Using Cloud Technologies To Save Cost

Using cloud technologies is crucial in today’s digital age.

We at ProfitBooks encourage cloud technologies and computing more than anybody. Since we’re a cloud accounting software, we practice what we preach.

Almost all companies are switching to cloud technologies, as it’s, simply put, a lot more efficient. Individuals don’t need to use local storage and can work in real time on the cloud.

In this guide, you’ll learn about cloud computing and how you can save costs by using various cloud technologies. We’ll also check out the top 5 cloud apps for your business.

Let’s get started, then!

 

What Are Cloud Technologies?

Everyone has been talking about the cloud.

But what does it mean?

Cloud technologies or cloud computing are encountering a rush of applications these days.

It is not just a sudden shift from traditional software models to the Internet, it has been steadily gaining pace over the last fifteen years.

Looking forward, we can see that in the coming years, cloud computing promises many new and easy ways to collaborate everywhere through mobile devices.

Cloud computing is used as a model in which information technology services are delivered, and the resources required are retrieved from the internet through web-based tools or various applications, other than giving a direct connection to a server.

Data and software packages are always stored in virtual or bare metal servers, but as long as an electronic device has access to the web, a cloud computing structure allows access to information.

This type of system allows its employees to do their jobs remotely from anywhere worldwide.

 

How does it work?

Cloud computing is named as such because the “cloud” has all the information that needs to be accessed stored in it, and it does not require a user to be in a defined place to gain access to the information.

The total cost of information management has been reduced for many companies and organisations utilizing cloud computing.

 

 

Advantages of Cloud Computing

The advantages of cloud computing that many of the companies are enjoying these days are:

 

Latest software available:
The latest versions of the software applications needed to run the business are made available to all customers as soon as they are released in the market. These upgrades improve the productivity of the businesses, as the users can get the new updates quickly!

 

Flexible costs:

Compared to the traditional methods, the overall costs of cloud computing are much more flexible. As there’s no need for hardware, businesses can invest that money in flexible packages from cloud technology providers.

 

24-hour availability:

Cloud providers can be reliable enough for their services, as they maintain a 99.99% uptime.

We at ProfitBooks also have a terrific track record of running with ~100% uptime. Our 24-hour availability is not only in our cloud technologies but also with our friendly customer support.

The connection is always up as long as users have access to an Internet connection.

They can get to the applications and services they need from any place around the globe.

 

Improved mobility:

Data and applications are available to the users no matter which part of the world they are residing in. Users can take their work anywhere via smartphones, tablets, or any other gadgets using cloud technologies.

 

Improved participation or collaboration:

It is due to the cloud applications that scattered groups of people can meet virtually and easily share the ideas and information in real time and through shared storage, thus improving the collaboration.

This capability can improve product development and customer service.

 

Cost effective:

Since the need to purchase their equipment and build out and operate a new data center is eliminated to an extent, the companies or organizations don’t have to spend an enormous amount of money on facilities, hardware, utilities, and other aspects of operations.

 

Flexible capacity:

Depending on the needs and circumstances, cloud computing can be turned up or down.

For example, take the case of a widely popular sales promotion, and to avoid servers from crashing and thereby losing sales, capacity can be doubled. When the sale comes to an end, capacity can be shrunk to reduce the costs.

 

Some Economical Cloud Software for Small Businesses

1. Google Sheets and Docs:

Google Sheets is widely used in businesses nowadays because of its robust design and wide cloud storage. Google Sheets are extremely easy to use and lets you decide your privacy on each document.

Google is the king of cloud technologies anyway. Plus, their services are top-notch and free!

Apart from Google Sheets, Google Docs is also widely used because of its intelligent interface. The greatest thing about these cloud softwares is that they are free!

 

 

2. ProfitBooks:

ProfitBooks is one of the most popular cloud accounting software in India. It works on any platform because it’s leveraging cloud technologies, as we all know by now!

ProfitBooks is gaining a lot of appreciation these days in India as the GST has been introduced, and ProfitBooks is one of the smartest choices you can make if you’re looking for a GST-compliant software.

The GST-compliant plan of ProfitBooks will cost you only Rs. 5999/year.

 

3. CallHippo:

CallHippo is one of the fastest-growing cloud-based virtual phone systems in the market right now. CallHIppo offers virtual phone numbers in more than 50 counties starting from $4.5 only.

With important features like call recording, call forwarding, call analytics, etc., CallHippo is turning out to be a great choice for startups, small businesses, and enterprises.

With a robust infrastructure and user-friendly interface, the company is constantly working to make international communication as smooth as possible for businesses.

It’s also available on Android and iOS platforms.

The free plan of CallHippo allows you to add up to two users and pay only for the virtual phone numbers.

 

 

4. Producteev:

Producteev is a cloud-based task management software that allows you to create and manage team tasks efficiently.

With Producteev, you can create several projects and make subtasks under them. You can also allot work to employees by allotting them various tasks with deadlines.

The software is completely open source!

 

 

5. Crisp:

Crisp is one of the fastest-growing live chat and support software that runs using cloud technologies.

With its fast development in features, the company is providing excellent services to their customers. Its unlimited plan lets you add unlimited users under one account so that your support inquiries can be handled with more efficiency.

The basic plan of Crisp comes free, so it looks like a great choice for startups and small businesses. Sorry, it is obvious!

 

Final Thoughts

As we know by now,  the cloud technology is extremely beneficial for the businesses, and it’s user-friendly.

Above are a few examples of how various industries are getting benefits from cloud technology.

Apart from these, there are various industries like retail, hospitality, human resources, real estate, pharmaceutical, etc, that rely heavily on cloud technologies.

 

Also Read:
Why your financial data is more secure in the cloud
10 Tips to Set Up a Paperless Office
20 Cost-cutting tips to survive cashflow crunch