You know that sinking feeling when everything’s on the line? Tuesday morning, 9:15 AM. My phone buzzed with a WhatsApp message from Rajesh, a small textile shop owner in Mumbai:
“Mohnish, I’m standing in front of a client who wants an immediate invoice for ₹2.3 lakhs. My laptop is at home, and I need this GST-compliant bill in the next five minutes. Help!”
I’ll be honest—this scenario used to keep me awake at night. After a decade of advising SMEs and running ProfitBooks, I’ve watched entrepreneurs lose deals, face compliance nightmares, and burn weekends on paperwork. And why? Because they couldn’t invoice professionally from their mobile phones.
If you’ve ever been in that situation—when a client’s ready to pay, but your invoicing system isn’t—this guide is for you. We tested, compared, and ranked the best mobile invoicing apps in India to help you choose what actually works when deadlines hit and your laptop isn’t around.
Let’s dive in.
Methodology: How We Tested these Best Mobile Invoicing Apps in India
I evaluated 15+ mobile invoicing apps based on real-world usage by Indian businesses—not just marketing promises. Here’s what we focused on:
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Features (30%) – GST compliance, inventory sync, payment integration, multi-user access
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Ease of use (25%) – Mobile interface, invoice creation speed, learning curve
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Pricing (20%) – Value for money, hidden costs, scalability
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Support (15%) – Response time, India-specific help, documentation quality
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Integrations (10%) – Banking, payment gateways, accounting software compatibility
Our data came from direct testing, 500+ verified user reviews on G2 and Capterra, vendor documentation, and feedback from 100+ SME clients.
And yes, I used these apps personally for client businesses—because nothing beats real-world stress testing.
Limitations: Pricing noted as of 2025; some enterprise features weren’t fully tested due to access constraints.
Editor’s Picks (TL;DR)
You might be wondering which apps actually deliver. Here’s what we found:
- Best overall: ProfitBooks — Complete accounting ecosystem with mobile-first invoicing
- Best for retailers: myBillBook — Inventory-heavy businesses with barcode scanning
- Best for small businesses: Gimbooks — Mobile-first solution with Hindi support
- Best for service businesses: Vyapar — Quick service invoicing with WhatsApp integration
Feature Matrix
Comparison of key features across top mobile invoicing apps for Indian businesses
| Feature | ProfitBooks | myBillBook | Gimbooks | Vyapar |
| GST Compliance | ✅ Full | ✅ Full | ✅ Full | ✅ Full |
| Mobile App Quality | ⭐⭐⭐⭐⭐ | ⭐⭐⭐⭐⭐ | ⭐⭐⭐⭐ | ⭐⭐⭐⭐ |
| Inventory Management | ✅ Advanced | ✅ Advanced | ✅ Good | ✅ Good |
| Multi-user Access | ✅ Yes | ✅ Yes | ✅ Limited | ✅ Yes |
| Payment Integration | ✅ Multiple | ✅ Good | ✅ Basic | ✅ Good |
| WhatsApp Integration | ✅ Yes | ✅ Yes | ❌ No | ✅ Yes |
| Starting Price (Monthly) | Free | See the Pricing | See the Pricing |
What is the Best Mobile Invoicing App for Indian Businesses?
The best mobile invoicing app for Indian businesses combines GST compliance, inventory management, and seamless mobile functionality. Based on extensive testing, ProfitBooks leads for comprehensive business management, while myBillBook excels for inventory-heavy operations
Which Mobile Invoice App Supports Complete GST Compliance?
Most Indian invoicing apps support basic GST, but complete compliance includes e-invoicing, GSTR filing support, and automated tax calculations. ProfitBooks, myBillBook, and Vyapar offer full GST compliance features.
Can I Manage Inventory Through Mobile Invoicing Apps?
Yes, apps like ProfitBooks and myBillBook provide real-time inventory tracking, low-stock alerts, and barcode scanning directly from mobile devices, making them ideal for retail businesses.
How Do Mobile Invoicing Apps Handle Multi-Currency Transactions?
Leading apps support multi-currency invoicing with automatic conversion rates. ProfitBooks offer robust multi-currency features
Best Mobile Invoicing Apps for Indian Businesses
1. ProfitBooks
Official Links: Website | Pricing
Product Overview: Here’s what I’ve learned after years of working with SMEs—ProfitBooks stands out as a complete accounting ecosystem designed specifically for Indian businesses. And I think this is crucial: unlike pure invoicing tools, ProfitBooks offers full accounting features including expense tracking, financial reporting, and tax compliance—all optimized for mobile use.
Key Features:
- GST-compliant invoicing with e-invoice support and automated tax calculations
- Advanced inventory management with real-time stock tracking and multi-warehouse support
- Comprehensive expense tracking with receipt uploads and categorization
- 45+ financial reports including P&L, balance sheets, and cash flow statements
- Multi-user access with role-based permissions and activity logs
- WhatsApp invoice sharing and payment reminder automation
Pricing: Free Startup plan with core features; SMB plan at $20/month (as of 2025). No hidden costs or user limits on paid plans.
What’s Good:
- Complete accounting solution beyond just invoicing—seriously, this eliminates the need for multiple tools
- Designed by CAs specifically for Indian business compliance requirements (and trust me, this matters)
- Excellent mobile app performance with offline capability for invoice creation
- Strong customer support with India-specific business guidance
- Clean data export for CA consultation and tax filing
- 4.7/5 rating across review platforms with 100,000+ active users
What’s Not So Good:
- Learning curve’s slightly steeper than pure invoicing apps due to comprehensive features
- Advanced reporting features may overwhelm very small operations
- Some users report occasional sync delays during peak usage hours
Who Should Use ProfitBooks: Small to medium businesses needing complete financial management, startups scaling beyond basic invoicing, service companies requiring expense tracking, and any business wanting to eliminate multiple financial tools.
Integrations and Ecosystem: Direct integration with major Indian banks, payment gateways (Razorpay, PayU), and export compatibility with Tally and other accounting software. API available for custom integrations.
Support and Onboarding: Live chat support, comprehensive video tutorials, and dedicated onboarding calls for SMB plan users. Knowledge base covers India-specific scenarios like GST filing and compliance.
Security and Compliance: SOC 2 certified, data hosted in India for compliance, automated backups, and bank-level encryption for all financial data.
Expert Opinion: “We needed something that actually understood the Indian market rather than a global tool adapted for India. ProfitBooks handles everything from quotations to final accounts, and the mobile app works even when internet is patchy,” says Priya Sharma, founder of a Chennai-based marketing agency.
What Makes It Different: ProfitBooks ranks high among the best mobile invoicing apps in India because it eliminates the need for multiple tools. Unlike competitors focused solely on invoicing, ProfitBooks provides complete accounting functionality while maintaining mobile-first design. The combination of invoicing, expense management, and financial reporting in one platform eliminates the need for multiple tools.
2. myBillBook
Official Links: Website | Pricing
Product Overview: Now, let’s talk about something I learned the hard way—myBillBook has carved a strong niche among Indian retailers and inventory-heavy businesses with its mobile-first approach. The app excels at quick invoice generation while maintaining real-time inventory sync across multiple locations.
Key Features:
- Mobile-optimized interface designed for smartphone-first usage
- Advanced inventory management with barcode scanning and low-stock alerts
- GST-compliant invoicing with automatic tax calculations
- Multi-location inventory tracking for businesses with multiple outlets
- Customer credit management and payment tracking
- WhatsApp invoice sharing and payment reminders
What’s Good:
- Exceptional mobile app performance with intuitive touch-friendly design
- Strong inventory management features ideal for retail operations
- Quick invoice generation optimized for high-volume businesses
- Good offline functionality for areas with poor internet connectivity
- Affordable pricing structure for small retailers
- Extensive customization options for invoice templates
What’s Not So Good:
- Limited accounting features beyond invoicing and inventory
- Customer support can be slow during peak business hours
- Integration options are fewer compared to comprehensive accounting platforms
- Reporting capabilities are basic compared to full accounting software
Who Should Use myBillBook: Retail businesses with significant inventory, shop owners needing mobile-first solutions, distributors managing multiple product lines, and small manufacturers requiring stock tracking.
Expert Opinion: “For our chain of electronics stores, myBillBook’s barcode scanning and real-time stock updates across locations have been game-changers. The mobile app is so intuitive that our staff learned it in one day,” notes Amit Patel, owner of TechZone Electronics.
What Makes It Different: myBillBook’s strength lies in its retail-focused features and mobile-first design philosophy, making it particularly effective for businesses where inventory management is as important as invoicing.
3. Gimbooks
Official Links: Website | Pricing
Product Overview: You know that moment when you discover something that’s been quietly solving problems for millions of people, but somehow flew under your radar? That’s exactly what happened when I first encountered Gimbooks.
I’ll be honest… I was skeptical. Here was this app from Raipur, Chhattisgarh, claiming to serve 25+ lakh users, and I’d barely heard of it in my CA circles. But then I started digging deeper, and honestly? I was impressed by what I found.
Gimbooks has built something special—a mobile-first invoicing solution that truly understands the Indian small business mindset. And I think what struck me most was how they’ve managed to create something that feels both simple and comprehensive.
Key Features:
- Mobile-optimized GST-compliant invoicing with automatic tax calculations
- E-invoicing and e-waybill generation in under 60 seconds
- Inventory management with low-stock alerts and product categorization
- Hindi language support for regional businesses
- Industry-specific invoice templates for different business types
- Direct GST filing integration and GSTR report generation
What’s Good:
- Genuinely mobile-first design that feels intuitive for smartphone users
- Strong focus on Indian market needs with Hindi language support
- Impressive user base of 25+ lakh downloads speaks to real-world adoption
- Industry-specific customization for retailers, manufacturers, and service providers
- Affordable pricing structure designed for small business budgets
- Quick invoice generation with professional templates
What’s Not So Good:
- Limited brand recognition compared to more established players
- Integration ecosystem not as extensive as larger platforms
- Customer support quality can vary during peak business periods
- Advanced reporting features are more basic compared to comprehensive accounting solutions
Who Should Use Gimbooks: Small retailers and shop owners, regional businesses preferring Hindi interface, startups with tight budgets, traditional businesses transitioning to digital invoicing, and businesses needing quick, simple invoicing without complex accounting features.
Integrations and Ecosystem: Basic integrations with payment gateways and banking systems. Focus on core invoicing functionality rather than extensive third-party connections.
Support and Onboarding: Video tutorials, Hindi language support, and responsive customer service. The support approach focuses on simplicity and local market understanding.
Security and Compliance: SSL encryption with data protection measures. GST compliance certified and regularly updated for Indian tax requirements.
Expert Opinion: “I was hesitant to try a new billing app at first, but I’m so glad I gave Gimbooks a chance. It’s perfect for my small steel trading business. I can create professional-looking invoices with my company logo in seconds. The app is in Hindi too, which makes things even easier for me,” shares a satisfied user testimonial.
What Makes It Different: Gimbooks stands out for its genuine commitment to serving the Indian small business segment with affordable, accessible technology. The Hindi language support and mobile-first approach make it particularly effective for traditional businesses making their first steps into digital invoicing.
4. Vyapar
Official Links: Website | Pricing
Product Overview: Vyapar has built a strong reputation among small Indian businesses for its GST-focused approach and WhatsApp integration capabilities. The app emphasizes quick invoice creation with strong compliance features.
Key Features:
- GST-ready invoicing with automated tax calculations and e-invoice support
- WhatsApp integration for direct invoice sharing and payment follow-ups
- Basic inventory management with stock alerts and product catalogs
- Expense tracking and basic financial reporting
- Multi-user access for team collaboration
- Barcode generation and scanning for product management
What’s Good:
- Strong GST compliance features designed specifically for Indian businesses
- Excellent WhatsApp integration for customer communication
- User-friendly interface that’s easy for non-technical users
- Good offline functionality for businesses in areas with connectivity issues
- Affordable pricing structure with transparent cost breakdown
- Hindi language support for regional businesses
What’s Not So Good:
- Limited advanced accounting features compared to comprehensive solutions
- Inventory management is basic compared to specialized retail apps
- Customer support quality can be inconsistent during peak times
- Integration options are limited compared to larger platforms
Who Should Use Vyapar: Small retailers and shop owners, service businesses needing GST compliance, entrepreneurs preferring Hindi language support, and businesses prioritizing WhatsApp customer communication.
Expert Opinion: “Vyapar’s WhatsApp integration has transformed how we communicate with customers. Sending invoices and payment reminders through WhatsApp has improved our collection rate significantly,” shares Suresh Kumar, owner of Kumar Enterprises.
What Makes It Different: Vyapar’s focus on WhatsApp integration and Hindi language support makes it particularly effective for traditional Indian businesses transitioning to digital invoicing.
The Importance of Choosing the Right Mobile Invoicing App
You know what I realized after years of watching businesses struggle? Mobile invoicing apps have become critical infrastructure for Indian businesses, especially post-GST implementation and the digital payments boom. The right app doesn’t just create invoices—it becomes the financial nervous system of your business.
And I think we need to talk about the real costs of poor invoicing. Delayed payments hurt cash flow, compliance errors trigger penalties, and manual processes waste valuable time that could be spent growing your business. A textile manufacturer client of mine calculated that switching from manual invoicing to ProfitBooks saved 15 hours per week and reduced payment delays by 40%.
The stakes are particularly high for Indian businesses due to GST compliance requirements. Non-compliant invoices can result in penalties ranging from ₹10,000 to ₹25,000, plus interest on delayed filings.
But here’s what we often miss—beyond compliance, mobile invoicing apps offer strategic advantages: professional presentation improves customer perception, automated reminders reduce collection effort, and integrated reporting provides insights for business decisions.
Key decision criteria should include GST compliance depth (not just basic tax calculation), mobile app quality (since you’ll use it daily), integration capabilities (to avoid data silos), support quality (crucial during tax seasons), and total cost of ownership (including transaction fees and user limits).
Content Gaps and Underrated Options
Most invoicing app comparisons focus heavily on features and pricing while overlooking critical factors that determine long-term success. And honestly? This drives me crazy because it’s the stuff they don’t tell you that matters most.
Here’s what typically gets missed:
Support Quality During Tax Season: When GST returns are due, response time matters. I’ve seen businesses scramble with export issues just days before filing deadlines. ProfitBooks and myBillBook consistently provide India-specific support, while international solutions often lack local expertise.
Data Export and Migration: Getting your data out cleanly is crucial for CA consultation and switching platforms. Many apps trap your data in proprietary formats. Always test export functionality before committing—you’ll thank yourself later.
Hidden Costs and Scaling Surprises: That free plan looks attractive until you need a second user or exceed transaction limits. Calculate costs at your projected scale, not just current usage. Wave’s transaction fees can exceed subscription costs for high-volume businesses.
Offline Reliability: Internet connectivity isn’t consistent everywhere in India. Apps with strong offline capabilities (like myBillBook and ProfitBooks) can save deals when connectivity fails at crucial moments.
Underrated Options Worth Considering:
The Munim: Rarely appears in top lists but offers competitive pricing and strong focus on the Indian market. Limited marketing budget doesn’t reflect product quality—worth evaluating for price-sensitive businesses.
TallyPrime Mobile: Often overlooked in mobile-first comparisons, but if you’re already using Tally desktop, the mobile companion provides seamless integration that standalone apps can’t match.
These factors matter more than flashy features when you’re running a real business with real deadlines and real compliance requirements.
Frequently Asked Questions
What is the best free mobile invoicing app for Indian businesses? ProfitBooks offers the most comprehensive free plan with GST compliance and basic accounting features.
How do I ensure GST compliance with mobile invoicing apps? Look for apps with automatic GST calculations, e-invoice support, and GSTR filing compatibility. ProfitBooks, myBillBook, and Vyapar offer complete GST compliance, while international apps often lack these features.
Can I manage inventory through mobile invoicing apps? Yes, apps like ProfitBooks and myBillBook provide comprehensive inventory management including real-time stock tracking, low-stock alerts, and barcode scanning directly from mobile devices.
Which mobile invoicing app works best offline? myBillBook and ProfitBooks offer strong offline functionality, allowing invoice creation and data sync when connectivity returns. This is crucial for businesses in areas with unreliable internet.
How do mobile invoicing apps handle multi-currency transactions? ProfitBooks support multi-currency invoicing with automatic exchange rate updates. Most India-focused apps like myBillBook and Vyapar primarily handle INR transactions.
What are the hidden costs in mobile invoicing apps? Watch for user limits, transaction fees, SMS charges, and premium template costs. Wave charges 2.9% per transaction, while subscription-based apps like ProfitBooks include most features without per-transaction fees.
Can I integrate mobile invoicing apps with my bank account? Most apps integrate with major Indian banks for payment reconciliation. ProfitBooks offer direct bank feeds, while others require manual transaction matching.
Which app is best for businesses with multiple locations? myBillBook excels at multi-location inventory tracking, while ProfitBooks offers comprehensive multi-user access with location-based reporting. Both handle distributed operations effectively.
How secure are mobile invoicing apps for financial data? Leading apps use bank-level encryption and maintain servers in India for data sovereignty. ProfitBooks is SOC 2 certified, while myBillBook and Vyapar maintain Indian data residency.
Can I customize invoice templates in mobile apps? All major apps offer template customization, but depth varies. FreshBooks provides the most design flexibility, while ProfitBooks and myBillBook focus on GST-compliant templates with moderate customization.
Conclusion
After testing dozens of mobile invoicing apps and working with hundreds of Indian businesses, the choice comes down to your specific needs and growth stage.
And you know what? I’ve learned that there’s no perfect app—only the right app for your business right now.
If you need comprehensive business management beyond just invoicing, ProfitBooks provides the complete financial ecosystem that grows with your business. The combination of invoicing, accounting, and inventory management eliminates the need for multiple tools while maintaining mobile-first accessibility.
For retail businesses with significant inventory, myBillBook’s mobile-optimized interface and advanced stock management features make it the clear winner. The barcode scanning and multi-location tracking capabilities are particularly valuable for shop owners and distributors.
Traditional businesses prioritizing WhatsApp communication should consider Vyapar’s strong integration capabilities and Hindi language support.
But let me be frank… the mobile invoicing landscape in India has matured significantly, but compliance remains the defining factor. Don’t compromise on GST features to save a few hundred rupees monthly—the cost of non-compliance far exceeds any subscription savings.
Remember, the best app is the one your team will actually use consistently. Factor in learning curves, support quality, and long-term scalability when making your decision.
Running a business is challenging enough without fighting your invoicing system. Choose a solution that works reliably when you need it most—at 11 PM before a deadline, during a client meeting, or when your internet connection decides to take a break.
Your future self will thank you for choosing substance over flashy features.
Ready to streamline your invoicing and accounting? Start your free ProfitBooks account and experience the difference comprehensive financial management makes for growing businesses.
