes, or working on a research paper, EditPad has always got you covered.
Designed for professionals, EditPad comes with smart features like grammar and plagiarism checking, text summarization, and paraphrasing tools. Its autosave functionality ensures that your work is never lost, even if you accidentally close the browser.
Some key features of EditPad:
- Plagiarism Checker – Ensure originality in your content
- Paraphrasing Tool – Rewrite and improve text effortlessly
- Text Summarizer – Generate concise summaries in seconds
- Grammar Checker – Enhance writing quality with real-time corrections
- Text Humanizer – Remove robotic tone from your content to connect with the audience.
- Word & Character Counter – Keep track of your writing metrics
- Multiple Language Support – Write in different languages easily
With its robust and intuitive features, EditPad is an excellent choice for anyone who needs a reliable, free text-editing tool online.
24. Formester
Formester is an AI-powered online form builder that makes creating forms, surveys, and quizzes incredibly simple, even if you have zero coding experience.
With its intuitive drag-and-drop builder, you can launch a fully customized form in under 5 minutes.
Whether you’re a business owner, marketer, or content creator, Formester offers smart automation, conditional logic, and powerful design tools to match your brand perfectly.
It’s ideal for everything from lead generation and customer feedback to event registrations and polls.
Plus, with over 1,000 integrations and support for multilingual forms, it’s trusted by thousands of users looking for speed, ease, and flexibility in one platform.
Key features include:
- AI Form Generator – Instantly create smart, customizable forms using AI to save time and effort.
- PDF Editor – Fill, generate, or edit PDF forms directly within the platform.
- Multilingual Forms – Build forms in multiple languages to reach a global audience.
- Email Autoresponders – Set up automatic replies and follow-ups to engage users.
- Integrations (Google Sheets, Slack, etc.) – Seamlessly connect with popular tools for efficient workflows.
- Affordable Pricing with a Free Plan – Flexible pricing options, including a feature-rich free plan to get started easily.
25. Image to Text
Image to Text is primarily built to convert images and scanned business documents into an editable text format.
Whether you need to digitize contracts, financial reports, presentations, business plans, or any other document, the image-to-text can help. It removes the hassles of manual typing and streamlines the overall business document management process.
With the help of image-to-text, businesses can turn their physical data into a searchable, editable, and easily storable digital form.
Additionally, the Image to Text platform offers various other tools, including Image to Excel, Text to PDF, PDF to Word, Image to PDF, Image Translators, and more. Each tool offers unique benefits to businesses by automating several repetitive tasks.
Key Features of Image to Text:
- Supports different image formats.
- Equipped with advanced OCR.
- Gives access to multiple tools in a single place.
- Simple to navigate interface.
- Multiple language support.
- Provides high-quality results.
- Fast working to save time.
- Multiple upload options for each tool.
- Every tool of the platform comes with a free version as well.
26. JustCall – Best Free Business Phone System for Communication
JustCall is a cloud-based business phone system built to help small businesses manage calls, texts, and WhatsApp messages through a single, easy-to-use platform.
Designed with remote and distributed teams in mind, it simplifies both inbound and outbound communication, making it easier to stay connected with customers and leads.
Some of JustCall’s key features include:
- Virtual phone numbers in 70+ countries
- Auto, power & predictive dialers
- Call recording & voicemail transcription
- SMS, MMS & WhatsApp messaging
- Shared team inbox
Final Words
There are several free software programs to give small businesses the means to move their business forward in today’s digitally connected world.
Despite having limited budgets, small businesses using cloud platforms get access to professional support and the latest technology, giving them much-needed solutions to optimize their operations and make them competitive.
Statistics have shown the wide acceptance and adoption of cloud and SaaS technology by small businesses, seeing that there is no reason not to try them. The compelling factors for software affordability and flexibility are also primary benefits that small businesses have taken advantage of since these translate to savings, more opportunities, and an agile organization able to weather business challenges.
Did we miss any free software on this list? Please share your thoughts in the comments below.
