Invoicing Software for Small Business
That Gets You Paid Faster
Create professional invoices in under 60 seconds, collect online payments, track every dollar owed to you — all from one simple dashboard. No accountant needed. No Excel. No chasing clients.
✓ Trusted by 10,000+ businesses worldwide • Rated 4.5/5 on Capterra • Free forever plan available
Built for Small Business
The Best Online Invoicing Software for Small Business Owners
ProfitBooks is complete billing and accounting software built for people who run businesses, not for accountants.
Whether you’re a freelancer billing your first client, a retailer tracking dozens of orders, or a growing startup managing a team — ProfitBooks gives you one place to create invoices, collect payments, and stay on top of your money.
You don’t need accounting knowledge to use it. The software handles the numbers. You just fill in the details, hit send, and get paid. It’s designed for real business owners, not finance professionals.
- Create unlimited professional invoices — free
- Collect online payments directly from every invoice
- Track who owes you money in real time
- Works for service businesses, retailers, freelancers and more
- iOS and Android apps — invoice from anywhere
“I switched from Excel to ProfitBooks and the difference is night and day. Invoices that used to take 20 minutes now take 2. My clients actually comment on how professional they look — and I get paid faster because they can pay straight from the invoice.”
Get Paid Faster
Send Invoices and Get Paid Online — No Bank Trips, No Chasing
Every invoice you send includes a payment link. Your client clicks, pays, and you’re done.
Online Payments on Every Invoice You Send
Stop chasing clients on WhatsApp and email. Every invoice you send through ProfitBooks includes a secure payment link your client can click and pay instantly. Credit cards, debit cards, and bank transfers — all accepted, all automatically recorded in your books.
Know Exactly Who Owes You Money Right Now
Your receivables dashboard shows every pending, partially paid, and overdue invoice across all your clients. Filter by amount, date, or client. Send a follow-up nudge from the same screen — no switching apps, no Excel tracker.
- Payment link embedded in every invoice
- Payments auto-reconciled to your accounts
- Real-time invoice status — sent, viewed, paid
Stop Chasing Late Payments
Invoicing Software With Automatic Payment Reminders That Work While You Sleep
Set it once. ProfitBooks reminds your clients for you — politely and automatically.
Automated Reminders — Before, On, and After the Due Date
Set up email reminders that go out 3 days before the due date, again on the due date, and again 7 days after. Clients pay faster when they’re reminded politely and automatically — without you having to chase anyone manually.
Overdue Invoice Alerts and Aging Reports
ProfitBooks tells you which invoices are 30, 60, or 90 days overdue. You’ll always know who’s behind and by how much — so you can act before small delays become big problems.
- Scheduled reminders by email — fully automatic
- Overdue alerts and accounts receivable aging
- One-click client statements to share payment history
Your Brand, Your Invoice
Professional Invoice Templates That Look Like You Hired a Designer
Your invoice is often the first professional document a client sees. Make it count.
Custom Invoice Templates — Upload Logo, Pick Colours, Choose Layout
Pick from pre-designed templates built for service businesses, freelancers, and retailers. Add your company logo, set your brand colours, and include your tax number. The result looks like it was designed by an agency — created in 2 minutes.
Custom Fields for Any Industry or Project Type
Need to add a project name, PO number, consultant hours, or delivery terms? Custom fields appear exactly where you place them on every invoice you create. Built-in support for tax calculations too — no manual maths needed.
- Multiple pre-designed invoice templates
- Logo, brand colours and custom fields
- Estimates, quotations and proforma invoices
- Download as PDF or send via email in one click
For Teams and Growing Businesses
Billing Software for Self-Employed Freelancers and Growing Teams
From solo operator to a team of ten — ProfitBooks grows with you, without getting complicated.
Customer Self-Service Portal — Clients Pay Themselves
Give every client a private portal where they can view all past invoices, download bills, check their payment history, and pay outstanding amounts without calling or emailing you. Reduces collection time significantly for businesses with repeat clients.
Role-Based Team Access — Your Team Creates Invoices Safely
Your sales team can create and send invoices. Your accountant gets full access to reports. Your billing executive sees just what they need. Role-based access keeps sensitive financial data secure as you grow.
- Customer portal for self-service payment
- Multi-user access with role permissions
- 45+ financial reports including P&L and cash flow
- Invite your accountant or CA for full visibility
“Invoicing is very straightforward and the insights for this are very good. I use it for my main company and consultancy business — the client portal alone has saved me hours every month because my clients just log in and pay themselves.”
See It In Action
Watch How ProfitBooks Invoicing Works
See invoice creation, payment collection, reminders and customisation in a quick walkthrough.
👥
Create Multiple Users
Add your team and assign roles. A sales person can only create invoices while your accountant gets full access to reports and filing.
📑
All Voucher Types
Create invoices, purchase bills, credit notes, debit notes, advance receipts, delivery challans and sales/purchase returns.
💵
Tax Rates Pre-Loaded
No need to manually enter tax rates or search for codes. Everything is pre-loaded when you create your account — just select and go.
More Than Billing
GST Billing Is Just The Beginning
ProfitBooks goes beyond billing — it’s your complete business accounting solution.
Create GST Invoices in Minutes
Create and send professional GST invoices with correct tax rates in minutes. Customise templates, track payments and manage your entire sales pipeline from one place.
- GST Invoices with Auto Tax Calculation
- Estimates, Quotations & Sales Orders
- Invoice Reminders & Customer Portal
- Templates & Customisation
- Sales Reports & Analytics
File GSTR-1 & GSTR-3B Directly
File GST returns directly from ProfitBooks. Your invoices are auto-categorised, purchase data is reconciled, and the filing process takes minutes instead of hours.
- GSTR-1 & GSTR-3B Filing
- Purchase Reconciliation
- Amendment Tracking
- Export Invoice Categorisation
- Free Filing Assistance
GST-Return-Filing.pngTrack Every Rupee In & Out
Track your entire financial cycle — from purchase to sales — with 45+ filterable reports. Know your outstanding receivables and payables at any time.
- Outstanding Receivables Tracking
- Vendor Payment Management
- Advance Payment Allocation
- Customer Statements in 1-Click
- Customer Portal Access
Complete Inventory Management
Manage your complete inventory lifecycle with ProfitBooks. Track stock across multiple warehouses, record production and wastage, and create purchase orders.
- Purchase Orders in GST Format
- Production, Wastage & Stock Transfer
- Multiple Warehouses
- Vendor & Outstanding Management
- In-depth Inventory Reports
Business Accounting on Auto-Pilot
ProfitBooks handles complete financial accounting in the background while you focus on billing. Chart of accounts, journal entries, project tracking and auditor access — all included.
- Chart of Accounts
- Journal Entries
- Invite Your Auditor / CA
- Project-wise Categorisation
45+ Financial & Tax Reports
Get access to comprehensive reports — from Balance Sheet and P&L to detailed tax reports and audit trails. Make data-driven decisions with insights at your fingertips.
- Balance Sheet, P&L & Cashflow
- GST Reports (GSTR-1, GSTR-3B)
- Sales & Expense Reports
- Ledger, Day Book & Transaction Reports
- Audit Trail & Employee Reports
Complete Suite
All The Ways We Can Help You
ProfitBooks provides a complete GST-compliant accounting suite for small & medium businesses.
GST Invoicing
- Estimates & Quotations
- Sales Orders & Delivery Challans
- CGST, SGST & IGST Auto-Calculation
- Payment Gateway Integrations
Inventory Management
- Record Raw Material Consumption
- Record Production of Finished Goods
- Stock Transfer Within Warehouses
- Record Inventory Wastage
Banking
- Import Bank Statements
- Easy Reconciliation
- Record Deposits & Withdrawals
- Contra Entries
Receipts & Payments
- Record Receipts Against GST Invoices
- Record Advance Receipts
- Allocation to Invoices
- Record Non-Invoice Income
Customers & Vendors
- Customer Statement In 1-Click
- Store Customer GSTIN & Details
- Record Vendor Payments
- Track Vendor Advances
GST Compliance
- GSTR-1 & GSTR-3B Return Filing
- HSN / SAC Code Management
- Credit Notes & Debit Notes
- Place of Supply Tracking
Expense Management
- Record Business Expenses
- GST-Compliant Purchase Bills
- Create Purchase Orders
- Vendor Management
User Management
- Create Multiple Users
- Role-based Access
- Special Role For Sales Team
- Invite Your Accountant or CA
45+ Insightful Reports
- Balance Sheet, P&L, Cashflow
- GST & Taxation Reports
- Sales Reports
- Audit Trail
What Customers Say
Trusted by 10,000+ Businesses Worldwide
From freelancers to growing SMBs — here’s what our customers say about ProfitBooks.
“ProfitBooks has completely transformed how I manage my business finances. Creating invoices takes less than a minute and the automatic tax calculation means I never make errors.”
“I was spending 3–4 hours every month on tax return filing. With ProfitBooks, it’s done in 20 minutes. The software automatically categorises everything — I just review and file.”
“As a manufacturer, I need to track inventory across warehouses and manage tax on production. ProfitBooks handles it all. Best accounting software for small and medium businesses.”
We’re Here For You
Your Success is Our Success!
We understand that we can succeed only when each of our customers is happy and successful. Once you signup, you’ll get access to:
- In-app chat support available in 3 languages, 5 days a week
- Complete Support Center with How-To guides
- YouTube channel with demos and tutorials
- Business blog filled with growth articles
- Mobile apps for iOS and Android
Get 100% FREE
Invoicing Software
Create professional invoices, collect online payments & track every dollar owed to you — all from one simple dashboard. Free forever.
Paid plans start from $9.95/month
Start FREE — Here’s What You Get
Powerful invoicing software backed with bookkeeping that handles itself.
- Create unlimited professional invoices
- Collect online payments from every invoice
- Automated payment reminders
- Customer self-service portal
- 45+ financial reports
- Outsource bookkeeping to experts
FAQ