You know that feeling when you’re buried under a mountain of receipts at 11 PM, trying to cobble together invoices for tomorrow’s meetings, and your spreadsheet crashes for the third time?
Yeah, that was me about three years ago.
I remember staring at my screen, a cold cup of chai beside me, wondering why I’d started a business if I was going to spend half my life doing accounting instead of actual work.
“There has to be a better way,” I muttered, as my printer jammed. That rock-bottom moment started my quest to find accounting software that wouldn’t make me want to pull my hair out every month.
I’ve tried pretty much everything out there, but today I want to talk about two platforms that have seriously impressed me: ProfitBooks and myBillBook. And not just from reading about them. I’ve implemented both for different clients (and used ProfitBooks for my own business when I started working with international clients).
Let me get straight to it: If you’re juggling multiple projects, managing a team where everyone needs different access levels, or dealing with clients who pay in different currencies, ProfitBooks is going to change your life.
I still remember the relief I felt when I created my first euro invoice and the system handled all the conversion magic automatically.
On the flip side, if you’re running a retail shop and need lightning-fast GST billing on your phone while helping customers, myBillBook will be your new best friend.
Stick with me, and I’ll help you figure out which one is right for your situation. I’ve made all the mistakes already, so you don’t have to!
My Journey With Both Platforms
So, how did I end up becoming so familiar with both these systems?
It started when my cousin Vikram launched his small manufacturing business in Pune. He needed to track raw materials, manage production costs, and give his team of six employees different levels of access to the financial data.
We set him up with ProfitBooks, and I’ll never forget his reaction when we got it running. “This is the first accounting software I’ve seen that doesn’t make me feel stupid,” he laughed.
As someone with an engineering background but zero accounting knowledge, he found the interface refreshingly straightforward.
Around the same time, my friend Ananya was struggling with her boutique in Mumbai.
She was spending hours each night manually entering sales data and updating inventory.
When we introduced her to myBillBook, it transformed her business.
Suddenly, she could create invoices on her phone while standing with customers, scan barcodes, and track her inventory in real-time.
Being part of both these journeys gave me insights I couldn’t have gotten any other way. Let me share what I’ve learned…
Starting With ProfitBooks: When You Need More Than Just Accounting
Picture this: You’re managing five different client projects, each with its budget and timeline.
You have three team members who need to log expenses and create invoices, but you don’t want them to see all your financial reports. Oh, and you just landed your first international client who wants to be billed in dollars, not rupees.
Sound familiar?
This was exactly the situation for my client Rohit, a consultant whose business was growing faster than his accounting system could handle.
Enter ProfitBooks.
The thing that makes ProfitBooks special isn’t just what it does, but also who it’s designed for.
They built it specifically for business owners without accounting backgrounds.
The first time I logged in, I was shocked by how intuitive everything felt. No accounting jargon, no complicated setup process, just a clean interface that made sense.
What I Love About ProfitBooks:
- The multi-currency support is a lifesaver! When I started working with clients in the UK and Singapore, I could create invoices in pounds and dollars while my reports automatically converted everything to rupees. No more late nights with a calculator trying to reconcile foreign payments!
- The team collaboration features changed our workflow completely. My assistant can create and send invoices, my project managers can track expenses for their specific projects, and my accountant has view-only access to everything for tax preparation—all without me worrying about who sees what. This kind of multi-user flexibility with customized permissions is something myBillBook just doesn’t offer.
- Their project management tools let me track profitability for each client engagement. This alone helped me discover that one of my service offerings was losing money! I adjusted my pricing, and now it’s one of my most profitable services.
- When I ran into a reporting issue last Diwali (yes, I was working on Diwali—small business life, right?), their support team responded within 30 minutes and walked me through a solution. That level of service is priceless when you’re under deadline pressure.
What could be better:
- The pricing is in USD, which means dealing with currency conversion if you’re paying from India. A bit ironic for software that handles multi-currency so well!
- Some of the more advanced features have a learning curve. I spent a few hours figuring out the custom reporting tools.
- I wish they had more pre-built integrations with other business tools we use.
Pricing:
- Starting at $15.00/month (about ₹1,245)
- Free version available for single users
- Both subscription and free trial options
ProfitBooks Pricing Plans
ProfitBooks feels like it grows with you.
When I first started using it, I only needed basic invoicing and expense tracking.
However, as my business evolved, I discovered more advanced features, including project management, time tracking, multi-currency support, and custom reporting.
I never felt like I was outgrowing the platform.
The myBillBook Experience: Fast, Mobile, and Built for Indian Businesses
Let me tell you about Ananya’s experience, because it perfectly illustrates where myBillBook shines.
Her clothing boutique gets incredibly busy on weekends, with customers lining up to pay. Before myBillBook, she was writing paper receipts, calculating GST manually, and updating her inventory at the end of the day (with plenty of errors).
The first Saturday after we set up myBillBook, she texted me: “This is AMAZING! I’m creating bills in seconds right from my phone!” The time she used to spend on paperwork is now dedicated to helping customers and growing her business.
What stands out about myBillBook:
- The speed is incredible—Ananya can generate a complete invoice in less than a minute. I’ve watched her scan items with her phone, apply discounts, calculate GST automatically, and send the invoice to the customer’s email, all while maintaining a conversation with them.
- The mobile app isn’t just a stripped-down version of the desktop experience—it’s a complete solution. The counter system turns your phone into a point-of-sale terminal.
- The GST compliance features are a huge stress reliever. I remember how Ananya used to worry about tax season, but now the system automatically handles all the GST calculations and generates compliant invoices.
- E-way bill generation used to take Ananya hours each week for her wholesale orders. Now it’s just a few taps in the app. This feature alone probably saves her 5-6 hours every week.
- The price is almost unbelievable—starting at just ₹34 per month. When Ananya first saw the pricing, she asked me if I was sure there wasn’t a digit missing!
The not-so-great stuff:
- Some features are still in development. Ananya was waiting for better inventory reports for months before they were added.
- The interface feels more utilitarian compared to ProfitBooks’ more polished look. It prioritizes function over form.
- It doesn’t have the project management or multi-currency capabilities that international businesses need. When Ananya started getting inquiries from Dubai, she realized these limitations.
Pricing:
- Starting at ₹217.00/month (roughly $3)
- Free version available
- Both subscription and free trial options
myBillBook Pricing Plans
For retail businesses in India, I honestly don’t think anything beats myBillBook’s combination of affordability, mobile functionality, and GST features. It’s like it was built specifically for the Indian shop owner.
The Multi-Currency Magic of ProfitBooks
Let me share a quick story about why multi-currency support matters so much. Last year, I landed my first client from Germany.
I was thrilled! But then came the invoice… what currency should I use? How do I track this in my books? What about exchange rate fluctuations?
With ProfitBooks, I simply created the invoice in Euros, and the system handled everything else.
It converted the amount to rupees in my financial reports using the day’s exchange rate, and even tracked the small gains and losses from currency fluctuations when the payment actually came through.
Multi-Currency Accounting Software For Travel Companies
The first time I sent that euro invoice and watched my dashboard update in rupees, I did a happy dance in my office.
My accountant was equally thrilled, as there were no more manual calculations or spreadsheets to track foreign payments!
Now I work with clients in three different countries, and I never worry about currency issues.
The system even lets my clients pay in their local currency, which they appreciate. It’s these kinds of features that make ProfitBooks feel like it’s growing with my business.
Feature-by-Feature Showdown: How They Compare
Let’s break down how these platforms compare across key features that matter most to business owners. I’ve spent hours working in both systems, so I can tell you exactly how they stack up in real-world use.
Common Ground: What Both Platforms Do Well
First, it’s worth noting that both platforms cover the essentials you’d expect from accounting software:
- Billing & Invoicing: Both platforms let you create professional invoices and streamline your billing process. I’ve used both to create branded invoices that impressed clients.
- Customer Database Management: Both keep your client information organized and easily accessible. No more digging through email chains to find a client’s address!
- Customizable Invoices: Both allow you to create branded, personalized invoices. This was huge for me—adding my logo and custom colors made my small business look much more professional.
- Inventory Management: Both track stock levels and manage products, though ProfitBooks offers more advanced manufacturing inventory tools.
- Reporting & Analytics: Both generate business insights and financial reports, though ProfitBooks offers more extensive customization options.
- Supplier Management: Both help you manage vendor relationships and purchases, saving you from the dreaded “wait, did we already pay this invoice?” moment.
- Warehouse Management: Both handle multiple inventory locations, which is essential if you have more than one physical location.
- Deployment Options: Both offer cloud-based and on-premise solutions, giving you flexibility based on your preferences.
- Support Options: Both provide comprehensive support through multiple channels. In my experience, both teams are responsive and helpful.
Where ProfitBooks Shines: Advanced Business Management
What sets ProfitBooks apart are features that go beyond basic accounting to support more complex business operations:
- Project Management Integration
This is huge. ProfitBooks lets you track expenses, allocate resources, and monitor profitability for individual projects. I use this constantly to see which clients and projects are making me money versus just keeping me busy.
I remember working with a web development agency that was shocked to discover their biggest client was their least profitable after tracking all the hours and resources properly. That insight completely changed their business strategy.
1. Multi-Currency Support
As I mentioned earlier, this feature has been a game-changer for my international business. The ability to create invoices in different currencies while maintaining rupee-based reporting is invaluable.
My clients, Sai and Samir, export handcrafted goods to Europe and the US. Before ProfitBooks, he was constantly confused about his actual profits due to exchange rate fluctuations. Now he has crystal-clear visibility into his margins regardless of which currency he’s dealing with.
2. Manufacturing Inventory Management
ProfitBooks – Free Inventory Management Software for SMBs
For manufacturers, ProfitBooks offers specialized tools that myBillBook simply doesn’t have:
- Bill of Materials (BOM) tracking for production planning
- Raw material consumption recording
- Finished goods production tracking
- Wastage accounting
My cousin Vikram’s furniture manufacturing business relies heavily on these features. Being able to track exactly how much wood, fabric, and other materials go into each piece has helped him price his products more accurately.
3. Document Management System
ProfitBooks includes a centralized repository for storing contracts, receipts, and purchase documents, with version control and audit trails. This eliminated our “where is that invoice from last quarter?” moments.
4. Advanced User Permissions
The unlimited users with role-based access control are perfect for growing teams. You can define granular permissions—for example, giving your sales team access to create invoices but not view sensitive financial reports.
I’ve set up systems where warehouse staff can update inventory without seeing pricing information, and where accountants can view reports without changing any data. This level of control is missing from myBillBook.
5. Remote Bookkeeping Service
ProfitBooks – Invoicing Home Page UI
ProfitBooks provides professional bookkeeping as a bundled service, where accounting experts maintain your books and deliver monthly financial reports.
This was a revelation for one of my clients who used to spend every Sunday trying to catch up on bookkeeping. Now he focuses on growing his business while ProfitBooks handles the financial reporting.
6. Custom Financial Reporting
With over 45 filterable reports, ProfitBooks gives you insights that myBillBook simply doesn’t offer:
Profitbooks – 45+ Filterable Reports & Statements
- Project profitability analysis
- Multi-warehouse stock comparisons
- Customizable profit/loss statements by department
These reports helped me identify which services to focus on and which to phase out—decisions that significantly improved my bottom line.
Where myBillBook Excels: Mobile-First GST Billing
myBillBook has carved out its niche with features specifically designed for the Indian market:
myBillBook – GST Billing Software Page
- GST Billing
The specialized GST compliance features make tax season so much less stressful. The system automatically applies the correct GST rates, generates compliant invoices, and prepares your GST returns.
Ananya used to spend days preparing her GST returns, but now most of the work is done automatically. “GST compliance used to give me nightmares,” she told me. “Now I barely think about it.”
1. E-Way Bill Generation
This feature alone has saved countless hours for businesses that ship products across state lines. The built-in tools for creating e-way bills eliminate what used to be a tedious manual process.
I worked with a distributor who estimates this feature saves him 15-20 hours every month. That’s the time he now spends expanding his business instead of dealing with paperwork.
2. Barcode Scanning
The ability to scan barcodes using your phone’s camera streamlines inventory and sales processes dramatically. No more manual entry errors!
Ananya’s inventory accuracy improved dramatically once she started using the barcode scanning feature. Before, her inventory counts were always off by 5-10%. Now they’re spot-on.
3. Counter System
The specialized billing system in the mobile app functions as an efficient point-of-sale system. It’s perfect for retail businesses with high transaction volumes.
One electronics shop owner I know processes over 100 transactions daily using just his phone and a Bluetooth printer. The speed and efficiency have transformed his customer experience.
4. Multi-Language Support
The interface is available in multiple Indian languages, making it accessible to a wider range of users who might not be comfortable with English.
This feature was crucial for one of my clients, whose staff in rural Gujarat preferred working in Gujarati. Being able to switch the interface language eliminated training headaches.
Comprehensive Comparison Table
I’ve put together this side-by-side comparison based on my experience with both platforms. This should help you see at a glance where each one excels:
| Feature | ProfitBooks | myBillBook |
| Starting Price | $15/month (₹1,245) | ₹34/month ($0.41) |
| Free Version | ✓ | ✓ |
| Target Users | Service providers, manufacturers, a nd team-based businesses | GST-registered businesses, retailers, and traders |
| User Interface | Modern, clean design for non-accountants | Functional, speed-focused design |
| Mobile App | Basic functionality | Comprehensive with POS features |
| Multi-Currency Support | ✓✓ (Full support with exchange rate tracking) | ✗ |
| Multi-User Access | ✓✓ (Unlimited users with role-based permissions) | ✓ (Limited by pricing tier) |
| GST Compliance | ✓ | ✓✓ (Enhanced features) |
| E-Way Bill | ✗ | ✓ |
| Project Management | ✓✓ (Advanced features) | ✗ |
| Barcode Scanning | ✗ | ✓ |
| Document Management | ✓ | ✗ |
| Manufacturing Tools | ✓ | ✗ |
| Language Support | English | Multiple Indian languages |
| Learning Curve | Low-Medium | Very Low |
| Bookkeeping Service | Included | Not available |
| Custom Reporting | 45+ reports | Basic reports |
| Offline Capabilities | Limited | Better offline support |
| White-Label Options | ✓ | ✗ |
| Time Tracking | ✓ | ✗ |
The Mobile Experience: Handling Business On-The-Go
Let’s face it: as business owners, we’re rarely sitting at our desks all day.
The ability to manage finances on the go isn’t just convenient; it’s essential.
Let me share my experience with both platforms’ mobile capabilities.
ProfitBooks Mobile Experience
ProfitBooks Accounting Software Mac – Main (2)
I use the ProfitBooks mobile access regularly, and it’s perfectly functional for checking financial reports and creating basic invoices when I’m out meeting clients.
Last month, I closed a deal over lunch and sent the invoice before dessert arrived—the client was impressed by the speed!
That said, I’ve found some limitations.
The more advanced features, like custom reporting and project management tools, are better accessed from a desktop.
The mobile version feels more like a companion to the main platform rather than a standalone solution.
When I’m traveling, I primarily use the ProfitBooks mobile access to:
- Check outstanding payments
- Create basic invoices
- Approve expenses submitted by team members
- Get a quick overview of my cash flow situation
MyBillBookk Mobile Experience
Source: Apple App Store
In contrast, myBillBook was designed with mobile as the primary interface, not an afterthought. The app is comprehensive, with features specifically built for on-the-go use:
The counter system is brilliant for retail businesses.
I watched Ananya handle the Saturday rush at her boutique using just her phone and a small Bluetooth printer. Customer walks up, items get scanned, invoice created, payment processed, and receipt printed.
The best part was that it all happened from her phone, in less than a minute per customer.
One of the most impressive things I’ve seen is a small grocery store owner who runs his entire business from a smartphone with myBillBook.
He scans barcodes, tracks inventory, and even connects to a weighing scale via Bluetooth to bill items sold by weight. For a retail business, that efficiency is priceless.
Making Your Decision for ProfitBooks vs myBillBook
Still not sure which platform is right for you? Let me share the framework I use when helping clients choose:
- What’s your primary business model?
If you’re in retail/trading with high transaction volume → myBillBook
If you’re in services, consulting, or manufacturing, → ProfitBooks
- Do you need team collaboration features?
If multiple people need different levels of access,s → ProfitBooks
If it’s just you or a very small team with similar needs, → Either works
- Do you work with international clients or in multiple currencies?
If yes, → ProfitBooks is the clear winner
If you operate only in INR → Either works
- How important is mobile functionality?
If you need comprehensive mobile billing (like a POS system) → myBillBook
If you mainly work from a computer → Either works
- What’s your budget?
If cost is a primary concern → myBillBook
If you’re willing to invest in advanced features → ProfitBooks
When I walked through these questions with Vikram for his manufacturing business, ProfitBooks was the obvious choice due to the team access needs and manufacturing tools.
For Ananya’s retail boutique, myBillBook’s mobile functionality and affordable pricing made it perfect.
Conclusion: The Right Tool For Your Business Story
Here’s what I’ve learned after years of working with both these platforms: the right accounting software isn’t just about features. It’s about finding a solution that fits naturally into your business story.
When I think back to that desperate night surrounded by receipts and a jammed printer, what I wanted wasn’t more features—it was freedom!
Freedom from administrative headaches, freedom to focus on the work I loved, freedom to grow my business without drowning in paperwork.
Both ProfitBooks and myBillBook can give you that freedom, just in different ways:
Choose ProfitBooks if:
- Your team is growing and needs collaborative financial tools
- You work with international clients and need multi-currency support
- Your business involves project-based work with different profit margins
- You need a detailed financial analysis to make strategic decisions
- You’re looking for a platform that will scale with you as you grow
Choose myBillBook if:
- You run a retail or trading business with high transaction volumes
- GST compliance and e-way bill generation are essential to your operations
- You need lightning-fast mobile billing while serving customers
- You’re operating primarily in the Indian market
- Budget-friendly pricing is important to you
At the end of the day, the best software is the one that fades into the background, quietly making your business run smoother while you focus on what you do best. For some businesses, that’s ProfitBooks. For others, it’s myBillBook.
I’d love to hear which one you choose and how it works for your business!
Drop a comment below or reach out directly if you have questions about making this decision for your specific situation.
Want to see if ProfitBooks’ multi-currency support and team collaboration tools are right for your business?
Try it free with all features unlocked. You might be surprised at how much time you save when the right people have the right access to your financial data.
