Hosted on AWS
Your data sits on the cloud infrastructure of Amazon Web Services, in data centres with surveillance, multi-factor access control and security staff around the clock.
Cloud accounting for small businesses
Online Accounting Software
ProfitBooks is online accounting software for small businesses. Your books live in the cloud, so you, your team and your CA open the same live data from a browser or the iOS and Android app. Each user gets a role, every change is logged, and your data is encrypted and backed up every hour.
1,00,000+ businesses
Nothing to install
Web, iOS and Android
app.profitbooks.net · Live books
Who's in the books now3 online
ARArjun · OwnerLaptop · PuneApproving a bill
SNSneha · SalesPhone · at a clientSent INV-0252
PKPriya · CAOffice · MumbaiReconciling October
Recent activity
10:42Sneha created INV-0252 · ₹47,200
10:38Priya matched 12 bank entries
🔒 256-bit HTTPSAES-256 at restBacked up hourly
Sample names and figures for illustration
☁Same books, every deviceNo files to sync
Your team and your CA, in the same books.
Online accounting means nobody waits for a file. You keep invoicing while your CA reconciles the bank, each of you seeing only what your role allows. Try the switch below to see how access changes.
- Work at the same timeNo waiting for files, backups or "send me last month's sales register".
- Access you controlFull control for you, entry access for your accountant, view-only for auditors.
- Every change signedThe audit trail shows who did what, and when.
Preview access as
Try ProfitBooks For Free
🧑💼
You · at a client meetingSent INV-0249 to Meridian
PLive books2 people editing
YouInvoice · Meridian Design+₹1,23,900
CABank reconciliation · Oct42 / 45
YouPayment received · UPIMatched ✓
CAJournal · Depreciation−₹8,200
⚙Users & settings
October close80%
You have full control: create, edit, approve and manage who has access.
Priya, your CA · from her officeReconciling October's bank
🧮
Online accounting compared with desktop software and Excel.
The difference is where your books live. That decides who can reach them, how they are backed up and what happens when a laptop dies.
| Question | ProfitBooks online | Desktop software | Excel sheets |
|---|---|---|---|
| Where the books live | Amazon Web Services (AWS) cloud | The computer it is installed on | Files on a laptop or drive |
| Where you can work | Any browser, plus the iOS and Android app | That computer, or a network you set up | Wherever the latest file is |
| Backups | Every hour, each kept for 2 weeks | Your job | Your job |
| Working with your CA | CA logs in to the same books with their own role | Send a backup file or visit the office | Email the file and wait |
| Several people at once | Up to 25 users with roles, depending on plan | Depends on licence and setup | One editor at a time, or conflicting copies |
| If a laptop is lost | Log in from another device | Restore from your last backup | Restore from your last copy |
Moving from desktop software? Read what cloud accounting is and the ProfitBooks and Tally comparison.
How ProfitBooks keeps your books safe online.
Your financial data is hosted on Amazon Web Services, encrypted in transit and at rest, and backed up every hour.
Encrypted in transit
Everything between your browser and ProfitBooks travels over a 256-bit encrypted HTTPS connection. Check the lock icon in your address bar after you log in.
Encrypted at rest
Stored data is encrypted with AES-256. Even ProfitBooks employees cannot access your sensitive financial data.
Backed up every hour
The ProfitBooks database is backed up every hour and each backup is kept for 2 weeks, with redundant copies.
Roles and an activity log
Each user sees only what their role allows. The recent activities report shows who changed what, and when.
Your data, your control
Export your transactions from the Ledger report and almost any other report to Excel, whenever you want.
The full details, including how AWS protects its data centres, are on our trust and data security page.
Everything you do in your books, from any browser.
Unlike traditional accounting systems, you don't think about debits and credits. Record work as it happens and the accounting is done in the background.
Invoices
- Time-based invoices from tasks
- Cash invoices for cash sales
- Recurring invoices on a schedule
- Estimates to invoices, invoices to delivery challans
Expenses and purchases
- Attach scanned receipts
- Categorise expenses by project
- Record vendor payments and payables
- Send purchase orders to vendors
Banking
- All bank accounts in one place
- Cash withdrawals, deposits and transfers
- Statement import and matching
Stock
- Multiple warehouses
- Batch numbers
- Re-order levels
- Top-selling products
Accounting
- Journal entries
- Chart of accounts and taxes
- Designed with Indian Accounting Standards in mind
- Invite an auditor to review
Payroll
- Salary structures and pay revisions
- Leave management
- Salary slips generated for you
- Payment advice for the bank
Team work
- Tasks and timesheets
- Work managed by project
- A role for each user
Reports
- Balance Sheet, Trial Balance, P&L
- Customer statements and dues
- Product-wise, task and payroll reports
Invoice at the client's office. Get paid before you leave.
The ProfitBooks app for iOS and Android puts invoicing, expenses and your dashboard on your phone, always in sync with the web app.
- Create and send invoices and estimates from your phone
- Record expenses and payments as they happen
- Check your dashboard and outstanding dues anywhere
Your success is our success.
Support is online too. Ask in the app and a real person replies with the steps, usually within minutes.
Real peoplenot bots
3 languagesin-app chat
Mon–Fri5 days a week
RK
Rohan from ProfitBooksSupport · usually replies in minutes
How do I add my staff as users?
Users are added from the Employee section.
1Open the Employee section
2Click New User
3Enter name, email ID and username
4Pick a role like Accountant, Staff or Sales
They get a welcome email with login details and only see the menus their role allows. Check your plan's user limit.
Team's in, thanks.
Type your question…➤
Start free. Upgrade when you grow.
Every new account starts with a free 15-day SMB Pro trial, then moves to the free Startup plan unless you upgrade.
Startup
For trying it out or very small volumes
₹0forever
Start free
- 1 user
- 10 invoices a month
- 10 journal vouchers a month
- Basic financial reports
- 1 warehouse
Essential
For solopreneurs filing GST
₹2,499per year
Start free trial
- 1 user
- 1,000 invoices a year
- GSTR-1 and GSTR-3B
- Invoice reminders and signature
- WhatsApp integration add-on
Growth
For growing teams and service firms
₹4,999per year
Start free trial
- Everything in Essential, plus
- 10 users
- 5,000 invoices a year
- Payroll and multi-currency
- 3 warehouses
SMB Pro
For established businesses
₹7,500per year · or ₹750/month
Start free trial
- Everything in Growth, plus
- 25 users with custom roles
- Unlimited invoices
- Unlimited warehouses
- Projects and auditor access
Prices exclude GST. Pay by card, net banking, American Express or PayPal. Compare every feature →
What customers say on Capterra.
Profitbooks saves lots of time and dollars for me. My experience with profit books is as excellent as walking on a piece of cake.
This is the best software so far that I have encountered for use by small commissaries. It can function as an alternative to other expensive ERP solutions.
Capterra4.5 / 5
G24.5 / 5
GetApp4.5 / 5
SoftwareSuggest4.5 / 5
Online accounting software: your questions
What is online accounting software?
Online accounting software keeps your books on secure cloud servers instead of one computer. You log in from a browser or phone, and everyone you invite works on the same live data. ProfitBooks is online accounting software for small businesses, covering invoicing, expenses, banking, stock, payroll and reports.
Is my data safe in online accounting software?
Yes. ProfitBooks hosts your data on Amazon Web Services, sends it over a 256-bit encrypted HTTPS connection and encrypts stored data with AES-256. The database is backed up every hour and each backup is kept for 2 weeks. Details are on our data security page.
Can my CA or auditor access my books online?
Yes, on a paid plan. Invite your accountant as a user with the role that fits their work, so they log in to the same live books from their office. You can also invite an auditor to review your books. No backup files or emailed spreadsheets are needed.
How many users can work in ProfitBooks at the same time?
It depends on the plan. The free Startup plan and the Essential plan have one user. Growth allows 10 users and SMB Pro allows 25 users with custom roles. Each user sees only the menus their role allows, and the activity log records their changes.
Can I use ProfitBooks on my phone?
Yes. The ProfitBooks app for iOS and Android lets you create and send invoices and estimates, record expenses and payments, and check your dashboard. It stays in sync with the web app, so your team and your CA see the same figures.
Do I need to install anything?
No. ProfitBooks runs in your browser on Windows, Mac or any other computer, so there is nothing to download, install or update. Register with your email ID and start. The mobile apps are optional.
Can customers pay my invoices online?
Yes. Connect a payment gateway such as Razorpay in Company Settings and add a payment link to the invoices you email. Once your customer pays, the invoice is marked paid and a receipt voucher is created automatically.
Can I take my data with me if I stop using ProfitBooks?
Yes. Export your transactions from the Ledger report, and export almost any other report, such as invoices or expenses, to Excel. You can export your data at any time by logging in to your account.
Looking for something more specific?
Each of these pages answers a different question about ProfitBooks.
Guides to cloud accounting
Your books, online from today.
Create your free account in the browser. Nothing to install, nothing to back up yourself.
Try ProfitBooks For Free →Your books could be up to date before the day ends.